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Published 14 Jul 2025, 10:59 BST

Official UK procurement notice

Cleaning Void Properties · UK public procurement notice

Official notice

Authority: Greensquareaccord (Central government)

4 lotsServicesOpen procedureAbove thresholdSME suitableMax 2 lots to bidMax 2 lots per supplier
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG)South East (UKJ14)South West (UKK)
Published estimate£1,666,667total for 4 lots · £2,000,000 inc. VAT
Submissions closed 15 Aug 2025awarded 26 Sept 2025
Awarded to KS CLEANING SOLUTIONS LTD, aAFD Services
Contract term 3 yrsends 20 Oct 2028 · up to 20 Oct 2030 with extensions · starts 20 Oct 2025

What is being bought4 lots · detail below

Published requirement description

Cleaning Void Properties - This contract is to appoint suppliers to assist with deep cleans, occasional emergency cleans, and help manage peaks in workload.

The scope of works is to ensure that our properties and areas we are responsible for will be thoroughly cleaned ready for occupation.

Contract for 3+2 years and split by two Lots (West Midlands and South West).

  • The authority expects to re-tender this requirement around 2 May 2030, 00:59 BST.
  • No preliminary market engagement: Pipeline Notice and PME Notice - ocds-h6vhtk-050e94

CPV: Cleaning services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£1,666,667 together) · a supplier may bid for at most 2 and win at most 2 of them · same conditions of participation on every lot
Lot #1Locality 1AwardedRenewal West Midlands 3 yrsSMEPublished value£520,834

Void Cleaning West Midlands. Covering Wolverhampton, Walsall, Shropshire, Telford, Staffordshire, Lichfield and surrounding areas.

Contract period: 20 Oct 2025 – 20 Oct 2028 (3 yrs) · up to 20 Oct 2030 with extensionsValue: £520,834 exc. VAT · £625,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: Option to extend by two 12 month periods by agreement.
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT.

  • Technical & professional ability

    As detailed in the ITT.

Lot #2Locality 2Renewal West Midlands 3 yrsSMEPublished value£520,833

Void Cleaning West Midlands. Covering Birmingham, Dudley, Sandwell, Coventry, Redditch, Herefordshire and surrounding areas.

Contract period: 20 Oct 2025 – 20 Oct 2028 (3 yrs) · up to 20 Oct 2030 with extensionsValue: £520,833 exc. VAT · £625,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: Option to extend by two 12 month periods by agreement.
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT.

  • Technical & professional ability

    As detailed in the ITT.

Lot #3Locality 3Renewal South East, South West 3 yrsSMEPublished value£312,500

Void Cleaning South West. Covering Oxfordshire, Gloucestershire, Swindon, Stroud and surrounding areas.

Contract period: 20 Oct 2025 – 20 Oct 2028 (3 yrs) · up to 20 Oct 2030 with extensionsValue: £312,500 exc. VAT · £375,000 inc. VAT
Delivery: South East, South WestEligibility: SME eligible
Extensions: Option to extend by two 12 month periods by agreement.
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT.

  • Technical & professional ability

    As detailed in the ITT.

Lot #4Locality 4Renewal South West 3 yrsSMEPublished value£312,500

Void Cleaning South West. Covering Wiltshire and surrounding areas.

Contract period: 20 Oct 2025 – 20 Oct 2028 (3 yrs) · up to 20 Oct 2030 with extensionsValue: £312,500 exc. VAT · £375,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Option to extend by two 12 month periods by agreement.
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the ITT.

  • Technical & professional ability

    As detailed in the ITT.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Described in the IT document.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As detailed in the ITT.

  • Technical & professional ability

    As detailed in the ITT.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 May 2030
First published
14 Jul 2025, 10:59 BST
Last source update
8 Dec 2025, 11:47 GMT
Award evaluation window
Submission end – 9 Sept 2025
Authority reference
499
FTS notice number
2025/S 000-039517
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cleaning services
Delivery area
West Midlands (UKG)South East (UKJ14)South West (UKK)
Official registry OCID
ocds-h6vhtk-055e41 Find a Tender
Contract terms summary

30 days. Supplier to make applications for payment invoicing via GreenSquareAccord's housing management system.

Review and risk notes
Risks

Please refer to document ITT499 Invitation to Tender for risks to contract performance.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
15 Aug 2025, 19:00 BST
Clarification deadline
8 Aug 2025, 19:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/greensquare/aspx/Home ↗

Timeline

14 Jul 2025 → 8 Dec 2025 · 8 dates
  1. Tender notice published
    14 Jul 2025, 10:59 BST
  2. Clarification questions by
    8 Aug 2025, 19:00 BST
  3. Submission deadline
    15 Aug 2025, 19:00 BST
  4. Award decision expected by
    9 Sept 2025, 00:59 BST
  5. Assessment summaries sent387 days ago
    29 Sept 2025, 00:00 BST
  6. Standstill ends375 days ago
    10 Oct 2025, 23:59 BST
  7. Contract starts366 days ago
    20 Oct 2025
  8. Latest notice published317 days ago
    8 Dec 2025, 11:47 GMT

Notice history

6 events · 4 releases on Find a Tender · since 14 Jul 2025
  1. Tender notice published
    14 Jul 2025, 10:59 BST
    UK4
  2. Contract award notice published
    1 Oct 2025, 14:26 BST
    UK6
  3. Status changed to complete
    1 Oct 2025, 14:26 BST
  4. Contract award notice published
    2 Oct 2025, 09:05 BST
    UK6
  5. Contract signature expected
    29 Oct 2025, 23:59 GMT
    scheduled
  6. Contract details notice published
    8 Dec 2025, 11:47 GMT
    UK7
Routine re-releases (4)
  • 2025-07: 1 release · 14 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £388,8751 award exc. VAT
Bids received 22 from SMEs
Named bidders 2published on the award notice
Contracts signed 1latest 7 Nov 2025
Awarded toValueDateStatus
Lot 1 · Locality 11 award
KS CLEANING SOLUTIONS LTDSME, aAFD Servicesjoint awardVoid Cleaning 10 Nov 2025 – 9 Nov 2028 · up to 9 Nov 2030Extensions: Three year contract with option to extend by two further 12 month periods. · Amended: Additional Awarded Supplier Added£388,87526 Sept 2025Awarded

Contracts

  • Void Cleaning Services · KS CLEANING SOLUTIONS LTDSME, aAFD Services

    Signed
    7 Nov 2025
    Value
    £421,253
    Period
    10 Nov 2025 – 9 Nov 2028 · up to 9 Nov 2030 with extensions
    Status
    active
    Extensions
    Three year contract with option to extend by two further 12 month periods subject to performance and agreement by both parties.
    4 agreed KPIs: Compliance with specification · Void cleaning completed within three working days and emergency attendance within guidelines · Defects, snagging, call backs, returns …
    • Compliance with specification
    • Void cleaning completed within three working days and emergency attendance within guidelines
    • Defects, snagging, call backs, returns
    • Site personnel adequately trained and certified and adhering to RAMS

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Locality 12final-stage tenders · 16 at stage one20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

GREENSQUAREACCORD LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS027052 · GB-PPON: PPDT-5615-BGVM Second Floor, 10 Brindleyplace, Birmingham, West Midlands, B1 2JBContact name, email

Bidders & participating suppliers

2 commercial parties on the notice
  • AAFD SERVICES LTDAwarded supplierGB-COH: 11162184GB-PPON: PGBH-4916-LWWJ 1a Melbourne Street, Coalville, East Midlands, LE67 3QUContact email
  • KS CLEANING SOLUTIONS LTDAwarded supplierGB-COH: 10958431GB-PPON: PVMR-1534-JVJV Unit 20 Forest Gate, Chippenham, South West, SN15 3RSContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender