Find a TenderPast planning noticePreliminary market engagement notice
Published 16 Oct 2025, 17:01 BST

Official UK procurement notice

CMS - Bulk Recording System

Official notice

Authority: Police and Crime Commissioner for Dyfed Powys (Police & fire)

GoodsBelow threshold
Planned pipeline value£120,000pipeline notice, not a live tender
Tender notice expected 30 Nov 2025from the planned procurement notice
Contract term 4 yrsends 30 Nov 2029 · up to 30 Nov 2032 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

Dyfed-Powys Police (DPP) currently have a Motorola provided Guardian Integrated Communications Control System (ICCS) at their Force Communications Centre (FCC) based at Carmarthen, Wales. The ICCS is resilient across two sites, the secondary site being located at Ammanford which is approximately 15 miles east of Carmarthen and is equipped with a secondary FCC for DR functionality.

DPP require the recording of all incoming and outgoing radio transmissions via the Airwaves network and when this is replaced by Emergency Services Network (ESN). DPP require a product to provide an additional bulk radio recording system that records up to 48 Airwave talk groups when operating within business as usual or in fall back modes and when using handheld radios.

Dyfed Powys Police FCC operate on a 24/7, 365 days per year on a shift rotation basis. At any one time there could be up to 20 radio operators listening to and making radio transmissions within the DPP Force area via the Airwave network. Many of the transmissions relate to high-risk, life or death type incidents and are essential evidence used in investigations. It is therefore critical that the product is resilient and able to record all transmissions at all times. It is essential that all incoming and outgoing transmissions on all Airwave channels monitored within the FCC (at Carmarthen and/or Ammanford) are recorded and downloadable and able to be submitted as evidence in investigations and court proceedings or replayed for training purposes. It is also essential that transmissions are recorded from multiple users on up to 48 separate Airwave channels at the same time without cross-over or interference with each other. DPP also require the functionality to be able to merge multiple transmissions relating to a single incident into one recording for evidential purposes.

CPV: Hardware · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 4 yrs
Contract period: 1 Dec 2025 – 30 Nov 2029 (4 yrs) · up to 30 Nov 2032 with extensions
Delivery: Wales
Extensions: Extension options published

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Oct 2025, 17:01 BST
Last source update
16 Oct 2025, 17:01 BST
Authority reference
DPP2534
FTS notice number
2025/S 000-066069
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
HardwareSoftware package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-05ce5c Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

16 Oct 2025 → 1 Dec 2025 · 4 dates
  1. Planning notice published371 days ago
    16 Oct 2025, 17:01 BST
  2. Market engagement359 days ago
    27 Oct 2025, 23:59 GMT

    Please submit expressions of interest by COP Monday 27th October 2025 to [email protected]

    Please note in order to be considered for this exercise suppliers must be able to demonstrate the following :

    Airwave Certified/Accredited for use on the Airwave network

    The solution should be able to integrate with Evidence.com or ensure availability to record to alternative bulk storage solutions.

    As part of your response to register your interest please can you provide details of the above requirements.

  3. Tender notice expected325 days ago
    30 Nov 2025, 23:59 GMT
  4. Contract starts325 days ago
    1 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    16 Oct 2025, 17:01 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Police and Crime Commissioner for Dyfed Powys

Contracting authorityPublic authority - sub-central government GB-PPON: PYBL-9173-QNJN Dyfed Powys Police HQ, Llangunnor, Carmarthen, Wales, SA31 2PDContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure