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Published 19 May 2023, 14:39 BST

Official UK procurement notice

Cleaning Services · West Yorkshire Combined Authority (May 2023)

Official notice

Authority: West Yorkshire Combined Authority (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Cleaning & Environmental Services (90)Community & Cultural Services (98) Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)£22,562,500framework ceiling, not attributable revenue
Submissions closed 19 Jun 2023awarded 1 Dec 2023

What is being bought

Published requirement description

The project is a re-tender of a service to provide routine and reactive cleaning services to the Yorkshire and the Humber Police Forces.

The scope required is internal Cleaning Services for participating framework organisations to include cleaning of individual buildings, window cleaning, laundry services, periodic and reactive cleaning services.

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Laundry-collection services · Window-cleaning services

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1Cleaning Services - Yorkshire and the HumberAwardedPublished value£22,562,500
Delivery: Yorkshire & Humber · Yorkshire and Humberside
Variant bids: not allowed
90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services98311000 Laundry-collection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 70%Social value: 10%
Published sub-criteria (3)
  • Quality: 20%
  • Cost: 70%
  • Social Value: 10%
Published award criteria (3)
  • Quality: 20%
  • Social Value: 10%
  • Cost: 70%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Cleaning Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 May 2023, 14:39 BST
Last source update
6 Dec 2023, 10:05 GMT
Award evaluation window
19 Jun 2023 – …
Authority reference
2895-2023
FTS notice number
2023/S 000-035887
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning servicesBuilding-cleaning servicesCleaning servicesLaundry-collection servicesWindow-cleaning services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-03cde9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
19 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
19 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

19 Jun 2023 → 6 Dec 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Jun 2023, 12:00 BST
  2. Bids opened
    19 Jun 2023, 12:00 BST
  3. Bids must remain valid until
    19 Sept 2023, 23:59 BST
  4. Notice published
    6 Dec 2023, 10:05 GMT

Notice history

2 events · 3 releases on Find a Tender · since 16 Jun 2023
  1. Buyer details updated
    16 Jun 2023, 09:39 BST
  2. Status changed to complete
    6 Dec 2023, 10:05 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Date3 Timetable19 Jun 202321 Jun 2023+2 d

The tender closing date has been extended to 12:00 midday Wednesday 21st June

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 3
Contracts signed 1latest 1 Dec 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Cleaning Services

    Signed
    1 Dec 2023
    Value
    £18,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

West Yorkshire Combined Authority

Contracting authorityLocal CouncilBody governed by public lawPublic order and safety West Yorkshire Combined Authority Wellington House, 40-50 Wellington Street, Leeds, West Yorkshire, Yorkshire & Humber, LS1 2DEContact email

Dispute resolution & review bodies

  • The High Court England and WalesReview contact point London
  • The High Court of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • Pinnacle FM LtdFramework contractor 8th Floor, Holborn Tower, 137-144 High Holborn, London, Yorkshire & Humber, WC1V 6PL

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.