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Published 13 Dec 2021, 16:15 GMT

Official UK procurement notice

Cleaning and Grounds Maintenance Services

Official notice

Authority: The Pioneer Housing and Community Group Limited (Public body)

2 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Business Services & Consultancy (79)Cleaning & Environmental Services (90) Delivery: West Midlands (UKG31)
Published estimate£1,350,000total for 2 lots
Submissions closed 28 Jan 2022awarded 1 Nov 2022
Awarded to M&BG Ltd, Greenfingers Landscapes2 awards

What is being bought2 lots · detail below

Published requirement description

The scope of the Contract is the provision of Cleaning and Grounds Maintenance Services at Pioneer Group owned and managed properties. The Contract is divided into 2 Lots: Lot 1 Cleaning Services: To respond to this opportunity, please click here:www.delta-esourcing.com/tenders/UK-Birmingha… ↗ Lot 2 Grounds Maintenance Services : To respond to this opportunity, please click here: www.delta-esourcing.com/respond/9U7XX4N9KP ↗ Bidders may bid for one Lot or both Lots It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.

  • Recurrence: Subject to options to extend being granted, 5 years from contract award

CPV: Accommodation, building and window cleaning services · Facilities management services · Grounds maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,350,000 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Cleaning ServicesAwardedRenewalPublished value£750,000

The scope of the proposed Contract is the provision of Cleaning Services at Pioneer Group owned and managed Office Locations, Sheltered Schemes, Low Rise properties and High Rise properties. The Services include:

  • Internal communal floor cleaning
  • Internal communal wall and ceiling cleaning
  • Internal communal door and door frame cleaning
  • Internal cupboard and enclosure cleaning
  • Internal woodwork and ironmongery cleaning
  • Internal window cleaning to communal areas
  • Internal stair cleaning
  • External door cleaning
  • External/enclosed bin storage areas
  • External store cleaning
  • External scheme cleaning
  • External window cleaning to communal areas
  • Non-routine cleaning. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/E375KM7938 ↗
Delivery: West Midlands · Birmingham
Extensions: It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years. · Subject to options to extend being granted, 5 years from contract awardVariant bids: not allowed
90911000 Accommodation, building and window cleaning services
Lot #2Grounds Maintenance ServicesAwardedRenewalPublished value£600,000

The scope of the proposed Contract is the provision of Grounds Maintenance Services at Pioneer Group owned and managed Office Locations, Sheltered Schemes, Low Rise properties and High Rise properties. The Services include:

  • Grass cutting
  • Hedge cutting
  • Flowerbed, border and shrub management
  • Wall plant/climber and rambler management
  • Weed spraying and control
  • Tree works
  • Bulk rubbish removal
Delivery: West Midlands · Birmingham
Extensions: It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years. · Subject to options to extend being granted, 5 years from contract awardVariant bids: not allowed
77314000 Grounds maintenance services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 45%Price: 40%Social value: 10%Environmental: 5%
Published sub-criteria (7)
  • Services delivery: 15%
  • Contract management: 10%
  • Customer care: 10%
  • Health and safety: 10%
  • Pricing: 40%
  • Social value: 10%
  • Sustainability and environmental: 5%
Published award criteria (7)
  • Services delivery: 15
  • Contract management: 10
  • Customer care: 10
  • Social value: 10
  • Sustainability and environmental: 5
  • Health and safety: 10
  • Pricing: 40
Lot distribution rule: Bidders may bid for one Lot or both Lots
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Subject to options to extend being granted, 5 years from contract award
First published
13 Dec 2021, 16:15 GMT
Last source update
10 Feb 2023, 10:05 GMT
Award evaluation window
28 Jan 2022 – …
Authority reference
T074/2021
FTS notice number
2023/S 000-004126
Classification (CPV)
Accommodation, building and window cleaning servicesFacilities management servicesGrounds maintenance services
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-030089 Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This tender opportunity is being managed on behalf of the Pioneer Group by Clarity Procurement Solutions Limited. To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=758801035" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=758801035</a> GO Reference: GO-2023210-PRO-22101400

How it was run

Official notice
Submission deadline
28 Jan 2022, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
28 Jan 2022, 12:00 GMT

Timeline

28 Jan 2022 → 10 Feb 2023 · 3 dates
  1. Submission deadline
    28 Jan 2022, 12:00 GMT
  2. Bids opened
    28 Jan 2022, 12:00 GMT
  3. Notice published
    10 Feb 2023, 10:05 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Feb 2023, 10:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £712,7852 contracts exc. VAT
Bids received 13
Contracts signed 2latest 1 Nov 2022
Awarded toValueDateStatus
Lot 1 · Cleaning Services1 award
M&BG LtdSME£429,231 †—Awarded
Lot 2 · Grounds Maintenance Services1 award
Greenfingers LandscapesSME£283,554 †—Awarded

Contracts

  • Grounds Maintenance Services · Greenfingers LandscapesSME

    Signed
    1 Nov 2022
    Value
    £283,554
    Status
    active

  • Cleaning Services · M&BG LtdSME

    Signed
    15 Aug 2022
    Value
    £429,231
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cleaning Services8bids———
2 · Grounds Maintenance Services5bids———

Contracting authority & participating public bodies

The Pioneer Housing and Community Group Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities United Kingdom 11 High Street, Castle Vale, Birmingham, West Midlands, B35 7PRContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point London
  • The High Court of England and WalesReview body London

Bidders & participating suppliers

2 commercial parties on the notice
  • Greenfingers LandscapesAwarded supplierN/A Kennet Suite, Earl Business Centre, Dowry Street, Oldham, North West, OL28 2PF
  • M&BG LtdAwarded supplierN/A Azzuri House, Walsall Road, Aldridge, Walsall, West Midlands, WS9 0RB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria