Official UK procurement notice
Cluster of Six Primary Schools in Harrow - Cleaning Services
Authority: Cannon Lane Primary School (Education)·On behalf of: ACE Advice Limited
Sectors: Cleaning & Environmental Services (90) Delivery: London (UKI74)
Published estimate£2,320,000total for 6 lots · £2,784,000 inc. VAT
Submissions closed 27 Feb 2026awarded 12 Jun 2026
Awarded to Evergreen Facilities Services Ltd, DNA CLEANING SOLUTIONS LIMITED6 awards
Contract term Varies by lotfirst lot 3 yrs from 1 Sept 2026 · see each lot
What is being bought6 lots · detail below
Published requirement descriptionThe schools are seeking to appoint a contract cleaning company to deliver cleaning services.
Each individual school will appoint their own chosen supplier
- How the procedure runs: The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: • Selection Stage and Shortlisting • Invitation to Tender (ITT) and Shortlisting for Presentation • Presentation of Proposal to the Authority • Reference Checking The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with up to the 6 highest-scoring submissions invited to progress to the subsequent stage of the procurement process. Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
CPV: School cleaning services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£2,320,000 together) · same evaluation weights on every lotLot #1Cannon Lane Primary SchoolAwardedRenewalPublished value£560,000
The source published no individual description for this lot.
Lot #2Belmont Primary SchoolAwardedRenewalPublished value£400,000
The source published no individual description for this lot.
Lot #3Weald Rise Primary SchoolAwardedRenewalPublished value£335,000
The source published no individual description for this lot.
Lot #4Stanburn Primary SchoolAwardedRenewalPublished value£400,000
The source published no individual description for this lot.
Lot #5Pinner Park Primary SchoolAwardedRenewalPublished value£450,000
The source published no individual description for this lot.
Lot #6Hujjat Primary SchoolAwardedRenewalPublished value£175,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 6 lots
Published award criteria (2)
- Quality
- Price
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Feb 2026, 11:24 GMT
- Last source update
- 11 Sept 2026, 13:22 BST
- Award evaluation window
- Submission end – 30 Jun 2026
- FTS notice number
2026/S 000-012295- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064d9cFind a Tender
- How it runs
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
- Selection Stage and Shortlisting
- Invitation to Tender (ITT) and Shortlisting for Presentation
- Presentation of Proposal to the Authority
- Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with up to the 6 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
How it was run
Official noticeRun through: portal not identified
- Requests to participate (first stage)
- 27 Feb 2026, 12:00 GMT
- Submission deadline
- 27 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Documents to submitted to ACE Advice via the Bidiful Portal
Timeline
11 Feb 2026 → 11 Sept 2026 · 6 dates- Tender notice published253 days ago11 Feb 2026, 11:24 GMT
- Submission deadline237 days ago27 Feb 2026, 12:00 GMT
- Assessment summaries sent133 days ago12 Jun 2026, 00:00 BST
- Award decision expected by114 days ago30 Jun 2026, 23:59 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
- Latest notice published41 days ago11 Sept 2026, 13:22 BST
Notice history
4 events · 2 releases on Find a Tender · since 11 Feb 2026- Tender notice published11 Feb 2026, 11:24 GMTUK4
- Contract award notice published11 Sept 2026, 13:22 BSTUK6
- Status changed to complete11 Sept 2026, 13:22 BST
- Contract signature expected23 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 6
Awarded value (inc. VAT) £2,872,5006 awards inc. VAT; no net value published
Bids received 3636 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cannon Lane Primary School1 award | |||
| Evergreen Facilities Services LtdSMECanon Lane Primary School Cleaning Contract1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12 month extensions, if agreed in writing by both parties | £620,000 inc. VAT | 9 Jun 2026 | Awarded |
| Lot 2 · Belmont Primary School1 award | |||
| Evergreen Facilities Services LtdSMEBelmont Primary School Cleaning Contract1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: 2 x 12 month extensions if agreed in writing by all parties | £480,000 inc. VAT | 12 Jun 2026 | Awarded |
| Lot 3 · Weald Rise Primary School1 award | |||
| Evergreen Facilities Services LtdSMEWeald Rise Primary School Cleaning Contract1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12 month extensions are available if agreed in writing by all parties | £384,000 inc. VAT | 12 Jun 2026 | Awarded |
| Lot 4 · Stanburn Primary School1 award | |||
| Evergreen Facilities Services LtdSMEStanburn Primary School Cleaning Contract23 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: 2 x 12 month extensions if agreed in writing by all parties | £543,000 inc. VAT | 12 Jun 2026 | Awarded |
| Lot 5 · Pinner Park Primary School1 award | |||
| Evergreen Facilities Services LtdSMEPinner Park Primary School Cleaning Contract23 Sept 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: 2 x 12 month extensions, if agreed in writing by all parties | £633,500 inc. VAT | 8 Jun 2026 | Awarded |
| Lot 6 · Hujjat Primary School1 award | |||
| DNA CLEANING SOLUTIONS LIMITEDSMEHujjat Primary School Cleaning Contract23 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: 2 x 12 month extensions are available if agreed in writing by all parties | £212,000 inc. VAT | 10 Jun 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cannon Lane Primary School | 6final-stage tenders | 6 | 0 | — |
| 2 · Belmont Primary School | 6final-stage tenders | 6 | 0 | — |
| 3 · Weald Rise Primary School | 6final-stage tenders | 6 | 0 | — |
| 4 · Stanburn Primary School | 6final-stage tenders | 6 | 0 | — |
| 5 · Pinner Park Primary School | 6final-stage tenders | 6 | 0 | — |
| 6 · Hujjat Primary School | 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
8 public bodies on the noticeConsortium members and other public bodies
- ACE Advice LimitedBeneficiary authority
- ACE ADVICE LTDProcess contact pointProcuring entityProcurement Support
- Belmont SchoolContracting authorityPublic authority - sub-central government
- HUJJAT SCHOOL TRUSTContracting authorityPublic authority - sub-central government
- PINNER PARK PRIMARY SCHOOLContracting authorityPublic authority - sub-central government
- Stanburn Primary SchoolContracting authorityPublic authority - sub-central government
- Weald Rise Primary SchoolContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
2 commercial parties on the notice- DNA CLEANING SOLUTIONS LIMITEDAwarded supplier
- EVERGREEN FACILITIES SERVICES LIMITEDAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents are available to download from Bidiful, upon application to: [email protected] 07956 063161
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender