Official UK procurement notice
Cleaning Services - Lot 1 Benbecula
Authority: Highlands and Islands Enterprise
What is being bought
Published requirement descriptionTHIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.
HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors.
HIE’s current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with ‘Cleaning Services’ in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the “Restriction on Number on Lots Awarded” section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5.
The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 1 Benbecula was between GBP 16,000 and GBP 30,000 (excluding VAT).
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
CPV: Accommodation, building and window cleaning services · Cleaning and sanitation services · Cleaning services · Office, school and office equipment cleaning services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1The supplier is required to provide a high-quality service in relation to the delivery…AwardedRenewalPublished value£45,000
The supplier is required to provide a high-quality service in relation to the delivery of all aspects within the Scope of Requirements, and the relevant appendices, summarised as follows:
-Cleaning of office accommodation
-Cleaning of kitchen and canteen areas
-Cleaning of washrooms and toilets
-Sanitary provision
-Window cleaning (internal and external)
-L8 (legionella) control programme
-Fire safety compliance tasks
-Performance management Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Management & Delivery Methodology: 30%
- Management & Delivery Team: 15%
- price: 30%
- Sustainability: 15%
Published award criteria (5)
- Payment of the Real Living Wage: Pass/Fail
- Management & Delivery Methodology: 30%
- Management & Delivery Team: 15%
- Sustainability: 15%
- Price: 30%
- Suitability
4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for all personnel used to deliver this contract (including cleaning operatives, supervisors and contract managers) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet).
- Condition of participationno text publishedMinimum: 4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, the types and levels of insurance indicated below: Employer’s (Compulsory) Liability Insurance = GBP5M for each and every claim. See h…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 90 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
- First published
- 8 Apr 2022, 09:41 BST
- Last source update
- 25 Aug 2022, 13:57 BST
- Award evaluation window
- 25 May 2022 – …
- Authority reference
FTS15 Lot 1- FTS notice number
2022/S 000-023788- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032b7eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators (KPIs) and Service Levels will be developed and agreed between HIE and the contractor to ensure that the management and delivery of services is to agreed performance levels and will be monitored and measured by a variety of reports, surveys and audit systems. KPIs will be based on the service objectives. Appendix 2 details the required frequencies.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: The total value of the services over the maximum 3 years is 43,851 GBP (excluding VAT). This is the figure that has been used in II.1.7 & V.2.4. (SC Ref:699433)
How it was run
Official notice- Submission deadline
- 25 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 25 May 2022, 12:00 BST
Timeline
25 May 2022 → 25 Aug 2022 · 3 dates- Submission deadline25 May 2022, 12:00 BST
- Bids opened25 May 2022, 12:00 BST
- Notice published25 Aug 2022, 13:57 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Aug 2022, 13:57 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KSCS Stornoway LTD (CleanSquad)SME | £43,851 † | — | Awarded |
Contracts
Contract 023788-2022-FTS 015 - Lot 1-1 · KSCS Stornoway LTD (CleanSquad)SME
- Signed
- 20 Jul 2022
- Value
- £43,851
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- KSCS Stornoway LTD (CleanSquad)Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.