Find a TenderAwarded
Published 17 Nov 2022, 16:24 GMT

Official UK procurement notice

Cleaning Services · Johnsons 1871 Limited for Stafford Borough Council (Nov 2022)

Official notice

Authority: Stafford Borough Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Published estimate£1,000,000≈ £125k / year
Submissions closed 20 Dec 2022awarded 7 Mar 2023
Awarded to Johnsons 1871 Limited
Contract term 8 yrsends 31 Mar 2031 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

Stafford Borough Council (SBC) have appointed a supplier to carry out cleaning services for SBC Civic Centre, Stafford Crematorium and Stone Area Office.

Civic Centre

The Civic Centre is a four storey office complex which incorporates committee rooms and a suite for civic functions. The building houses approximately 300 employees and is open to the public between 0830 and 1700 hours Monday to Thursday and between 0830 and 1630 hours on Friday. With some exceptions staff generally work between 0800 hours and 1800 hours Monday to Friday. The Civic and Committee Suite Complex, Mayor's Parlour, Members' Room and Council Leader's Office are all to be cleaned to a very high standard commensurate with their use for formal civic functions and for entertaining Civic visitors.

Stafford Crematorium

Times for cleaning the crematorium chapel and other public areas may be varied to allow for funeral services on the instruction of the registrar. Cleaners working in public areas shall be aware of the sensitive nature of the area and shall conduct themselves appropriately at all times.

Stone Area Office

The Contractor shall provide a cleaning service to the areas between 17:00 and 19:00 hours Monday to Thursday and 16:30 to 18:30 hours on Friday.

Work shall be carried out in such a way that disturbance to Council Members, staff and the public is minimised and the Contractor shall take all measures necessary for the safety of members, staff and the public including the provision of warning signs.

CPV: Cleaning services · Office cleaning services

The lotProcurement structure

single lot · value published
Lot #1Open tenderAwarded 8 yrsPublished value£1,000,000
Contract period: 1 Apr 2023 – 31 Mar 2031 (8 yrs)
Delivery: West Midlands · Stafford and Stone
Extensions: Options to extend for a further 3 x 12 month to the 31 March 2029, 31 March 2030 and 31 March 2031Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
17 Nov 2022, 16:24 GMT
Last source update
7 Mar 2023, 11:18 GMT
Award evaluation window
20 Dec 2022 – …
Authority reference
IA2908
FTS notice number
2023/S 000-006550
Classification (CPV)
Cleaning servicesOffice cleaning services
Delivery area
West Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-038636 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
20 Dec 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
20 Dec 2022, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Dec 2022 → 1 Apr 2023 · 4 dates
  1. Submission deadline
    20 Dec 2022, 12:00 GMT
  2. Bids opened
    20 Dec 2022, 12:30 GMT
  3. Notice published
    7 Mar 2023, 11:18 GMT
  4. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 7 Mar 2023
  1. Status changed to complete
    7 Mar 2023, 11:18 GMT
  2. Buyer details updated
    7 Mar 2023, 11:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 96 from SMEs
Contracts signed 1latest 7 Mar 2023
Awarded toValueDateStatus
Johnsons 1871 Limited——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Open tender9bids6—£760,000 – £1,000,000
Whole notice———£760,000 – £1,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Stafford Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Riverside, Civic Centre, Stafford, West Midlands, ST16 3AQContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.