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Published 15 Aug 2025, 14:23 BST

Official UK procurement notice

Christmas Illuminations - Chepstow Town Council

Official notice

Authority: Chepstow Town Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regime
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Community & Cultural Services (98) Delivery: Wales (UKL21)
Published estimate£270,000£275,400 inc. VAT
Submissions closed 12 Sept 2025
Contract term 4 moends 15 Jan 2026 · up to 15 Jan 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Design, supply, install and dismount of Christmas lighting in Chepstow

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 moPublished value£270,000
Contract period: 1 Oct 2025 – 15 Jan 2026 (4 mo) · up to 15 Jan 2030 with extensionsValue: £270,000 exc. VAT · £275,400 inc. VAT
Delivery: Wales
Extensions: Should the eye bolts be tested and deemed suitable for use then festoon may be considered as an addition to the contract in future years. · Due to a number of safety checks that need to be carried out on the eye bolts which will not be in time for 2025 it may be that the successful tenderer will have the contract extended once these have been completed in future years
31000000 Electrical machinery, apparatus, equipment and consumables; lighting98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Relevant contractor experience pass / fail
  • Cost: Scheme 10% Installation 10% Maintenance 10%
  • Quality: Design of scheme 25% Skills, experience and qualifications 10% Approach and Methodology 10% Energy Efficiency 10%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Aug 2025, 14:23 BST
Last source update
15 Aug 2025, 14:23 BST
FTS notice number
2025/S 000-049168
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical machinery, apparatus, equipment and consumables; lightingOther community, social and personal services
Delivery area
Wales (UKL21)
Official registry OCID
ocds-h6vhtk-0588ff Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission not allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
12 Sept 2025, 00:00 BST
Clarification deadline
29 Aug 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Submissions will be accepted through the Sell to Wales website or by email to [email protected] or by post addressed to the Town Clerk (TENDER DOC), The Gatehouse, High Street, Chepstow, NP16 5LH

Timeline

15 Aug 2025 → 1 Oct 2025 · 4 dates
  1. Tender notice published
    15 Aug 2025, 14:23 BST
  2. Clarification questions by
    29 Aug 2025, 00:00 BST
  3. Submission deadline
    12 Sept 2025, 00:00 BST
  4. Contract starts386 days ago
    1 Oct 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    15 Aug 2025, 14:23 BST
    UK4

Contracting authority & participating public bodies

Chepstow Town Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PGHT-6454-YJRP The Town Council Offices, Chepstow, Wales, NP16 5LHContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender