Official UK procurement notice
Community and Acute Equipment and Services, Including Continence Products and Delivery
Authority: NHS Shared Business Services Limited (NHS & healthcare)
What is being bought5 lots · detail below
Published requirement descriptionNHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
Our Approved Organisation list can be found on: www.sbs.nhs.uk/services/framework-a… ↗
NHS SBS intends to put in place a Framework Agreement for Community and Acute Equipment and Services, including Continence Products and Delivery.
This includes the following Lots:
Lot 1 - Community and Acute Equipment, including, but not limited to:
Aids to Daily Living
Moving and Handling
Clinical Furniture
Patient Treatment Couches
Includes services such as repairs, maintenance and decontamination
Lot 1 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 1 a Standard and Bariatric Bathroom and Toileting Aids
Lot 1 b - Paediatric - Bathroom and Toileting Aids
Lot 1 c - Standard and Bariatric - Walking Aids, Sticks and Accessories
Lot 1 d - Paediatric - Walking Aids, Sticks and Accessories
Lot 1 e- Standard and Bariatric - General Aids including Food Preparation
Lot 1 f - Paediatric - General Aids including Food Preparation
Lot 1 g - Standard and Bariatric - Moving and Handling Equipment - Community equipment
Lot 1 h - Paediatric - Moving and Handling Equipment - Community Equipment
Lot 1 i - Standard and Bariatric - Moving and Handling Equipment - Acute setting
Lot 1 j - Paediatrics - Moving and Handling Equipment - Acute setting
Lot 1 k - Standard and Bariatric - Patient Treatment Couches
Lot 2 - Beds and Mattresses, including, but not limited to:
Manual and Electric Acute and Community Beds
Dynamic, Static and hybrid Mattresses
Seating and Dynamic Cushions
Includes services such as repairs, maintenance and decontamination. Lot 2 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 2 a - Acute and Community Bedframes Standard and Bariatric
Lot 2 b - Acute and Community Mattresses Standard and Bariatric
Lot 2 c - Community Cushions Standard and Bariatric
Lot 3 - Wheelchairs, including, but not limited to:
Wheelchairs
Portering Chairs
Specialist Seating
Cushions - dynamic, hybrid and static
Including services such as repairs, maintenance and decontamination. Lot 3 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 3 a - Wheelchairs Standard and Bariatric
Lot 3 b - Wheelchairs Paediatric
Lot 3 c - Portering Chairs
Lot 4 - Combined Lot
One stop shop to support a joined-up service, the outsourcing of community loan stores or for total managed services. Appointment to Lot 4 is linked to Lots 1,2 and 3. If a Bidder is appointed to 2 or more lots between Lots 1,2, and 3, the Bidder will be awarded to Lot 4.
Lot 5 - Continence Products Home Delivery Service, including but not limited to:
Continence products
Other self-care products associated with care requirements in the home as required by Approved Organisations. Lot 5 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 5 a - Standard and Bariatric - Continence products
Lot 5 b - Paediatric - Continence products
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
- The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.
- No preliminary market engagement: The Authority has carried out preliminary market engagement. A Prior Information Notice (P.I.N.) under the Public Contracts Regulations 2015 was published on 06/11/2024 on Find a Tender Service https://www.find-tender.service.gov.uk/Notice/035884-2024 and a formal Request for Information (RFI) issued. Meetings with potential suppliers were subsequently held. In carrying out preliminary market engagement the Authority is satisfied that: (a) suppliers who participated in the preliminary market engagement have not been put at an unfair advantage, and (b) competition in relation to the award of the public contract is not otherwise distorted.
CPV: Beds for medical use · Hospital and related services · Hospital beds · Incontinence kit · Invalid carriages, wheelchairs and associated devices · Lifting and handling equipment and parts · Lifting equipment for health care sector · Mattress supports · Mattresses · Medical aids · Miscellaneous health services · Motorised beds · +4 more
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 4 Jan 2027
- Buyer regions
- GG, IM, JE, UK
- Supplier levy on call-offs (max %)
2% of call-off value · We apply an NCIS (NHS Contracted Income Stream) levy to all sales under our Frameworks, which underpins the funding and investment for our contracting routes and category support to the NHS. This levy is applied as a percentage fee within the Frameworks between the Authority and the Supplier.
Please see the Corporate Requirements document within the Key Attachments section of the SAP Ariba Souring Event for further details
Who may buy through it
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
NHS Shared Business Services Limited (NHS SBS) intends to put in place a Framework Agreement to be used by NHS SBS Approved Organisations.
Our Approved Organisation list can be found on:
Published description of the framework
There are two procurement routes for an Approved Organisation that wishes to use this Framework. A competitive process between the Suppliers in the relevant Lot, which may be preceded by a capability assessment, or an award without a competitive process to particular Supplier(s)
Schedule 7 of the Framework explains the rules for both a competitive selection process and an award without a competitive process.
A competitive selection process is the default ordering procedure under this Framework
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 5 lots carries the same published figure, £500,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Community and Acute Equipmentceiling above
This lot includes, but is not limited to:
Aids to Daily Living
Moving and Handling
Clinical Furniture
Patient Treatment Couches
Includes services such as repairs, maintenance and decontamination
Lot 1 is broken down in to sub lots for the purposes of commercial envelope as follows:
Lot 1 a Standard and Bariatric Bathroom and Toileting Aids
Lot 1 b - Paediatric - Bathroom and Toileting Aids
Lot 1 c - Standard and Bariatric - Walking Aids, Sticks and Accessories
Lot 1 d - Paediatric - Walking Aids, Sticks and Accessories
Lot 1 e- Standard and Bariatric - General Aids including Food Preparation
Lot 1 f - Paediatric - General Aids including Food Preparation
Lot 1 g - Standard and Bariatric - Moving and Handling Equipment - Community equipment
Lot 1 h - Paediatric - Moving and Handling Equipment - Community Equipment
Lot 1 i - Standard and Bariatric - Moving and Handling Equipment - Acute setting
Lot 1 j - Paediatrics - Moving and Handling Equipment - Acute setting
Lot 1 k - Standard and Bariatric - Patient Treatment Couches
- Economic & financial standing
Please see the procurement documentation
- Technical & professional ability
Please see the procurement documentation
Lot #2Beds and Mattressesceiling above
This lot includes, but is not limited to:
Manual and Electric Acute and Community Beds
Dynamic, Static and Hybrid Mattresses
Seating and Dynamic Cushions
Includes services such as repairs, maintenance and decontamination. Lot 2 is broken down in to sub lots for the purposes of commercial envelope as follows:
Lot 2 a - Acute and Community Bedframes Standard and Bariatric
Lot 2 b - Acute and Community Mattresses Standard and Bariatric
Lot 2 c - Community Cushions Standard and Bariatric
- Economic & financial standing
Please see the procurement documentation
- Technical & professional ability
Please see the procurement documentation
Lot #3Wheelchairsceiling above
This lot includes, but is not limited to:
Wheelchairs
Portering Chairs
Specialist Seating
Cushions - dynamic, hybrid and static
Including services such as repairs, maintenance and decontamination.
Lot 3 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 3 a - Wheelchairs Standard and Bariatric
Lot 3 b - Wheelchairs Paediatric
Lot 3 c - Portering Chairs
- Economic & financial standing
Please see the procurement documentation
- Technical & professional ability
Please see the procurement documentation
Lot #4Combined Lotceiling above
This lot is intended as a "one stop shop" to support joined-up services, the outsourcing of community loan stores or for total managed services. Suppliers will be appointed to this lot if awarded to 2 or more lots across lots 1,2 or 3.
- Economic & financial standing
Please see the procurement documentation
- Technical & professional ability
Please see the procurement documentation
Lot #5Continence Products Home Delivery Serviceceiling above
This lot includes, but is not limited to:
Continence products
Other self care products associated with care requirements in the home as required by Approved Organisations Lot 5 is broken down in to sub lots for the purposes of the commercial envelope as follows:
Lot 5 a - Standard and Bariatric - Continence products
Lot 5 b - Paediatric - Continence products
- Economic & financial standing
Please see the procurement documentation
- Technical & professional ability
Please see the procurement documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value
- Price
- Economic & financial standing
Please see the procurement documentation
- Technical & professional ability
Please see the procurement documentation
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Community and Acute Equipment and Services, Including Continence…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework. NHS Shared Business Services Limited (NHS SBS) intends to put in place a Framework Agreement to be used by NHS SBS Approved Organisations. Our Approved Organisation list can be found on: https://www.sbs.nhs.uk/services/framework-agreements-categories/
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Jan 2031
- First published
- 4 Feb 2026, 16:10 GMT
- Last source update
- 3 Mar 2026, 12:22 GMT
- Award evaluation window
- Submission end – 11 Nov 2026
- Authority reference
SBS10525- FTS notice number
2026/S 000-010151- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-064757Find a Tender
How it was run
Official notice- Appointment period ends
- 27 Mar 2026, 12:00 GMT
- Clarification deadline
- 23 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 2% of call-off value · We apply an NCIS (NHS Contracted Income Stream) levy to all sales under our Frameworks, which underpins the funding and investment for our contracting routes and category support to the NHS. This levy is applied as a percentage fee within the Frameworks between the Authority and the Supplier.
Please see the Corporate Requirements document within the Key Attachments section of the SAP Ariba Souring Event for further details
Tenders must be submitted via SAP Ariba via the following link:
portal.us.bn.cloud.ariba.com/dashboard/public/app… ↗
To access all information in relation to this opportunity, please click the 'Respond to Posting' button on this Discovery Posting.
Potential bidders will then be asked to either login or register for an Ariba Network account.
If you are creating a new account, due to a recently identified SAP Ariba technical issue, please follow the guidance attached to the notice, "NHS SBS Bidder Guide_creating an new account and selecting USA data centre."
Please note that selecting the "USA:Quincy. WA" Data Centre Option is a required workaround.
If you have an existing SAP Ariba supplier account that was created on after 16th January 2026, please follow the guidance attached to the notice, "NHS SBS Bidder Guidance_Access an event_Account already created post 16_01_26."
If you have an existing SAP Ariba supplier account that was created before 16th January 2026, there are no reported technical issues and you will be taken directly to the event after entering your credentials.
Potential bidders will then be given access to the opportunity and can begin the bidding process and raise clarification questions.
Timeline
4 Feb 2026 → 4 Jan 2027 · 6 dates- Tender notice published259 days ago4 Feb 2026, 16:10 GMT
- Clarification questions by240 days ago23 Feb 2026, 12:00 GMT
- Latest notice published232 days ago3 Mar 2026, 12:22 GMT
- Admission / appointment period ends208 days ago · period end, not a bid countdown27 Mar 2026, 12:00 GMT
- Today21 Oct 2026
- Award decision expected byin 22 days11 Nov 2026, 23:59 GMT
- Contract startsin 75 days4 Jan 2027
Notice history
3 events · 2 releases on Find a Tender · since 4 Feb 2026- Tender notice published4 Feb 2026, 16:10 GMTUK4
- Tender notice published3 Mar 2026, 12:22 GMTUK4
- Deadline moved to 27 Mar 2026, 12:00 GMT3 Mar 2026, 12:22 GMT+14 days · was 13 Mar 2026, 12:00 GMT
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender