Official UK procurement notice
Cleaning Service for the Civic Centre and other Corporate Properties
Authority: London Borough of Hillingdon (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe London Borough of Hillingdon (Hillingdon) is seeking a suitably experienced Contractor to provide a comprehensive, efficient, and cost effective cleaning service to the Civic Centre (approx 27,272m2) and circa 70 additional buildings, complexes and other facilities located across the Borough including but not limited to libraries, office blocks, cemeteries, day centres, residential homes and other facilities open to the general public.
The service will comprise of but is not limited to the following:
- Internal cleaning (including scheduled, reactive & periodic)
- Window cleaning
- Porter / Caretaker services
- Recurrence: 3 - 5 years
CPV: Accommodation cleaning services · Building-cleaning services · Office cleaning services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #13 The London Borough of Hillingdon (Hillingdon) is seeking a suitably experienced…AwardedRenewalPublished value£9,000,000
3 The London Borough of Hillingdon (Hillingdon) is seeking a suitably experienced Contractor to provide a comprehensive, efficient, and cost effective cleaning service to the Civic Centre (approx 27,272m2) and circa 70 additional buildings, complexes and other facilities located across the Borough including but not limited to libraries, office blocks, cemeteries, day centres, residential homes and other facilities open to the general public.
The service will comprise of but is not limited to the following:
- Internal cleaning (including scheduled, reactive & periodic)
- Window cleaning
- Porter / Caretaker services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- price: 50
- Quality: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 - 5 years
- First published
- 11 Jul 2023, 12:06 BST
- Last source update
- 3 May 2024, 15:07 BST
- FTS notice number
2024/S 000-014382- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e091Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.
How it was run
Official noticeTender documents are also served through a separate tool: http://www.capitalesourcing.com ↗
- Submission deadline
- 10 Aug 2023, 13:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
10 Aug 2023 → 3 May 2024 · 3 dates- Submission deadline10 Aug 2023, 13:00 BST
- Invitations to tender expected25 Aug 2023, 00:00 BST
- Notice published3 May 2024, 15:07 BST
Notice history
3 events · 3 releases on Find a Tender · since 13 Jul 2023- Buyer details updated13 Jul 2023, 16:56 BST
- Status changed to complete3 May 2024, 15:07 BST
- Buyer details updated3 May 2024, 15:07 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextShort description · II.1.4 | The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance. | The Council intends to award a contract for these services for a period of up to FOUR (4) years with an option to extend for up to a further TWO (2) plus ONE (1) years subject to agreement and satisfactory performance | |
| — | TextEstimated total value · II.1.5 | 9000000.00 | 9100000.00 | |
| — | TextDescription of the procurement · II.2.4 | The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance. | The Council intends to award a contract for these services for a period of up to FOUR (4) years with an option to extend for up to a further TWO (2) plus ONE (1) years subject to agreement and satisfactory performance | |
| — | TextEstimated value · II.2.6 | 9000000.00 | 9100000.00 | |
| — | TextDuration in months · II.2.7 | 60 | 84 | |
| — | TextDescription of renewals · II.2.7 | The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance. | The Council intends to award a contract for these services for a period of up to FOUR (4) years with an option to extend for up to a further TWO (2) plus ONE (1) years subject to agreement and satisfactory performance | |
| — | TextDescription of options · II.2.11 | The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance. | The Council intends to award a contract for these services for a period of up to FOUR (4) years with an option to extend for up to a further TWO (2) plus ONE (1) years subject to agreement and satisfactory performance | |
| — | TextEstimated timing for further notices to be published · VI.1 | 3 - 5 years | 4 - 7 years |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Solo Service Group LimitedCleaning Service for the Civic Centre and other Hillingdon Properties 2024 | £9,500,000 † | — | Awarded |
Contracts
Cleaning Service for the Civic Centre and other Hillingdon Properties 2024 · Solo Service Group Limited
- Signed
- 1 Feb 2024
- Value
- £9,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- SOLO SERVICES GROUP LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria