Official UK procurement notice
Civil Parking enforcement and PCN software Procurement
Authority: Oxfordshire County Council (Local council)·Consortium: 2 public authorities
What is being bought9 lots · detail below
Published requirement descriptionOxfordshire County Council & Reading Brough Council are looking to procure a new Civil Enforcement and Parking Charging Notices (PCN) commencing its operational services in November 2026, following a period of mobilisation.
The contract will be for a initial 5 year period with the option to extend for a up to a maximum of 2 years:
Both Councils are seeking a Contractor(s) that share its values and will support both Councils's Civil Enforcement Operations and include:
- Enforcement of Parking restrictions, including off-street parking
- Bus Lane Enforcement processing
- Moving Traffic Enforcement (including Road User Charging schemes) processing
- Permit management, including customer interface and back-office processing
- PCN Notice Processing from serving PCNs to Enforcement Agent warrant issue (whole life cycle of a PCN)
- DVLA, TEC and TPT interfaces
- Interfaces with other third parties such as ANPR cameras systems and authority payment systems to allow telephone and online payments.
- Document management including stationary controls and print fulfilment
- Document storage until the retention period
- Handheld and printer provision
- Payment processing for PCNs and Permits (online and telephone payments although this may be provided through the necessary link to Council payment provisions)
- Mailroom and scanning processing including dealing with incoming mail and payments (cheques, postal orders)
- Optional administration processing for correspondence relating to PCNs and permit processing by telephone and process online applications.
- Interface with the Council's ITC and contractors where required.
- Reports for effective management of enforcement and processing of PCNs and permits
- Oxfordshire currently enforces the District Council car park of Cherwell District Council. During the life of the contract additional car parks for Park and Ride or those currently operated by the District/City Council may be added.
The Services do not include Enforcement Agent services, procurement of Pay and Display machines.
Please be aware that there will be a joint procurement between Oxfordshire County Council and Reading Borough Council, but there will be 2 separate contracts
- How the procedure runs: Competitive Flexible procedure description Stage 1 - Invitation to Participate. Interested bidders must complete and submit the Procurement Specific Questionnaire (PSQ) and response to the relevant Lot they intend on bidding on. The Authorities will undertake pass/fail checks on mandatory and discretionary exclusion grounds, financial and legal capacity assessment, and evaluation of technical and professional ability as set out in the procurement documents. Scored criteria will also be applied at this stage. The highest scoring compliant Tenderers (as outlined in the procurement documents) will be shortlisted to progress to Stage 2. The intention of this stage is to limit the number of suppliers to the Invitation to Tender Stage (Stage 2). In accordance with s24 of the Procurement Act 2023 the Council reserves the right to refine the criteria on this procurement in the following manner: • adding sub-criteria to those set out in the tender notice/associated tender documents if they directly relate to the relevant existing main criteria; • adding more detail to existing main criteria set out in this Tender notice/associated Tender documents; • adding more detail to existing sub-criteria set out in the Tender notice/associated Tender documents; • changing weightings within a pre-existing range that was set out in the tender notice/associated tender documents. Stage 2 - Invitation to Tender (initial stage) Stage 2 will commence with a letter being issued via Proactis (South East Business Portal) inviting those suppliers who have been shortlisted to tender and will be invited to a Bidders Day, due the week commencing 21st May 2026 (subject to change) Following the bidders day shortlisted tenderers will be invited to submit an initial tender response. This stage will include further detailed quality and pricing evaluation. For Lots including PCN and Permit Software (Lots 2 and 3), Tenderers will be required to participate in a structured demonstration of their solution. The Authorities reserve the right to award the contract at this stage based on initial tenders, without entering into further dialogue. Stage 3 - Dialogue Where used, this stage will allow the Authorities to clarify and refine aspects of the proposed solutions with the top ranked Tenderers from Stage 2 Dialogue will be limited to matters that do not change the fundamental nature of the procurement. Any clarifications or amendments arising from dialogue will be issued consistently to all participating Tenderers. Should the Council wish to exercise the option of dialogue phase, a letter issued via Proactis (South East Business Portal), this will describe how the dialogue will be conducted, including the location/date of and relevant meetings. Only the top two tenders from Stage 2 will be progressed to this stage. Should this be used this stage will allow the Authorities to clarify and refine aspects of the proposed solutions with the two bidders identified Stage 4 - Invitation to submit final tenders Stage 4 will commence with a issuing of a letter to the two bidders identified in Stage 3 at Dialogue stage to submit their final tenders. Final tenders will be required to be submitted in accordance with the timetable and the relevant instructions included in the procurement documentation. Final tenders will be evaluated on Quality and Price to determine the Most Advantageous Tender. A final due diligence and financial capacity check will be completed before the Authorities issue an intention to award and conclude the standstill period. In accordance with s24 of the Procurement Act 2023 the Council reserves the right to refine the criteria on this procurement in the following manner: • adding sub-criteria to those set out in the tender notice/associated tender documents if they directly relate to the relevant existing main criteria; • adding more detail to existing main criteria set out in this Tender notice/associated Tender documents; • adding more detail to existing sub-criteria set out in the Tender notice/associated Tender documents; • changing weightings within a pre-existing range that was set out in the tender notice/associated tender documents.
- No preliminary market engagement: The Market Engagement has been undertaken
CPV: Industry specific software package · Parking enforcement services · Postal services
Lots and requirements (9)Procurement structure
9 lots · all with a published value (£170,000,000 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lotLot #11a OCC Civil Enforcement Compliance ManagementRenewalPublished value£18,888,888
Provision of a full on-street and off-street parking civil enforcement activities to include:
- The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC on-street and off-street parking enforcement activities (currently off street car parks are 4 Park and Rides and Off Street car parks within the Cherwell District. The Council may expand off street car park enforcement in other OCC or district car parks during the time of the contract.).
- Implementing and day to day monitoring of parking bay suspensions
- The supply of PCNs and PCN envelopes for OCC
- First line maintenance of OCC's and Cherwell District Council Pay & Display machines including supplying the P&D ticket rolls.
The actual values for this lot are:
without VAT £80,000,000
With VAT £ 96,000.000
Lot #21b Reading Borough Council - Compliance ManagementRenewalPublished value£18,888,888
Lot 1b - Reading Borough Council - Compliance Management
Provision of a full on-street and off-street parking civil enforcement activities to include:
- The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of RBC on-street and off-street parking enforcement activities.
- Implementing and day to day monitoring of parking bay suspensions
- The supply of PCNs and PCN envelopes for RBC.
- Maintenance of RBC's Pay & Display machines including supplying the P&D ticket rolls. This will also include managing the supply and installation of new P&D machines.
- At RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities.
The actual values for this lot are:
without VAT £40,000,000
With VAT £ 48,000.000
Lot #31c Combined bid for both Oxfordshire County Council & Reading Borough Council - Compliance ManagementRenewalPublished value£18,888,888
Lot 1c - Oxfordshire County Council & Reading Borough Council - Compliance Management only
Provision of a full on-street and off-street parking civil enforcement activities to include:
- The provision civil enforcement officers, including uniforms, training and associated equipment, to deliver civil enforcement services for all of OCC & RBC on-street and off-street parking enforcement activities.
- Implementing and day to day monitoring of parking bay suspensions
- The supply of PCNs and PCN envelopes for OCC and RBC.
- Maintenance of OCC and RBC's Pay & Display machines including supplying the P&D ticket rolls. For Reading this will also including managing the supply and installation of new P&D machines.
- At OCC and RBC discretion, undertaking the administration of the processing of PCNs and some permit management activities.
The actual values for this lot are:
without VAT £119999999
With VAT £ 144000000
Lot #42a Oxfordshire County Council PCN and Permit SoftwareRenewalPublished value£18,888,888
Lot 2a - Oxfordshire County Council PCN and Permit Software
The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include:
- The supply and maintenance of a suitable cloud-based software service for OCCs PCN and parking permit activities
- The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCCs internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC.
- The supply of additional services, at OCC's discretion, to include the administration of processing PCNs and services relating to permit management activities.
- The supply of print and post services
The actual values for this lot are:
without VAT £25,000,000
With VAT £ 30,000.000
Lot #5Reading Borough Council PCN and Permit SoftwareRenewalPublished value£18,888,888
The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include:
- The supply and maintenance of a suitable cloud-based software service for RBC's PCN and parking permit activities
- The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by RBC's internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of RBC.
- The supply of additional services, at RBC's discretion, to include the administration of processing PCNs and services relating to permit management activities.
- The supply of print and post services
The actual values for this lot are:
without VAT £25,000,000
With VAT £ 30,000.000
Lot #6Oxfordshire County Council & Reading - PCN and Permit Software onlyRenewalPublished value£18,888,888
The provision of a parking management back-office IT System and suitable software and hardware to support the parking management service to include:
- The supply and maintenance of a suitable cloud-based software service for OCC and RBC's PCN and parking permit activities
- The supply of the hand-held devices (including printers), supporting software and associated maintenance for these devices, software, and any other relevant hardware used by OCC & RBC's internal and external staff in the delivery of the parking service. The hand-held devices and any other physical assets will be the property of OCC & RBC.
- The supply of additional services, at OCC & RBC's discretion, to include the administration of processing PCNs and services relating to permit management activities.
- The supply of print and post services
The actual values for this lot are:
without VAT £50,000,000
With VAT £ 60,000.000
Lot #7Oxfordshire County Council - Combined Compliance management and PCN/Permit software bidRenewalPublished value£18,888,888
The provision of both Lot 1a and Lot 2a services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council.
The actual values for this lot are:
without VAT £105,000,000
With VAT £ 126,000.000
Lot #8Reading Borough Council - Compliance management and PCN/Permit software bidRenewalPublished value£18,888,888
The provision of both Lot 1b and Lot 2b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council.
The actual values for this lot are:
without VAT £65,000,000
With VAT £ 78,000.000
Lot #9Oxfordshire County Council & Reading Borough Council - Combined bid Compliance Management and PCN/Permit softwareRenewalPublished value£18,888,896
The provision of both Lot 3a and Lot 3b services by either a single organisation, or by two organisations as part of a joint bid or consortium, where a combined bid allows for the provision of additional value and benefit to Oxfordshire County Council and Reading Borough Council.
The actual values for this lot are:
without VAT £170,000,000
With VAT £ 204,000.000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Nov 2025, 10:28 GMT
- Last source update
- 5 Mar 2026, 14:03 GMT
- Award evaluation window
- Submission end – 27 Oct 2026
- Authority reference
I-4064- FTS notice number
2026/S 000-019955- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e9e5Find a Tender
- How it runs
Competitive Flexible procedure description
Stage 1 - Invitation to Participate.
Interested bidders must complete and submit the Procurement Specific Questionnaire (PSQ) and response to the relevant Lot they intend on bidding on.
The Authorities will undertake pass/fail checks on mandatory and discretionary exclusion grounds, financial and legal capacity assessment, and evaluation of technical and professional ability as set out in the procurement documents.
Scored criteria will also be applied at this stage.
The highest scoring compliant Tenderers (as outlined in the procurement documents) will be shortlisted to progress to Stage 2.
The intention of this stage is to limit the number of suppliers to the Invitation to Tender Stage (Stage 2).
In accordance with s24 of the Procurement Act 2023 the Council reserves the right to refine the criteria on this procurement in the following manner:
- adding sub-criteria to those set out in the tender notice/associated tender documents if they directly relate to the relevant existing main criteria;
- adding more detail to existing main criteria set out in this Tender notice/associated Tender documents;
- adding more detail to existing sub-criteria set out in the Tender notice/associated Tender documents;
- changing weightings within a pre-existing range that was set out in the tender notice/associated tender documents.
Stage 2 - Invitation to Tender (initial stage)
Stage 2 will commence with a letter being issued via Proactis (South East Business Portal) inviting those suppliers who have been shortlisted to tender and will be invited to a Bidders Day, due the week commencing 21st May 2026 (subject to change)
Following the bidders day shortlisted tenderers will be invited to submit an initial tender response.
This stage will include further detailed quality and pricing evaluation.
For Lots including PCN and Permit Software (Lots 2 and 3), Tenderers will be required to participate in a structured demonstration of their solution.
The Authorities reserve the right to award the contract at this stage based on initial tenders, without entering into further dialogue.
Stage 3 - Dialogue
Where used, this stage will allow the Authorities to clarify and refine aspects of the proposed solutions with the top ranked Tenderers from Stage 2
Dialogue will be limited to matters that do not change the fundamental nature of the procurement.
Any clarifications or amendments arising from dialogue will be issued consistently to all participating Tenderers.
Should the Council wish to exercise the option of dialogue phase, a letter issued via Proactis (South East Business Portal), this will describe how the dialogue will be conducted, including the location/date of and relevant meetings.
Only the top two tenders from Stage 2 will be progressed to this stage. Should this be used this stage will allow the Authorities to clarify and refine aspects of the proposed solutions with the two bidders identified
Stage 4 - Invitation to submit final tenders
Stage 4 will commence with a issuing of a letter to the two bidders identified in Stage 3 at Dialogue stage to submit their final tenders. Final tenders will be required to be submitted in accordance with the timetable and the relevant instructions included in the procurement documentation.
Final tenders will be evaluated on Quality and Price to determine the Most Advantageous Tender.
A final due diligence and financial capacity check will be completed before the Authorities issue an intention to award and conclude the standstill period.
In accordance with s24 of the Procurement Act 2023 the Council reserves the right to refine the criteria on this procurement in the following manner:
- adding sub-criteria to those set out in the tender notice/associated tender documents if they directly relate to the relevant existing main criteria;
- adding more detail to existing main criteria set out in this Tender notice/associated Tender documents;
- adding more detail to existing sub-criteria set out in the Tender notice/associated Tender documents;
- changing weightings within a pre-existing range that was set out in the tender notice/associated tender documents.
How it was run
Official notice- Submission deadline
- 13 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
South East Business Portal (Proactis) sebp.due-north.com ↗
Timeline
27 Nov 2025 → 16 Nov 2026 · 6 dates- Planning notice published332 days ago27 Nov 2025, 10:28 GMT
- Next notice expected327 days ago1 Dec 2025, 23:59 GMT
- Tender notice published233 days ago5 Mar 2026, 14:03 GMT
- Submission deadline194 days ago13 Apr 2026, 12:00 BST
- Today24 Oct 2026
- Award decision expected byin 3 days27 Oct 2026, 23:59 GMT
- Contract startsin 22 days16 Nov 2026
Notice history
5 events · 2 releases on Find a Tender · since 27 Nov 2025- Planned procurement notice published27 Nov 2025, 10:28 GMTUK3
- Tender notice published5 Mar 2026, 14:03 GMTUK4
- Published value updated to £170,000,0005 Mar 2026, 14:03 GMTwas £6,000,000
- Status changed to active5 Mar 2026, 14:03 GMT
- Deadline moved to 13 Apr 2026, 12:00 BST5 Mar 2026, 14:03 GMT+94 days · was 8 Jan 2026, 23:59 GMT
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Reading Borough CouncilContracting authorityPublic authority - sub-central government
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender