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Published 18 Nov 2025, 10:30 GMT

Official UK procurement notice

Cleaning Services (Office and Recreational )- West District

Official notice

Authority: Forestry Commission (Public body)

9 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: UKWest Midlands (UKG)South West (UKK)
Published estimate£675,800total for 9 lots · £810,960 inc. VAT · 1 value update
Submissions closed 23 Jan 2026awarded 13 Mar 2026
Award (standstill) to Superclean Uk Ltd, aAFD Services9 awards
Contract term Varies by lotfirst lot 5 yrs from 1 Apr 2026 · see each lot

What is being bought9 lots · detail below

Published requirement description

Forestry England are tendering for Cleaning Services to both Offices and Recreational toilet facilities for it's sites in the West England Forest District spanning from Cornwall to Shropshire.

  • The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.

CPV: Cleaning and sanitation services

Lots and requirements (9)Procurement structure

9 lots · all with a published value (£675,800 together) · same evaluation weights on every lot
Lot #1Cardinham Woods & Cornwall OfficeAwarded 5 yrsSMEVCSEPublished value£55,000

Cleaning Services to Cardinham Woods Recreation Site and Cornwall Forestry England Office.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £55,000 exc. VAT · £66,000 inc. VAT
Delivery: West Midlands, South WestEligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #2Cookworthy Forest OfficeAwarded 5 yrsSMEVCSEPublished value£20,000

Cleaning Services to Cookworthy Forestry England Office.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £20,000 exc. VAT · £24,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #3Haldon Forest Park & Buller's Hill OfficeAwarded 5 yrsSMEVCSEPublished value£110,000

Cleaning Services to Haldon Forest Park and Buller's Hill Forestry Commission Office.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £110,000 exc. VAT · £132,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #4Bellever ForestAwarded 5 yrsSMEVCSEPublished value£72,000

Cleaning Services to Bellever Forest Recreation site.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £72,000 exc. VAT · £86,400 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #5Smokey Bottom LodgeAwarded 5 yrsSMEVCSEPublished value£20,000

Cleaning Services to Smokey Bottom Lodge Forestry England Office.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £20,000 exc. VAT · £24,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #6CockercombeAwarded 5 yrsSMEVCSEPublished value£27,500

Cleaning Services to Cockercombe Forestry England Office.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £27,500 exc. VAT · £33,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #7Bank HouseAwarded 4 yrs 7 moSMEVCSEPublished value£71,300

Cleaning Services to Bank House Forestry England Office.

Details can be found in the documentation provided.

Contract period: 1 Sept 2026 – 31 Mar 2031 (4 yrs 7 mo)Value: £71,300 exc. VAT · £85,560 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #8Forest of Dean SitesAwarded 4 yrs 7 moSMEVCSEPublished value£230,000

Cleaning Services to Forest of Dean Forestry England Recreation Sites.

Details can be found in the documentation provided.

Contract period: 1 Sept 2026 – 31 Mar 2031 (4 yrs 7 mo)Value: £230,000 exc. VAT · £276,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services
Lot #9Wyre Forest Office and Public ToiletsAwarded 5 yrsSMEVCSEPublished value£70,000

Cleaning Services to Wyre Forest Forestry England Office and Public Toilets.

Details can be found in the documentation provided.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)Value: £70,000 exc. VAT · £84,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
90900000 Cleaning and sanitation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (5)
  • Method Statement and Quality Assurance: 5%
  • Capacity and Contingency Response: 10%
  • Communication and Contract Management: 15%
  • Pricing: 60%
  • Social Value: 10%
Published award criteria (5)
  • Method Statement and Quality Assurance
  • Capacity and Contingency Response
  • Communication and Contract Management
  • Social Value
  • Pricing
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Dec 2030
First published
18 Nov 2025, 10:30 GMT
Last source update
13 Mar 2026, 16:37 GMT
Award evaluation window
Submission end – 2 Mar 2026
Authority reference
FCCN003851
FTS notice number
2025/S 000-084034
Latest notice
Contract award notice (UK6)
Classification (CPV)
Cleaning and sanitation services
Delivery area
UKWest Midlands (UKG)South West (UKK)
Official registry OCID
ocds-h6vhtk-05e30c Find a Tender

How it was run

Official notice
Run through: Panacea
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
23 Jan 2026, 12:00 GMT
Clarification deadline
9 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

app.panacea-software.com/ForestryCommission/e… ↗

Timeline

18 Nov 2025 → 1 Apr 2026 · 10 dates
  1. Planning notice published338 days ago
    18 Nov 2025, 10:30 GMT
  2. Market engagement324 days ago
    1 Dec 2025, 23:59 GMT

    Gauging interest from the market and gathering details of interested companies

  3. Tender notice published309 days ago
    17 Dec 2025, 16:25 GMT
  4. Clarification questions by286 days ago
    9 Jan 2026, 17:00 GMT
  5. Submission deadline272 days ago
    23 Jan 2026, 12:00 GMT
  6. Award decision expected by233 days ago
    2 Mar 2026, 23:59 GMT
  7. Assessment summaries sent223 days ago
    13 Mar 2026
  8. Latest notice published223 days ago
    13 Mar 2026, 16:37 GMT
  9. Standstill ends210 days ago
    25 Mar 2026, 23:59 GMT
  10. Contract starts204 days ago
    1 Apr 2026

Notice history

9 events · 3 releases on Find a Tender · since 18 Nov 2025
  1. Preliminary market engagement notice published
    18 Nov 2025, 10:30 GMT
    UK2
  2. Tender notice published
    17 Dec 2025, 16:25 GMT
    UK4
  3. Published value updated to £675,800
    17 Dec 2025, 16:25 GMT
    was £700,000
  4. Status changed to active
    17 Dec 2025, 16:25 GMT
  5. Procurement method changed
    17 Dec 2025, 16:25 GMT
  6. Deadline published: 23 Jan 2026, 12:00 GMT
    17 Dec 2025, 16:25 GMT
  7. Contract award notice published
    13 Mar 2026, 16:37 GMT
    UK6
  8. Status changed to complete
    13 Mar 2026, 16:37 GMT
  9. Contract signature expected
    31 Mar 2026, 00:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 9
Awarded value £711,4129 awards exc. VAT
Bids received 3535 from SMEs
Awarded toValueDateStatus
Lot 1 · Cardinham Woods & Cornwall Office1 award
Superclean Uk Ltd1 Apr 2026 – 31 Mar 2031£42,79913 Mar 2026standstill to 25 Mar 2026Standstill
Lot 2 · Cookworthy Forest Office1 award
aAFD Services1 Apr 2026 – 31 Mar 2031£19,50013 Mar 2026standstill to 25 Mar 2026Standstill
Lot 3 · Haldon Forest Park & Buller's Hill Office1 award
Superclean Uk Ltd1 Apr 2026 – 13 Mar 2031£128,40113 Mar 2026standstill to 25 Mar 2026Standstill
Lot 4 · Bellever Forest1 award
aAFD Services1 Apr 2026 – 31 Mar 2031£70,50013 Mar 2026standstill to 25 Mar 2026Standstill
Lot 5 · Smokey Bottom Lodge1 award
aAFD Services1 Apr 2026 – 31 Mar 2031£19,50013 Mar 2026standstill to 25 Mar 2026Standstill
Lot 6 · Cockercombe1 award
aAFD Services1 Apr 2026 – 31 Mar 2031£27,00013 Mar 2026standstill to 25 Mar 2026Standstill
Lot 7 · Bank House1 award
Superclean Uk Ltd1 Apr 2026 – 31 Mar 2031£66,07813 Mar 2026standstill to 25 Mar 2026Standstill
Lot 8 · Forest of Dean Sites1 award
aAFD Services1 Apr 2026 – 31 Mar 2031£274,56013 Mar 2026standstill to 25 Mar 2026Standstill
Lot 9 · Wyre Forest Office and Public Toilets1 award
Superclean Uk Ltd1 Apr 2026 – 31 Mar 2031£63,07413 Mar 2026standstill to 25 Mar 2026Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cardinham Woods & Cornwall Office5final-stage tenders · 7 at stage one50—
2 · Cookworthy Forest Office4final-stage tenders · 7 at stage one40—
3 · Haldon Forest Park & Buller's Hill Office4final-stage tenders · 7 at stage one40—
4 · Bellever Forest3final-stage tenders · 6 at stage one30—
5 · Smokey Bottom Lodge3final-stage tenders · 5 at stage one30—
6 · Cockercombe4final-stage tenders · 6 at stage one40—
7 · Bank House4final-stage tenders · 7 at stage one40—
8 · Forest of Dean Sites4final-stage tenders · 8 at stage one40—
9 · Wyre Forest Office and Public Toilets4final-stage tenders · 7 at stage one40—

Contracting authority & participating public bodies

Forestry Commission

Contracting authorityPublic authority - sub-central government GB-PPON: PLRM-7846-HGLG 620 Bristol Business Park, Bristol, South West, BS16 1EJContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Superclean (UK) LimitedAwarded supplierGB-COH: 03819244 Building 342, Rushock Trading Estate, Rushock, West Midlands, WR9 0NRContact email
  • aAFD Services LtdAwarded supplierGB-COH: 11162184 1a Melbourne Street, Coalville, East Midlands, LE67 3QUContact email

Official documents & specifications (11)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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