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Published 4 Jan 2021, 17:24 GMT

Official UK procurement notice

BCU-OJEU-45288- Testing, Maintenance & Repair Of Community Equipment

Official notice

Procurement agent: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)·On behalf of: BETSI CADWALADR UNIVERSITY HEALTH BOARD

Framework agreementServicesOpen procedureSME suitable
Sectors: Administration, defence and social security services (75) Delivery: Wales (UKL)
Framework ceiling (notional)£944,753framework ceiling, not attributable revenue
Submissions closed 5 Feb 2021awarded 22 Jun 2021

What is being bought

Published requirement description

This Invitation to Tender (ITT) is issued by NHS Wales Shared Services Partnership – Procurement Services on behalf of Betsi Cadwaladr University Local Health Board (BCUHB) and Local Authorities with responsibility for Joint Agency Partnerships for Community Equipment Services in North Wales.

The three Joint Agency Partnerships working across North Wales entitled to utilise this Framework Agreement are:

  • The North West Wales Community Equipment Partnership (NWW CES) serving the three westerly counties of North Wales. This partnership is hosted by BCU Health Board
  • The North East Wales Community Equipment Service (NEWCES) partnership serving Flintshire County Council & Wrexham County Borough Council. This partnership is hosted by Flintshire County Council.
  • The Denbighshire County Council partnership covering Denbighshire County only. This partnership is hosted/led by the Local Authority.

The contracting authorities are seeking to appoint a suitably qualified contractor by means of a sole supplier Framework Agreement to provide Testing, Maintenance and Repair of community equipment which is owned and loaned by Community Equipment Services in North Wales.

The primary services required are:

  • A call out repair service to emergency breakdowns of Community Equipment
  • Maintenance and planned preventative maintenance (PPM) of Community Equipment
  • Inspection, thorough examination & testing certification of Community Equipment

The secondary services that may be required on an ad hoc basis are:

  • Hire of equipment including its delivery, collection, assembly and disassembly and assured fitness for purpose.
  • Delivery, installation or collection of equipment to or from a patient or CES location(s)
  • Decontaminations in exceptional circumstances

The detailed specification of Requirements can be accessed via etenderwales.bravosolution.co.uk ↗

CPV: Provision of services to the community

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Wales
Variant bids: not allowed
75200000 Provision of services to the community

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “BCU-OJEU-45288- Testing, Maintenance & Repair Of Community Equipment” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Jan 2021, 17:24 GMT
Last source update
11 Aug 2021, 10:35 BST
Award evaluation window
8 Feb 2021 – …
Authority reference
BCU-OJEU-45288
FTS notice number
2021/S 000-019426
Classification (CPV)
Provision of services to the community
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-028781 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: (WA Ref:113129)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
5 Feb 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
8 Feb 2021, 09:00 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

5 Feb 2021 → 11 Aug 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    5 Feb 2021, 12:00 GMT
  2. Bids opened
    8 Feb 2021, 09:00 GMT
  3. Bids must remain valid until
    30 Apr 2021, 23:59 BST
  4. Notice published
    11 Aug 2021, 10:35 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Aug 2021, 10:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs
Contracts signed 1latest 22 Jun 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 019426-2021-1

    Signed
    22 Jun 2021
    Value
    £1,013,140
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Procurement agentBody governed by public lawHealth 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw, Cardiff, UK, CF15 7QZContact email, phone Published organisation website ↗

Clients of the procurement agent

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

1 commercial party on the notice
  • Healthcare MattersFramework contractor Healthcare House, High Street, Pentre Broughton, Wrexham, Wales, LL116AGContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria