Official UK procurement notice
Closed Landfill Maintenance · UK public procurement notice
Authority: Rotherham Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionProvision of services for the repair and maintenance of landfill gas and leachate management system at the Councils six closed landfill sites. The scope includes inspection, servicing and repair of gas extraction wells/lines, ground gas combustion systems, leachate pumps and associated leachate infrastructure and monitoring boreholes.
- Recurrence: Should the Framework Perform well then the expectation that any replacement tender would be issued around 9 months before the Framework is due to expire. If the Framework is not performing well then it could be around 9 months in advance of any new extension period.
CPV: Electrical services · Landfill management services · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Repair and maintenance services of pumps
How this framework works
From the published notice- Places
- up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs from 3 Jul 2025
The lotProcurement structure
single lot · value publishedLot #1Provision of services for the repair and maintenance of landfill gas and leachate…AwardedRenewalPublished value£260,000
Provision of services for the repair and maintenance of landfill gas and leachate management systems at the Councils six closed landfill sites.
The scope includes inspection, servicing and repair of gas extraction wells/lines, ground gas combustion systems, leachate pumps and associated leachate infrastructure and monitoring boreholes.
Framework Term
Contract start date: 6 July 2026
This revised start date supersedes the originally planned commencement and affects the end date of both the initial 2-year term and any extension period.
Framework Initial term: 2 years, from 6 July 2026 to 5 July 2028
Optional extension: Up to 2 additional years, ending no later than 5 July 2030
Framework Value
Estimated at £260,000 (excluding VAT) over the full 4-year Framework term.
This includes a core pricing schedule of £112,375.60 for the initial 2-year term, based on estimated call-off volumes derived from historic data.
The total value has been uplifted to reflect potential increases in service demand. Actual spend may vary depending on operational requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Social Value: 20
- Quality: 40
- Price: 40
- Suitability
As detailed within the Tender
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Closed Landfill Maintenance” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Should the Framework Perform well then the expectation that any replacement tender would be issued around 9 months before the Framework is due to expire. If the Framework is not performing well then it could be around 9 months in advance of any new extension period.
- First published
- 21 Feb 2025, 13:01 GMT
- Last source update
- 26 Jun 2026, 15:42 BST
- Award evaluation window
- 24 Mar 2025 – …
- Authority reference
24-071- FTS notice number
2026/S 000-060477- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e672Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed within the Tender
- Review procedure
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period.
Publisher note: Estimated at £260,000 (excluding VAT) over the full 4-year Framework term. This includes a core pricing schedule and call off estimate of £112,375.60 for the initial 2-year term, based on estimated call-off volumes derived from historic data. The total value has been uplifted to reflect potential increases in service demand. Actual spend may vary depending on operational requirements.
How it was run
Official notice- Appointment period ends
- 24 Mar 2025
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 24 Mar 2025, 12:00 GMT
Timeline
24 Mar 2025 → 26 Jun 2026 · 5 dates- Admission / appointment period endsperiod end, not a bid countdown24 Mar 2025
- Bids opened24 Mar 2025, 12:00 GMT
- Contract starts3 Jul 2025, 00:00 BST
- Bids must remain valid until290 days ago2 Jan 2026, 23:59 GMT
- Notice published116 days ago26 Jun 2026, 15:42 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Jun 2026, 15:42 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
24-071 Closed Landfill Maintenance
- Signed
- 26 Jun 2026
- Value
- £232,217
- Period
- … – 2 Jul 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtMediation body
Framework contractors & participating bidders
1 commercial party on the notice- Waste Management Maintenance LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria