Official UK procurement notice
Cleaning Services · Woven Housing Association Ltd (Feb 2025)
Authority: Woven Housing Association Ltd (Housing)
What is being bought4 lots · detail below
Published requirement descriptionWoven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW
- Recurrence: January 2030
CPV: Building-cleaning services · Cleaning and sanitation services · Cleaning services · Office cleaning services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£6,000,000 together) · same evaluation weights on every lotLot #1Belfast and Surrounding AreasAwardedRenewalPublished value£1,500,000
Lot #2Dungannon and CoalislandAwardedRenewalPublished value£1,500,000
Lot #3Northwest AreaAwardedRenewalPublished value£1,500,000
Lot #4Laganwood Head office - BelfastAwardedRenewalPublished value£1,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2030
- First published
- 13 Feb 2025, 16:01 GMT
- Last source update
- 4 Jul 2025, 09:14 BST
- Award evaluation window
- 19 Mar 2025 – …
- FTS notice number
2025/S 000-037287- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ded1Find a Tender
How it was run
Official notice- Submission deadline
- 19 Mar 2025, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 19 Mar 2025, 12:30 GMT
Timeline
19 Mar 2025 → 4 Jul 2025 · 4 dates- Submission deadline19 Mar 2025, 12:00 GMT
- Bids opened19 Mar 2025, 12:30 GMT
- Bids must remain valid until17 Jun 2025, 23:59 BST
- Notice published4 Jul 2025, 09:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Jul 2025, 09:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Belfast and Surrounding Areas1 award | |||
| THE MOUNT CHARLES GROUP LTD | £384,777 † | — | Awarded |
| Lot 2 · Dungannon and Coalisland1 award | |||
| THE MOUNT CHARLES GROUP LTD | £112,123 † | — | Awarded |
| Lot 3 · Northwest Area1 award | |||
| THE MOUNT CHARLES GROUP LTD | £311,768 † | — | Awarded |
| Lot 4 · Laganwood Head office - Belfast1 award | |||
| RYAK CLEANING LIMITEDSME | £187,100 † | — | Awarded |
Contracts
Lot 1 - Belfast and Surrounding Areas · THE MOUNT CHARLES GROUP LTD
- Signed
- 4 Jul 2025
- Value
- £384,777
- Status
- active
Lot 2 - Dungannon and Coalisland · THE MOUNT CHARLES GROUP LTD
- Signed
- 4 Jul 2025
- Value
- £112,123
- Status
- active
Lot 3 - Northwest Area · THE MOUNT CHARLES GROUP LTD
- Signed
- 4 Jul 2025
- Value
- £311,768
- Status
- active
Lot 4 - Laganwood Head office - Belfast · RYAK CLEANING LIMITEDSME
- Signed
- 4 Jul 2025
- Value
- £187,100
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Belfast and Surrounding Areas | 6bids · 6 electronic · 1 from abroad | 0 | — | — |
| 2 · Dungannon and Coalisland | 6bids · 6 electronic · 1 from abroad | 0 | — | — |
| 3 · Northwest Area | 6bids · 6 electronic · 1 from abroad | 0 | — | — |
| 4 · Laganwood Head office - Belfast | 6bids · 6 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticeReview body
- RICSReview body
Bidders & participating suppliers
2 commercial parties on the notice- RYAK CLEANING LIMITEDAwarded supplier
- THE MOUNT CHARLES GROUP LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.