Cleaning Services · Colas Limited for NEUPC Ltd (May 2021)

CPV: Cleaning services · Construction work for highways · Electrical installation work · Engineering services · Installation of signalling equipment · Miscellaneous repair and maintenance services · Repair, maintenance and associated services related to roads and other equipment · Road traffic-control equipment · Road-maintenance works · Roadworks · Surface work for highways

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

No (one-off requirement)

First published

7 May 2021, 22:55 BST

Last source update

16 Jun 2026, 17:00 BST

Award evaluation window

9 Sept 2021 – …

Authority reference

EFM2038NE

FTS notice number

2026/S 000-056827

Classification (CPV)

Cleaning servicesConstruction work for highwaysElectrical installation workEngineering servicesInstallation of signalling equipmentMiscellaneous repair and maintenance servicesRepair, maintenance and associated services related to roads and other equipmentRoad traffic-control equipmentRoad-maintenance worksRoadworks

+1 more

Surface work for highways

Delivery area

UKWest Midlands (UKG)

Official registry OCID

ocds-h6vhtk-02aeba Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

The modifications to the Contract fall within the permissible grounds set out under Regulation 72(1)(e) of the Public Contracts Regulations 2015 in that the modifications are not substantial within the meaning of Regulation 72(8) of the Public Contracts Regulations 2015 because:

The inclusion of Design Build Finance and Operate (DBFO) roads into the Contract does not render the Contract materially different compared to when it was originally procured. The type of work originally required of the Contract (i.e. maintenance and response) is the same as that which it will carry out on the previous DBFO stretches of the Strategic Road Network, it is just a case that the total lane coverage to be maintained under the Contract increases.

Adding the additional roads would not have changed the outcome of the original procurement in any way. The Contract will be fully operated in accordance with their current terms and pricing;

As the current Contract will be operated for the new roads on the same terms and pricing, this does not alter the economic balance of the Contract in favour of the contractor;

The change does not considerably alter the scope of the Contract as the works and services provided will remain unchanged and the roads have been included in this Contract because they are adjacent in terms of geographical scope also. Any increase in scope is also mitigated by a shortening in Contract term;

This is not a change in contractor.

In addition, National Highways also considers that the exemption at Regulation 72(1)(b) would in any event apply. This permits additional services or supplies that have become necessary and were not included in the initial procurement where a change of contractor cannot be made for economic or technical reasons and another supplier/procurement would cause significant inconvenience or substantial duplication of costs for the contracting authority; and where any increase in price does not exceed 50% of the value of the original Contract.

The Deed of Variation ensures continuity of service on the Strategic Road Network and aligns with National Highways' wider asset delivery and procurement strategy, thereby safeguarding public value and network integrity. The Contract is being shortened to better align with the re-procurement strategy for all Maintenance & Response contracts. It would provide significant technical difficulties and duplication of procurement costs for National Highways to procure a contractor simply for this short stretch of network given the current re-procurement strategy.

Publisher note: The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers Instructions on how to take part in this Tender: 1. Register for a free account at https://highways.bravosolution.co.uk 2. Click the 'ITTs Open To All Suppliers' link. (These are Invitations to Tender (ITT) open to any registered supplier). Click on the relevant ITT to access the content. Click the 'Express Interest' button at the top of the page. This will move the ITT into your 'My ITTs' page. (This is a secure area reserved for your projects only). You can now access the Tender Documents by clicking 'Buyer Attachments' in the 'ITT Details' box. 3. Click 'My Response' under 'ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the 'Messages' function to communicate with Highways England and seek any clarification. Follow the onscreen instructions to complete the ITT. There may be a mixture of online and offline actions for you to perform. You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. The successful tenderer will be required to sign the Highways England Fair Payment Charter as a condition of acceptance of their tender. As a supplier/organisation looking to bid for public sector contracts you should be aware that tender documentation for contracts over £10,000 GBP will be published on a single website and made available to the public. You should also be aware that if your bid is successful the resulting contract will be published. In some circumstances, limited redactions will be made to tender documentation and/or contracts before they are published in order to comply with existing law, to protect commercial interests and for the protection of national security. Highways England are committed to ensuring public sector procurement is used, where possible, to promote skills training and open up apprenticeship opportunities on public sector projects and programmes. The successful Contractor will be appointed to fulfil the duties of Principal Contractor under the Construction (Design and Management) Regulations 2015. For further details please refer to the Instructions for Tenderers.

Submission deadline

9 Sept 2021, 17:00 BST

Submission channel

{"electronicSubmission","written"}

Accepted languages

en

Bid validity

360 days from the deadline

Bids opened

9 Sept 2021, 17:00 BST

• Colas LimitedAwarded supplier 6210 Bishops Court, Birmingham Business, Park Solihull Parkway, Birmingham, West Midlands, B37 7YB
• Colas LimitedAwarded supplier Birmingham, UK