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Published 9 Jun 2021, 12:54 BST

Official UK procurement notice

Cleaning Equipment and Consumables

Official notice

Authority: Procurement and Logistics Service·Consortium: 18 public authorities

9 lotsGoodsOpen procedureSME suitableMax 9 lots to bid
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Northern Ireland (UKN)
Published estimate£10,581,224total for 9 lots
Submissions closed 9 Jul 2021awarded 12 Oct 2021
Awarded to Galgorm Hygiene +3 more9 awards

What is being bought9 lots · detail below

Published requirement description

Cleaning Equipment and Consumables

CPV: Accessories for vacuum cleaners · Brooms and brushes and other articles for household cleaning · Cleaning cloths · Cleaning products · Floor-maintenance machines · Vacuum cleaners

Lots and requirements (9)Procurement structure

9 lots · all with a published value (£10,581,224 together) · a supplier may bid for at most 9 of them · same evaluation weights on every lot
Lot #1Burnishing PadsAwardedRenewalPublished value£191,295

The Supply of Cleaning Equipment and Consumables - Lot 1 Burnishing Pads.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACT · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTSVariant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #2Mopping SystemsAwardedRenewalPublished value£2,620,993

The Supply of Cleaning Equipment and Consumable - Lot 2 Mopping Systems.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACT · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #3Cotton Glove LinersAwardedRenewalPublished value£154,255

The Supply of Cleaning Equipment and Consumables - Lot 3 Cotton Glove Liners.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #4Latex Free Household GlovesAwardedRenewalPublished value£553,876

The Supply of Cleaning Equipment and Consumables - Lot 4 Latex Free Household Gloves.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #5Toilet BrushesAwardedRenewalPublished value£570,648

The Supply of Cleaning Equipment and Consumable - Lot 5 Toilet Brushes.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713400 Floor-maintenance machines39713430 Vacuum cleaners39830000 Cleaning products
Lot #6Flooring ProductsAwardedRenewalPublished value£283,094

The Supply of Cleaning Equipment and Consumables - Lot 6 Flooring Products.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #7Cloths and Scouring PadsAwardedRenewalPublished value£6,158,957

The Supply of Cleaning Equipment and Consumables - Lot 7 Cloths and Scouring Pads.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #8Mobile Cleaning TrolleyAwardedRenewalPublished value£14,280

The Supply of Cleaning Equipment and Consumable - Lot 8 Mobile Cleaning Trolley.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products
Lot #9Vacuum Cleaner BagsAwardedRenewalPublished value£33,825

The Supply of Cleaning Equipment and Consumables - Lot 9 Vacuum Cleaning Bags.

Delivery: Northern Ireland
Extensions: PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS · PERIOD OR PERIODS TOGETHER TOTALLING NO MORE THAN 24 MONTHS AS DESCRIBED IN CLAUSE 2.2 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES AND, OR B) FURTHER PERIOD(S) OF UP TO A MAXIMUM OF 18 MONTHS IN THE CIRCUMSTANCES DESCRIBED IN CLAUSE 2.3 OF THE SS17BC COMMERCIAL CONDITIONS OF CONTRACT FOR SUPPLIES CONTRACTS)Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning39525800 Cleaning cloths39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39830000 Cleaning products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Price: 100%
Published award criteria (2)
  • Pass/Fail: 0
  • Price: 100
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
9 Jun 2021, 12:54 BST
Last source update
29 Oct 2021, 10:14 BST
Award evaluation window
9 Jul 2021 – …
Authority reference
3095502
FTS notice number
2021/S 000-027159
Classification (CPV)
Accessories for vacuum cleanersBrooms and brushes and other articles for household cleaningCleaning clothsCleaning productsFloor-maintenance machinesVacuum cleaners
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02b9ec Find a Tender

Publisher note: The value stated in II.1.7) is the lowest value in the following range GBP 11,740,492 - GBP 17,610,738 which has been calculated to include all extension options and accounts for a potential increase in demand by 50 percent. It is not a guarantee of uptake or minimum demand. Note this contract is not a joint contract as stated in Section I.2, it is a central purchasing body contract operated by BSO PaLS on behalf of the participants listed in Section 1.1. (MT Ref:224334)

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Submission deadline
9 Jul 2021, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
9 Jul 2021, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

9 Jul 2021 → 9 Jul 2022 · 4 dates
  1. Submission deadline
    9 Jul 2021, 15:00 BST
  2. Bids opened
    9 Jul 2021, 15:30 BST
  3. Notice published
    29 Oct 2021, 10:14 BST
  4. Bids must remain valid until
    9 Jul 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Oct 2021, 10:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 9
Awarded value £11,740,4959 contracts exc. VAT
Bids received 108108 from SMEs
Contracts signed 9latest 12 Oct 2021
Awarded toValueDateStatus
Lot 1 · Burnishing Pads1 award
Galgorm HygieneSME£188,957 †—Awarded
Lot 2 · Mopping Systems1 award
Interclean Hygiene & Cleaning Supplies LimitedSME£2,607,208 †—Awarded
Lot 3 · Cotton Glove Liners1 award
BUNZL MCLAUGHLINSME£215,668 †—Awarded
Lot 4 · Latex Free Household Gloves1 award
BUNZL MCLAUGHLINSME£812,017 †—Awarded
Lot 5 · Toilet Brushes1 award
BUNZL MCLAUGHLINSME£571,442 †—Awarded
Lot 6 · Flooring Products1 award
Galgorm HygieneSME£282,516 †—Awarded
Lot 7 · Cloths and Scouring Pads1 award
BUNZL MCLAUGHLINSME£7,010,468 †—Awarded
Lot 8 · Mobile Cleaning Trolley1 award
Galgorm HygieneSME£13,425 †—Awarded
Lot 9 · Vacuum Cleaner Bags1 award
INDUSTRIAL FLOORCARE MACHINES LTDSME£38,794 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Burnishing Pads12bids · 12 electronic · 12 from abroad12——
2 · Mopping Systems12bids · 0 electronic · 12 from abroad12——
3 · Cotton Glove Liners12bids · 12 electronic · 12 from abroad12——
4 · Latex Free Household Gloves12bids · 12 electronic · 12 from abroad12——
5 · Toilet Brushes12bids · 12 electronic · 12 from abroad12——
6 · Flooring Products12bids · 12 electronic · 12 from abroad12——
7 · Cloths and Scouring Pads12bids · 12 electronic · 12 from abroad12——
8 · Mobile Cleaning Trolley12bids · 12 electronic · 12 from abroad12——
9 · Vacuum Cleaner Bags12bids · 12 electronic · 12 from abroad12——

Contracting authority & participating public bodies

17 public bodies on the notice

Procurement and Logistics Service

Contracting authorityRegional or local authorityHealth 77 Boucher Crescent, Belfast, UK, BT12 6HUContact name, email Published organisation website ↗

Consortium members and other public bodies

  • Belfast Health and Social Care TrustContracting authority Belfast, Northern IrelandContact email
  • Business Services OrganisationContracting authority Belfast, Northern IrelandContact email
  • NI Ambulance Service TrustContracting authority Belfast, Northern IrelandContact email
  • NI Blood Transfusion ServiceContracting authority Belfast, Northern IrelandContact email
  • NI Fire and Rescue ServicesContracting authority Lisburn, Northern IrelandContact email
  • NI Guardian Ad Litem AgencyContracting authority Belfast, Northern IrelandContact email
  • NI Medical and Dental Training AgencyContracting authority Belfast, Northern IrelandContact email
  • NI Patient Client CouncilContracting authority Belfast, Northern IrelandContact email
  • NI Practice and Education Council for Nursing and MidwiferyContracting authority Belfast, Northern IrelandContact email
  • NI Regulation and Quality Improvement AuthorityContracting authority Belfast, Northern IrelandContact email
  • NI Social Care CouncilContracting authority Belfast, Northern IrelandContact email
  • Northern Health and Social Care TrustContracting authority Antrim, Northern IrelandContact email
  • Regional Health and Social Care BoardContracting authority Belfast, Northern IrelandContact email
  • South Eastern Health and Social Care TrustContracting authority Belfast, UKContact email
  • Southern Health and Social Care TrustContracting authority Portadown, Northern IrelandContact email
  • Western Health and Social Care TrustContracting authority Londonderry, Northern IrelandContact email

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria