Find a TenderAwarded

Published 8 Aug 2022, 13:12 BST

Official UK procurement notice

Cleaning Services · Crystal Facilities Management for Dorset and Wiltshire Fire and Rescue Service (Aug 2022)

Official notice

Authority: Dorset and Wiltshire Fire and Rescue Service (Police & fire)

ServicesOpen procedure

Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK)

Published estimate£1,400,000≈ £467k / year1.6% above published estimate

Submissions closed 16 Sept 2022awarded 6 Mar 2023

Awarded to Crystal Facilities Management

Contract term 3 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

Dorset & Wiltshire Fire & Rescue Authority has a requirement for cleaning services at sites throughout Dorset and Wiltshire.

The Authority proposes to enter into a contract with the Successful Bidder for a period of three years with the Successful Contractor. The Authority may extend the contract for further period not exceeding one year or 12 months in total.

Recurrence: 2026

CPV: Cleaning services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£1,400,000

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)

Delivery: South West

Extensions: The Authority proposes to enter into a contract with the Successful Bidder for a period of three years. The Authority may extend the contract for further period not exceeding one year or 12 months in total.Variant bids: not allowed

90910000 Cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (3)

Technical Merit: 50%
price: 40%
Social Value: 10%

Published award criteria (3)

Technical Merit: 50
Social Value: 10
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · 2026
First published: 8 Aug 2022, 13:12 BST
Last source update: 8 Mar 2023, 11:24 GMT
Award evaluation window: 9 Sept 2022 – …
Authority reference: DWFRS 2022/024
FTS notice number: 2023/S 000-006716
Classification (CPV): Cleaning services
Delivery area: South West (UKK)
Official registry OCID: ocds-h6vhtk-0359d0 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 16 Sept 2022, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 9 Sept 2022, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

9 Sept 2022 → 1 Apr 2023 · 4 dates

Bids opened
9 Sept 2022, 12:00 BST
Submission deadline
16 Sept 2022, 12:00 BST
Notice published
8 Mar 2023, 11:24 GMT
Contract starts
1 Apr 2023, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 2 Sept 2022

Deadline moved to 16 Sept 2022, 12:00 BST
2 Sept 2022, 16:22 BST
+7 days · was 9 Sept 2022, 12:00 BST
Status changed to complete
8 Mar 2023, 11:24 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineIV.2.2	9 Sept 2022	16 Sept 2022	+7 d
—	Bid openingIV.2.7	9 Sept 2022	16 Sept 2022	+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,421,7531 contract exc. VAT

Bids received 10

Contracts signed 1latest 6 Mar 2023

Awarded to	Value	Date	Status
Crystal Facilities ManagementSME	£1,421,753 †	—	Awarded

Contracts

Cleaning Services · Crystal Facilities ManagementSME
Signed
6 Mar 2023
Value
£1,421,753
Period
… – 31 Mar 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10bids	—	—	—

Contracting authority & participating public bodies

Dorset & Wiltshire Fire and Rescue Service

Contracting authorityPolice & fireRegional or local agency/officeGeneral public services VAT GB232 3358 32 5 Rivers Health and Wellbeing Centre, Salisbury, South West, SP1 3NRContact name, email Published organisation website ↗

Dispute resolution & review bodies

Dorset & Wiltshire Fire and Rescue AuthorityReview body Salisbury

Bidders & participating suppliers

1 commercial party on the notice

Crystal Facilities Management LtdAwarded supplier Lyra Court, Portal Way, North Acton, South West, W3 6BJ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.