CLAIRE WALES TEXTILES & MEDIA MATERIALS REUSE & RECYCLING 2026 FRAMEWORK AGREEMENT (MTCBC/CLAIRE/TMR02)

Authority: Merthyr Tydfil County Borough Council (Local council)

Framework agreement5 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 4 lots to bidMax 4 lots per supplier

Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL12)

Framework ceiling (notional)£1,400,000total for 5 lots · framework ceiling, not attributable revenue

Submissions closed 15 Dec 2025

Lots 5max 4 won per supplier · max 4 to bid

Framework period 3 yrsends 5 Mar 2029 · up to 5 Mar 2030 with extensions · starts 6 Mar 2026

What is being bought5 lots · detail below

Published requirement description

Merthyr Tydfil County Borough Council is acting as Lead Authority (Contracting Authority) on this collaborative procurement on behalf of the CLAIRE (Wales) group of Councils and is seeking tenders for the collection of textile and media materials from Household Waste Recycling Centres (HWRC), Bring sites and kerbside for reuse and recycling.

The tender will seek to put in place a Framework Agreement where participating CLAIRE (Wales) members will be able to create and award individual Call-Off Contracts with successful tenderer(s) for the Services described in the Specification.

This will be an income arrangement whereby the successful tenderer(s) will pay tonnage rates based on the indexes stated in the tender documents for materials collected.

The material types and collection methods have been divided into 5 Lots and further details concerning Lotting can be found in the tender documents.

There will be one tenderer awarded per Lot.

The successful tenderer in each Lot will cater for all CLAIRE (Wales) members requirements.

To draw the tenderers attention at the earliest opportunity, the incumbent contractor has indicated TUPE will apply. TUPE information will be provided to tenderers during the tender process.

No preliminary market engagement: A soft market test was conducted. it is a limited market with all key suppliers known to the project team.

CPV: Refuse recycling services

How this framework works

From the published notice

Type: Open framework
Call-offs: call-offs are awarded directly to appointed suppliers, without further competition
Places: up to 5 suppliers
Framework period: 3 yrs · up to 4 yrs from 6 Mar 2026
Buyer regions: UKL1, UKL2

Who may buy through it

Blaenau Gwent County Borough Council
Bridgend County Borough Council
Cardiff City Council
Caerphilly County Borough Council
Carmarthenshire County Council
Ceredigion County Council
Merthyr Tydfil County Borough Council
Monmouthshire County Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
Swansea Council
Torfaen County Borough Council
Vale of Glamorgan Council

In addition, the Framework Agreement will allow for any of the following Councils to utilise the contract, should they become a member of CLAIRE Wales Group during the contract term:

Conwy County Borough Council
Denbighshire County Council
Flintshire County Council
Gwynedd County Council

Published description of the framework

The framework shall be a fixed price until the first price review date. WRAP Materials Pricing Report will be used in the formula during price reviews. Further details are included in the tender documents.

Contracts will be put in place via the Call-Off process stated in the tender documents and on an individual participating authority basis.

Lots and requirements (5)Procurement structure

5 lots · all with a published value · a supplier may bid for at most 4 and win at most 4 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £1,400,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Textile materials from household waste recycling centres (HWRCs) and bring sitesAwardedRenewal 3 yrsSMEVCSEceiling above

Textile materials from household waste recycling centres (HWRCs) and bring sites as detailed in the tender documents.

Contract period: 6 Mar 2026 – 5 Mar 2029 (3 yrs) · up to 5 Mar 2030 with extensions