Official UK procurement notice
Cleaning Services Contract for The Coopers' and Coborn School
Authority: THE COOPERS' COMPANY AND COBORN SCHOOL (Education)·On behalf of: ACE Advice Limited
What is being bought
Published requirement descriptionThis school is seeking to appoint a cleaning contractor to deliver a high quality cleaning service to the school.
- How the procedure runs: The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: • Selection Stage and Shortlisting • Invitation to Tender (ITT) and Shortlisting for Presentation • Presentation of Proposal to the Authority • Reference Checking The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with at least the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process. Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,285,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Commerical: 30%
Published award criteria (2)
- Quality: Quality will be assessed through a combination of the written response, presentation, and references provided by bidders. Moderation will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.
- Commerical
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Jun 2026, 12:11 BST
- Last source update
- 17 Sept 2026, 12:49 BST
- Award evaluation window
- Submission end – 21 Sept 2026
- FTS notice number
2026/S 000-055641- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b3ecFind a Tender
- How it runs
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
- Selection Stage and Shortlisting
- Invitation to Tender (ITT) and Shortlisting for Presentation
- Presentation of Proposal to the Authority
- Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with at least the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
How it was run
Official notice- Requests to participate (first stage)
- 24 Jun 2026, 12:00 BST
- Submission deadline
- 24 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Documents are to be submitted via the Bidiful Portal
Timeline
12 Jun 2026 → 1 Nov 2026 · 6 dates- Tender notice published132 days ago12 Jun 2026, 12:11 BST
- Submission deadline120 days ago24 Jun 2026, 12:00 BST
- Assessment summaries sent37 days ago16 Sept 2026, 00:00 BST
- Latest notice published35 days ago17 Sept 2026, 12:49 BST
- Award decision expected by31 days ago21 Sept 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 9 days1 Nov 2026
Notice history
4 events · 2 releases on Find a Tender · since 12 Jun 2026- Tender notice published12 Jun 2026, 12:11 BSTUK4
- Contract award notice published17 Sept 2026, 12:49 BSTUK6
- Status changed to complete17 Sept 2026, 12:49 BST
- Contract signature expected19 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| D Brice & Company Limited T/as D B ServicesCleaning Services1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: 2 x 12 month extensions, if agreed in writing by all parties | £1,536,000 inc. VAT | 16 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- ACE Advice LimitedBeneficiary authority
- ACE ADVICE LTDProcess contact pointProcuring entityProcurement Support
Bidders & participating suppliers
1 commercial party on the notice- D Brice & Company Limited T/as D B ServicesAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents may be obtained by emailing: [email protected] They will be issued via the Bidiful portal https://bidiful-teamportal.app/p/aceadvice
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender