Official UK procurement notice
Community Equipment · Cardiff and Vale University Health Board (May 2025)
Authority: Cardiff and Vale University Health Board (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionNHS Wales Shared Services Partnership (NWSSP) is undertaking preliminary market engagement to inform the future procurement of Community Equipment.
Community equipment encompasses a broad range of items designed to support individuals living at home. This includes equipment for nursing care, such as commodes, as well as aids for daily living, including shower chairs, raised toilet seats, hoists, and community profile beds. It also covers minor adaptions, such as grab rails and ramps. Community equipment services are currently delivered through partnerships between local health boards and local authorities. Most equipment is managed via community equipment stores, which are responsible for the delivery, collection, refurbishment and maintenance of items.
The purpose of this engagement is to obtain market intelligence, understand supplier capabilities, explore potential solutions, identify innovative approaches, and assess market capacity prior to commencing a formal procurement process.
NWSSP is seeking feedback from suppliers with experience in delivering [brief description of goods/services]. Engagement activities may include supplier questionnaires, one-to-one discussions, demonstrations, workshops, or market engagement events.
This notice is issued solely for the purpose of market consultation and information gathering. It does not constitute a call for competition, and participation will not confer any advantage or disadvantage in any subsequent procurement process.
CPV: Medical equipments, pharmaceuticals and personal care products
How this framework works
From the published notice- Framework period
- 4 yrs · up to 4 yrs 4 mo from 1 Sept 2027
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Community Equipment” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Cardiff and Vale University Health Board buys Medical equipments, pharmaceuticals (CPV 33), and who usually turns up
Cardiff and Vale University Health Board’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Medical equipments, pharmaceuticals (CPV 33) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 61 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 6%
2–30% / 25%
4–629% / 59%
7+71% / 10%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Published estimate£11m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 51 past lots.
A forecast, not a list of bidders.
1 bid6%
2–325%
4–659%
7+10%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 15:06 BST
- Last source update
- 16 Oct 2026, 13:53 BST
- Authority reference
MED-FTS-62222- FTS notice number
2026/S 000-097979- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052388Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
23 May 2025 → 1 Sept 2027 · 5 dates- Planning notice published23 May 2025, 15:06 BST
- Latest notice published6 days ago16 Oct 2026, 13:53 BST
- Today22 Oct 2026
- Market engagementin 13 days3 Nov 2026, 23:59 GMT
The supplier engagement webinar will be held 4th November 2026 at 10am GMT via Microsoft Teams. Suppliers wishing to attend should register their interest through Sell2Wales by 3rd November 2026. Joining instructions will be issued to registered attendees. Interested suppliers are invited to express their interest by contacting the named procurement lead [email protected] and / or responding to the questions issued as part of this engagement.
Information gathered during this engagement will be used to inform the procurement strategy, specification development, lotting structure (where applicable), evaluation methodology, contract terms, and overall approach to market. The Authority reserves the right to engage with all or a selection of responding suppliers where this is necessary to obtain a representative view of the market.
Participation in this preliminary market engagement is entirely voluntary and will not constitute an advantage or disadvantage in any subsequent procurement exercise. Any future procurement opportunity will be advertised separately in accordance with the Procurement Act 2023.
- Tender notice expectedin 28 days18 Nov 2026, 23:59 GMT
- Contract startsin 314 days1 Sept 2027, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 15:06 BSTUK1
- Preliminary market engagement notice published16 Oct 2026, 13:53 BSTUK2
- Published value updated to £10,843,92916 Oct 2026, 13:53 BSTwas £8,000,000
- Buyer details updated16 Oct 2026, 13:53 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityPublic authority - central governmentWelsh devolved regulations apply
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender