Official UK procurement notice
Cleaning Tender · UK public procurement notice
Authority: ARCHWAY LEARNING TRUST (Public body)
What is being bought
Published requirement descriptionThe contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st September 2026.
Cleaning service at the Trust schools is currently a mix of in-house and outsourced provision.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
- How the procedure runs: Archway Learning Trust is currently out to tender for the provision of a full daily cleaning service across 9 academies. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st September 2026. Cleaning service at the Trust schools is currently a mix of in-house and outsourced provision. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply. Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response as the first stage of the procedure. Deadline for submission is 5th February 2026. Responses to be sent via email to these 2 email addresses: [email protected] and [email protected]
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,000,000
- Technical & professional ability
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation.
Deadline for submission is 5th February 2026.
Once a question has received a score, it will have a weighting applied. The weighted scores will be added together to calculate the total weighted score. This will then allow the PSQ responses to be comparatively ranked.
Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage.
Suppliers will be excluded from the tender if any of their response got FAILED or 0 score.
- Condition of participationshortlisting
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation.
Deadline for submission is 5th February 2026.
Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation.
Submission of completed tender documents to be sent via email by 13th March 2026
Envisaged shortlist of the three highest scoring bidders per Lot to be invited to:
Stage 3 Provide responses to additional questions
At this stage questions to be answered focusing on tailored needs of our academies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Procurement Specific Questionnaire (PSQ)
- Technical & professional ability
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation.
Deadline for submission is 5th February 2026.
Once a question has received a score, it will have a weighting applied. The weighted scores will be added together to calculate the total weighted score. This will then allow the PSQ responses to be comparatively ranked.
Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage.
Suppliers will be excluded from the tender if any of their response got FAILED or 0 score.
- Condition of participationshortlisting
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation.
Deadline for submission is 5th February 2026.
Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation.
Submission of completed tender documents to be sent via email by 13th March 2026
Envisaged shortlist of the three highest scoring bidders per Lot to be invited to:
Stage 3 Provide responses to additional questions
At this stage questions to be answered focusing on tailored needs of our academies.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Nov 2025, 12:49 GMT
- Last source update
- 19 Jun 2026, 13:14 BST
- Award evaluation window
- Submission end – 18 May 2026
- FTS notice number
2026/S 000-008081- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dda9Find a Tender
- How it runs
Archway Learning Trust is currently out to tender for the provision of a full daily cleaning service across 9 academies.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1st September 2026.
Cleaning service at the Trust schools is currently a mix of in-house and outsourced provision.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply.
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response as the first stage of the procedure.
Deadline for submission is 5th February 2026. Responses to be sent via email to these 2 email addresses: [email protected] and [email protected]
How it was run
Official notice- Requests to participate (first stage)
- 5 Feb 2026, 12:00 GMT
- Submission deadline
- 5 Feb 2026, 12:00 GMT
- Clarification deadline
- 2 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Website of the Trust: www.archwaytrust.co.uk ↗
Tenderer must contact the Procurement Manager and ask for tender documents via email [email protected]
Timeline
10 Nov 2025 → 1 Sept 2026 · 10 dates- Planning notice published344 days ago10 Nov 2025, 12:49 GMT
- Market engagement326 days ago28 Nov 2025, 23:59 GMT
In support of the tender exercise, the Trust is offering the opportunity to meet with them on the 3rd December at 3 pm via MS Teams where they can run through the tender and service requirements. If you are interested in attending, please send a confirmation email to [email protected]
ALT is seeking supplier engagement to stimulate interest in this opportunity.
Scope: General Cleaning
The objectives for the event are;
Generate interest around the contract opportunity and assess the supplier's ability to support the indicative timelines.
Obtain feedback and answer any questions on the requirement as currently defined.
Provide an opportunity for suppliers to raise any concerns they may have.
- Next notice expected288 days ago5 Jan 2026, 23:59 GMT
- Tender notice published264 days ago29 Jan 2026, 14:08 GMT
- Clarification questions by260 days ago2 Feb 2026, 23:59 GMT
- Submission deadline257 days ago5 Feb 2026, 12:00 GMT
- Award decision expected by155 days ago18 May 2026, 23:59 BST
- Assessment summaries sent124 days ago19 Jun 2026, 00:00 BST
- Latest notice published123 days ago19 Jun 2026, 13:14 BST
- Contract starts50 days ago1 Sept 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 10 Nov 2025- Preliminary market engagement notice published10 Nov 2025, 12:49 GMTUK2
- Tender notice published29 Jan 2026, 14:08 GMTUK4
- Published value updated to £4,000,00029 Jan 2026, 14:08 GMTwas £800,000
- Status changed to active29 Jan 2026, 14:08 GMT
- Procurement method changed29 Jan 2026, 14:08 GMT
- Contract award notice published19 Jun 2026, 13:14 BSTUK6
- Status changed to complete19 Jun 2026, 13:14 BST
- Contract signature expected2 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| 360 COMMERCIAL CLEANING SERVICES LIMITEDSME1 Sept 2026 – 31 Aug 2029 · up to 29 Aug 2031Extensions: The contract can be extended following satisfactory annual performance and with the agreement of both parties. · Options: The Trust needs flexibility to add further locations under the Contract to provide the same service for the new academies which will be joining the Trust, The Trust also requires the cleaning Supplier to replace any hours made available through employees of the Archway Learning Trust cleaning team leaving the business. | £4,000,000 | 19 Jun 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- 360 COMMERCIAL CLEANING SERVICES LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specificationsAccess: Suppliers with minimum 6 points will proceed to the Invitation to Tender Stage and receive relevant documentation via email. Suppliers will be excluded from the tender if any of their response got FAILED or 0 score.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender