Official UK procurement notice
CLAIRE WALES TEXTILES & MEDIA MATERIALS REUSE & RECYCLING 2026 FRAMEWORK AGREEMENT (MTCBC/CLAIRE/TMR03)
Authority: Merthyr Tydfil County Borough Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionMerthyr Tydfil County Borough Council is acting as Lead Authority (Contracting Authority) on this collaborative procurement on behalf of the CLAIRE (Wales) group of Councils and is awarding the tender for the collection of textile and media materials from Household Waste Recycling Centres (HWRC), Bring sites and kerbside for reuse and recycling. This award will put in place a Framework Agreement where participating CLAIRE (Wales) members will be able to create and award individual Call-Off Contracts with the successful tenderer for the Services described in the Specification.
- No preliminary market engagement: The market is small and known
CPV: Refuse recycling services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 4 suppliers · 1 bids received (0.3 per place) · 1 appointed
- Framework period
- 3 yrs · up to 4 yrs from 1 Sept 2026
- Buyer regions
- UKL12, UKL13, UKL14, UKL15, UKL16, UKL17, UKL18, UKL21, UKL22, UKL23, UKL24
Who may buy through it
- Blaenau Gwent County Borough Council
- Bridgend County Borough Council
- Cardiff City Council
- Caerphilly County Borough Council
- Carmarthenshire County Council
- Ceredigion County Council
- Merthyr Tydfil County Borough Council
- Monmouthshire County Council
- Newport City Council
- Pembrokeshire County Council
- Powys County Council
- Rhondda Cynon Taf County Borough Council
- Swansea Council
- Torfaen County Borough Council
- Vale of Glamorgan Council
In addition, the Framework Agreement will allow for any of the following Councils to utilise the contract, should they become a member of CLAIRE Wales Group during the contract term:
- Conwy County Borough Council
- Denbighshire County Council
- Flintshire County Council
- Gwynedd County Council
Published description of the framework
The framework shall be a fixed price until the first price review date. WRAP Materials Pricing Report will be used in the formula during price reviews. Further details are included in the tender documents.
Contracts will be put in place via the Call-Off process stated in the tender documents and on an individual participating authority basis.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · a supplier may bid for at most 4 and win at most 4 of them · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £1,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Textile materials from household waste recycling centres (HWRCs) and bring sitesAwardedRenewalceiling above
Textile materials from household waste recycling centres (HWRCs) and bring sites as detailed in the tender documents.
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
Lot #2Media materials from HWRCs and bring sitesAwardedRenewalPublished value£200,000
Media materials from HWRCs and bring sites as detailed in the tender documents
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
Lot #3Textile materials from kerbside collectionsAwardedRenewalPublished value£200,000
Textile materials from kerbside collections as detailed in the tender documents
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
Lot #4Textile materials from HWRCs and bring sites AND Textile materials from kerbside collectionsAwardedRenewalceiling above
Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections as detailed in the tender documents
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
Lot #5Duvets and Pillows from HWRCs and bring sitesAwardedRenewalPublished value£280,000
Duvets and Pillows from HWRCs and bring sites as detailed in the tender documents
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: As detailed in the tender documents
- Price: As detailed in the tender documents
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “CLAIRE WALES TEXTILES & MEDIA MATERIALS REUSE & RECYCLING 2026…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- 1. Blaenau Gwent County Borough Council 2. Bridgend County Borough Council 3. Cardiff City Council 4. Caerphilly County Borough Council 5. Carmarthenshire County Council 6. Ceredigion County Council 7. Merthyr Tydfil County Borough Council 8. Monmouthshire County Council 9. Newport City Council 10. Pembrokeshire County Council 11. Powys County Council 12. Rhondda Cynon Taf County Borough Council 13. Swansea Council 14. Torfaen County Borough Council 15. Vale of Glamorgan Council In addition, the Framework Agreement will allow for any of the following Councils to utilise the contract, should they become a member of CLAIRE Wales Group during the contract term: 16. Conwy County Borough Council 17. Denbighshire County Council 18. Flintshire County Council 19. Gwynedd County Council
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 May 2026, 17:44 BST
- Last source update
- 16 Jul 2026, 09:02 BST
- Award evaluation window
- Submission end – 15 Jul 2026
- Authority reference
ecm_156303- FTS notice number
2026/S 000-040742- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0690b7Find a Tender
How it was run
Official notice- Appointment period ends
- 5 Jun 2026, 12:00 BST
- Clarification deadline
- 21 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 May 2026 → 1 Sept 2026 · 8 dates- Tender notice published177 days ago1 May 2026, 17:44 BST
- Clarification questions by157 days ago21 May 2026, 17:00 BST
- Admission / appointment period ends142 days ago · period end, not a bid countdown5 Jun 2026, 12:00 BST
- Assessment summaries sent103 days ago15 Jul 2026, 00:00 BST
- Award decision expected by102 days ago15 Jul 2026, 23:59 BST
- Latest notice published101 days ago16 Jul 2026, 09:02 BST
- Standstill ends90 days ago27 Jul 2026, 23:59 BST
- Contract starts55 days ago1 Sept 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 1 May 2026- Tender notice published1 May 2026, 17:44 BSTUK4
- Contract award notice published16 Jul 2026, 09:02 BSTUK6
- Status changed to complete16 Jul 2026, 09:02 BST
- Contract signature expected28 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Textile materials from household waste recycling centres (HWRCs) and bring sites1 award | |||
| Roberts Recycling LtdSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2030Extensions: Optional 12 month extension subject to performance | £1,915,000 | 15 Jul 2026standstill to 27 Jul 2026 | Standstill |
| Lot 2 · Media materials from HWRCs and bring sites1 award | |||
| supplier not published | — | 15 Jul 2026 | Awarded |
| Lot 3 · Textile materials from kerbside collections1 award | |||
| supplier not published | — | 15 Jul 2026 | Awarded |
| Lot 4 · Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections1 award | |||
| supplier not published | — | 15 Jul 2026 | Awarded |
| Lot 5 · Duvets and Pillows from HWRCs and bring sites1 award | |||
| supplier not published | — | 15 Jul 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Textile materials from household waste recycling centres (HWRCs) and bring sites | 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Roberts Recycling LtdFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender