Official UK procurement notice
Cleaning Services · Wales & West Utilities Limited (Jun 2026)
Authority: Wales & West Utilities Limited
What is being bought
Published requirement descriptionWales and West Utilities (WWU) intend to establish an agreement for the provision of Cleaning Services across twenty-three (23) sites across Wales and the Southwest. The cleaning services are required to be undertaken across 23 sites that will be included in the scope and the number of hours of cleaning required across the sites varies between one (1) hour for Grangetown and eighty (80) hours for Celtic Springs. The sites have been split across four different Lots that are based on regions within the WWU estate.
Lot 1 Northwest and Mid Wales
Lot 2 South Wales
Lot 3 The West Country
Lot 4 Southwest Peninsula
- How the procedure runs: Bidder can submit on the 1st stage and the remaining stages are invite only. Stage 1 - Conditions of Participation Evaluate submissions to ensure they meet the minimum / mandatory requirement. Invite successful bidders to Stage 2 and inform unsuccessful bidders of the outcome. Stage 2 - Pre-Qualification / Vetting. Submissions shall be scored and the scores will be ranked, and the highest scores shall progress to Stage 3. Invite successful bidders to Stage 3 and inform unsuccessful bidders of the outcome. Stage 3 - ITT Technical, Commercial and Contracting. This period of time shall include the opportunity for bidders to visit a small number of pre-selected sites. More information shall be provided in due course. Stage 3 - ITT Technical, Commercial, Contracting Evaluation Stage 4 - ITT Technical Presentation and Evaluation. Stage 5 - Preferred Bidder Stage. This stage will comprise of informal discussions with the preferred bidder(s) prior to Stage 6 and contract award activities. Stage 6 - Negotiation. WWU reserve the right to not use this stage if all submissions are considered complete, competitive and cohesive.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical / Service Based Questions: 50%
- Contracting: 10%
- Commercial: 40%
Published award criteria (3)
- Technical / Service Based Questions: • OBJ01 - Diagnostic (8%) • OBJ02 - Mobilisation and On Boarding (8%) • OBJ03 - Management (14%) • OBJ04 - People (14%) • OBJ05 - Waste Management (10%) • OBJ06 - Innovation (10%). • OBJ07 - Service Development, Measure and Improvement (14%) • OBJ08 - Customer Experience (14%) • OBJ09 - Social Value (4%) • OBJ10 - Added Value Services (4%)
- Commercial: Labour Costs - Cleaner Fees. Including NI, Annual leave, Pension, etc. Operating Costs - Management Fees (per month), including Training, Software costs, Contract Management and Administration. Cleaning Equipment Costs (owned and maintained by the awarded supplier(s)) Consumables
- Contracting: Based on propose amendments to WWU Terms and Conditions.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jun 2026, 09:24 BST
- Last source update
- 24 Aug 2026, 08:56 BST
- Award evaluation window
- Submission end – 15 Feb 2027
- Authority reference
WWU1379- FTS notice number
2026/S 000-077945- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b7a0Find a Tender
- How it runs
Bidder can submit on the 1st stage and the remaining stages are invite only.
Stage 1 - Conditions of Participation
Evaluate submissions to ensure they meet the minimum / mandatory requirement.
Invite successful bidders to Stage 2 and inform unsuccessful bidders of the outcome.
Stage 2 - Pre-Qualification / Vetting.
Submissions shall be scored and the scores will be ranked, and the highest scores shall progress to Stage 3.
Invite successful bidders to Stage 3 and inform unsuccessful bidders of the outcome.
Stage 3 - ITT Technical, Commercial and Contracting.
This period of time shall include the opportunity for bidders to visit a small number of pre-selected sites. More information shall be provided in due course.
Stage 3 - ITT Technical, Commercial, Contracting Evaluation
Stage 4 - ITT Technical Presentation and Evaluation.
Stage 5 - Preferred Bidder Stage.
This stage will comprise of informal discussions with the preferred bidder(s) prior to Stage 6 and contract award activities.
Stage 6 - Negotiation.
WWU reserve the right to not use this stage if all submissions are considered complete, competitive and cohesive.
How it was run
Official notice- Submission deadline
- 22 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The tender will be conducted through the following eTender portal sourcing4wwu.ukp.app.jaggaer.com/web/login.html ↗
Timeline
18 Jun 2026 → 22 Feb 2027 · 6 dates- Planning notice published125 days ago18 Jun 2026, 09:24 BST
- Tender notice published65 days ago17 Aug 2026, 09:26 BST
- Latest notice published58 days ago24 Aug 2026, 08:56 BST
- Submission deadline29 days ago22 Sept 2026, 12:00 BST
- Today21 Oct 2026
- Award decision expected byin 118 days15 Feb 2027, 23:59 GMT
- Contract startsin 124 days22 Feb 2027
Notice history
6 events · 3 releases on Find a Tender · since 18 Jun 2026- Preliminary market engagement notice published18 Jun 2026, 09:24 BSTUK2
- Tender notice published17 Aug 2026, 09:26 BSTUK4
- Status changed to active17 Aug 2026, 09:26 BST
- Procurement method changed17 Aug 2026, 09:26 BST
- Deadline published: 22 Sept 2026, 12:00 BST17 Aug 2026, 09:26 BST
- Tender notice published24 Aug 2026, 08:56 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (12)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications The tender will be conducted through the eTender Portal. https://sourcing4wwu.ukp.app.jaggaer.com/esop/toolkit/dashboard/dashboard.do?_ncp=1786521550515.1077637-1
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender