City of London Schools Catering Services

{
  "id": "003736-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-02-04T17:53:00Z",
  "ocid": "ocds-h6vhtk-04dba5",
  "buyer": {
    "id": "GB-FTS-135",
    "name": "City of London Corporation"
  },
  "tender": {
    "id": "itt_COL_12",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 10500000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "Due to the expiry of the current contract in August 2025, there is  a need to tender catering services. Whilst each school has a unique  heritage and identity, with differing requirements for their catering  services, both schools will be part of an individual contract.\nThe schools are committed to safeguarding and promoting the welfare of children and young people and expects the Contractor to  share this commitment.\nThe contract will be a Cost Plus with Guarantees for food cost  allowances, and fixed price for labour, sundry expenditure and  management fee. The schools are VAT registered and the Contractor  will operate as Principal for VAT and as an Agent for service delivery.\nThe successful Contractor will be expected to ensure strict compliance with all U.K. legislation affecting all aspects of the contract\nThe estimated total contract value for the full duration of the contract term is £10.5mn.\nThe duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 7 years.",
        "contractPeriod": {
          "durationInDays": 2520
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI31"
          }
        ]
      }
    ],
    "title": "City of London Schools Catering Services",
    "value": {
      "amount": 10500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic1",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-03-06T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-03-06T12:00:00Z"
    },
    "description": "The City of London Corporation (the City) invites Tenders for the provision of Schools Catering Services for the City of London School (CLS) and the City of London School for Girls (CLGS) contract.\nThe City Schools (CLS & CLSG) require a new catering contract to replace the current catering contract that expires at the end of the summer term 2025.\nThe Contractor is responsible for setting up the dining area for a full restaurant service. Clearing/cleaning the dining area on a daily or as required basis to agreed standards. Provides overall supervision to ensure that the service is carried out in line with the contract specification including: \n•\tThe ability to cater for all pupils and staff.  \n•\tFull hospitality service including sports/match teas, external events including lettings. \n•\tProvision of internal issues (tea, coffee, biscuits, etc.) around the Schools. \n•\tCafe management (one at CLS, two at CLSG). \n•\tAllergy awareness, adherence to hygiene standards, nutritional guidance and design, sustainability management and data, staff recruitment and management, safeguarding, and training in line with current legislation and school requirements. \n•\tManagement of the necessary supply chain. \n•\tProvision of industry specialist advice and guidance to enable effective management and decision-making at the school \n•\tFinancial management of the operation to agreed targets, financial reporting and regular reviews and KPI reporting. \n\n        \nThe successful catering provider will be expected to be fully committed to the development of the strategic vision for catering for the Schools, with an emphasis on facilitating the time and space for pupils amongst their busy days to have positive social interactions over nutritious meals.\nThe duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 7 years.",
    "tenderPeriod": {
      "endDate": "2025-03-05T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "reviewDetails": "Review body is the same as detailed in VI.4.1 & VI.4.2.",
    "classification": {
      "id": "55524000",
      "scheme": "CPV",
      "description": "School catering services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 150
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://cityoflondon.ukp.app.jaggaer.com",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-135",
      "name": "City of London Corporation",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "EC2P 2EJ",
        "countryName": "United Kingdom",
        "streetAddress": "Guildhall"
      },
      "details": {
        "url": "http://www.cityoflondon.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "City of London Corporation"
      },
      "contactPoint": {
        "url": "https://cityoflondon.ukp.app.jaggaer.com",
        "email": "robert.pine@cityoflondon.gov.uk"
      }
    },
    {
      "id": "GB-FTS-1126",
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody",
        "mediationBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court of England and Wales"
      },
      "contactPoint": {
        "telephone": "+44 2079476000"
      }
    }
  ],
  "language": "en",
  "description": "This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (www.City of London Corporation Sourcing & Contracts Portal.com). Suppliers will need to register an interest on the system in order to participate and registration is free. \nThe estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £10,500,000”",
  "initiationType": "tender"
}