Official UK procurement notice
Cleaning Services · Total Support Services Ltd for British Film Institute (Mar 2024)
Authority: British Film Institute (Charity / VCSE)
What is being bought
Published requirement descriptionThis procurement is to select a Contractor to deliver daily Cleaning Services across the five BFI sites in 3 London, 1 Berkhamsted, and 1 near Warwick, providing nearly 30,000 cleaning person hours per annum split between mornings, evening, and daytime janitorial services.The contract also provides washroom services and supplies (toilet rolls, sanitary bins, and dust mats) as part of the overall contract cost. There is additional requirement for periodical cleans and pest control services which are charged as an additional cost.We are seeking a company, who is more than just a labour provider and can actively input and advise the BFI on the appropriate cleaning measures for both their high-profile public sites, but also our National Archive storage facilities which contain some of the most valuable and irreplaceable cultural artefacts in the World.
- Recurrence: 5-7 years
CPV: Cleaning and sanitation services · Cleaning services · Office cleaning services · Office, school and office equipment cleaning services
The lotProcurement structure
single lot · value publishedLot #1Contractor to deliver daily Cleaning Services across the five BFI sites in 3 London, 1…AwardedRenewalPublished value£3,300,000
Contractor to deliver daily Cleaning Services across the five BFI sites in 3 London, 1 Berkhamsted, and 1 near Warwick, providing nearly 30,000 cleaning person hours per annum split between mornings, evening, and daytime janitorial services.The contract also provides washroom services and supplies (toilet rolls, sanitary bins, and dust mats) as part of the overall contract cost. There is additional requirement for periodical cleans and pest control services which are charged as an additional cost.We are seeking a company, who is more than just a labour provider and can actively input and advise the BFI on the appropriate cleaning measures for both their high-profile public sites, but also our National Archive storage facilities which contain some of the most valuable and irreplaceable cultural artefacts in the World.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Quality: 70
- Cost: 30
- Suitability
Contractor to deliver daily Cleaning Services across the five BFI sites in 3 London, 1 Berkhamsted, and 1 near Warwick, providing nearly 30,000 cleaning person hours per annum split between mornings, evening, and daytime janitorial services.The contract also provides washroom services and supplies (toilet rolls, sanitary bins, and dust mats) as part of the overall contract cost. There is additional requirement for periodical cleans and pest control services which are charged as an additional cost.We are seeking a company, who is more than just a labour provider and can actively input and advise the BFI on the appropriate cleaning measures for both their high-profile public sites, but also our National Archive storage facilities which contain some of the most valuable and irreplaceable cultural artefacts in the World.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · 5-7 years
- First published
- 6 Mar 2024, 15:23 GMT
- Last source update
- 4 Oct 2024, 10:14 BST
- Authority reference
2024/369- FTS notice number
2024/S 000-031825- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04461aFind a Tender
- Review procedure
N/A
How it was run
Official notice- Submission deadline
- 8 Apr 2024, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
8 Apr 2024 → 4 Oct 2024 · 3 dates- Submission deadline8 Apr 2024, 12:00 BST
- Invitations to tender expected8 May 2024, 00:00 BST
- Notice published4 Oct 2024, 10:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Oct 2024, 10:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Total Support Services Ltd | £2,868,061 † | — | Awarded |
Contracts
Cleaning Services · Total Support Services Ltd
- Signed
- 4 Oct 2024
- Value
- £2,868,061
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Bidders & participating suppliers
1 commercial party on the notice- Total Support Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.