Official UK procurement notice
Children's Short Breaks Activities and Support (Aiming High) Year 1 Call Offs
Authority: Staffordshire County Council (Local council)
Re-procurement plannedProvision of Children's Short Breaks Activities and Support (Aiming High)
What is being bought2 lots · detail below
Published requirement descriptionStaffordshire County Council is seeking to contract with Providers who can provide activities and support in Staffordshire for Children and Young People with SEND.
Providers must have an understanding and regard to the following:
Care Act 2014
SEND code of Practice 2015
Mental Capacity Act 2005 and the Deprivation of Liberty
Safeguards
Children and Families Act 2014
Short Breaks Regulations
Public Services (Social value) Act 2012
Staffordshire Connects
The objective of this service is to provide a range of Short Break activities across Staffordshire which Children and Young People with SEND can enjoy as independently as possible
Those interested will be required to provide and evidence that they can deliver the following within Staffordshire, activities which are:
Meaningful and appropriate for a variety of ages
Interesting
Supports Children and Young People in preparation for adulthood
Promote independence and well being
Indoor and /or outdoor
Term time and holiday time
Offer Value for money
Offer effective short breaks for the family
Providers will be required to
Encourage and enable Children and Young People with SEND to
access community-based services and support
Work with local organisations to promote inclusion for Children
and Young People with SEND
Be flexible if required to deliver activities when gaps in provision
is recognised
Engage in meaningful partnership working and effective
communication with the family and professionals
Develop networking opportunities for young people and
families
Positive changes to the quality of people's lives
Have a genuine desire to influence change for others
Be innovative and consider solutions to challenges
Staffordshire County Council is particularly interested to hear from providers who can offer activities
- in rural or less populated areas across Staffordshire,
- and who can offer support for those with more complex needs
Staffordshire County Council would like to hear from Providers who are interested and capable of delivering an excellent, high quality and outcome focused service for children and young people with disabilities.
- Recurrence: The initial framework agreement is for 24 months until 31 March 2024 plus an extension to extend for up to 2 x 12 months until 31 March 2026. It is envisaged that contract advert notices for the next Contract may be placed within the next 2 or 3 years. This cannot be guaranteed.
CPV: Daycare services for handicapped children and young people
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£960,000 together)Lot #1Activities Family Attendance 0-17 yearsAwardedRenewalPublished value£240,000
Activities Family Attendance can be accessed by Children and Young People with SEND aged 0-17 years old, as in accordance with the specified Eligibility Criteria, and their Families.
This may include parents, Carers, siblings and extended family members.
Activities Family Attendance may include, but are not limited to
Family fun , information days.
Leisure and recreational activities and trips.
Providers may facilitate activities specifically for Children and Young People with SEND and their Families to participate in or may seek to provide additional support , resources to enable Children and Young People with SEND and their Families to participate in existing universal activities.
The provision of Activities Family Attendance may Enable the whole family unit to spend quality time participating in a fun and interesting activity.
Enable Children and Young People with SEND and their Families and Carers to connect, socialise with their local community.
Equip Families and Carers of Children and Young people with SEND with the skills and confidence to participate in further community based opportunities.
Lot #2Activities for Children/Young People Individual Attendance 0-17 yearsAwardedRenewalPublished value£720,000
Activities for Children, Young People Individual Attendance can be accessed by Children and Young People with SEND aged 0-17 years old, as in accordance with the specified Eligibility
Criteria, independently of their Families and Carers.
Activities for Children, Young People Individual Attendance may include, but are not limited to
Preparing for independence.
Leisure and recreational activities and trips.
Providers may facilitate activities specifically for Children and Young People with SEND to participate in or may seek to provide additional support to enable Children and Young People with SEND to participate in existing universal activities.
On occasion there may be a requirement, wish for Families or Carers to remain in situ for the duration of the activity. In such circumstances, the Provider is required to lead the provision
of support, facilitation of the activity, as opposed to reliance on the Family or Carer.
Providers should wherever possible and practical offer facilities for Family members to have the opportunity for peer support whilst remaining on hand nearby.
The provision of Activities for Children, Young People's Individual Attendance should Provide a meaningful Short Break Opportunity to Families and Carers of Children and Young People with SEND.
Enable Children and Young People with SEND to participate in fun and meaningful activities which build upon their skills and confidence, preparing them effectively for changes in life and adulthood.
Increase and improve the accessibility of local community based opportunities.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As stated in the procurement documents.
- Economic & financial standing
Selection criteria as stated in the procurement documents.
- Technical & professional ability
Selection criteria as stated in the procurement documents
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The initial framework agreement is for 24 months until 31 March 2024 plus an extension to extend for up to 2 x 12
months until 31 March 2026.
It is envisaged that contract advert notices for the next Contract may be placed within the next 2 or 3 years. This
cannot be guaranteed.
- First published
- 2 Jun 2021, 11:31 BST
- Last source update
- 6 Jul 2022, 09:05 BST
- Award evaluation window
- 1 Oct 2021 – …
- Authority reference
IA2431- FTS notice number
2022/S 000-018428- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b75bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision
notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness
or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award
decision notification or contract award notice depending upon the circumstances) or otherwise 6 month
How it was run
Official notice- Submission deadline
- 1 Oct 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 1 Oct 2021, 12:01 BST
Timeline
6 Aug 2021 → 6 Jul 2022 · 4 dates- Next notice expected6 Aug 2021, 00:00 BST
- Submission deadline1 Oct 2021, 12:00 BST
- Bids opened1 Oct 2021, 12:01 BST
- Notice published6 Jul 2022, 09:05 BST
Notice history
5 events · 4 releases on Find a Tender · since 25 Aug 2021- Published value updated to £960,00025 Aug 2021, 14:22 BSTwas £1,100,000
- Status changed to active25 Aug 2021, 14:22 BST
- Procurement method changed25 Aug 2021, 14:22 BST
- Deadline published: 1 Oct 2021, 12:00 BST25 Aug 2021, 14:22 BST
- Status changed to complete7 Feb 2022, 10:31 GMT
Routine re-releases (4)
- 2021-06: 1 release · 2 Jun 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Activities Family Attendance 0-17 years2 awards | |||
| Action for Children Services Limited | £240,000 † | — | Awarded |
| Caudwell ChildrenSME | £240,000 † | — | Awarded |
| Lot 2 · Activities for Children/Young People Individual Attendance 0-17 years8 awards | |||
| Action for Children Services Limited | £720,000 † | — | Awarded |
| Caudwell ChildrenSME | £720,000 † | — | Awarded |
| CHUCKLE PRODUCTIONS LIMITED | £720,000 † | — | Awarded |
| Doves Care and Support LtdSME | £720,000 † | — | Awarded |
| GARTMORE RIDING SCHOOLSME | £720,000 † | — | Awarded |
| LET US PLAY (WOLVERHAMPTON)SME | £720,000 † | — | Awarded |
| SHERRATTS WOOD CICSME | £720,000 † | — | Awarded |
| STOKE CITY COMMUNITY TRUST | £720,000 † | — | Awarded |
8 further award records carry no date or value.
Contracts
Contract 018428-2022-1
- Signed
- 21 Jun 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years · Action for Children Services Limited
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · Action for Children Services Limited
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · Caudwell ChildrenSME
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · CHUCKLE PRODUCTIONS LIMITED
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · Doves Care and Support LtdSME
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · GARTMORE RIDING SCHOOLSME
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · LET US PLAY (WOLVERHAMPTON)SME
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · SHERRATTS WOOD CICSME
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 2 Activities for Children/Young People Individual Attendance 0-17 years · STOKE CITY COMMUNITY TRUST
- Signed
- 18 Jan 2022
- Value
- £720,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years · Caudwell ChildrenSME
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Lot 1 Activities Family Attendance 0-17 years
- Signed
- 18 Jan 2022
- Value
- £240,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Activities Family Attendance 0-17 years | 10bids · 10 electronic | 6 | — | — |
| 2 · Activities for Children/Young People Individual Attendance 0-17 years | 8bids · 8 electronic | 5 | — | — |
| Whole notice | 10bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
18 commercial parties on the notice- ACTION FOR CHILDREN SERVICES LIMITEDAwarded supplier
- ACTION FOR CHILDREN SERVICES LIMITEDAwarded supplier
- CAUDWELL CHILDRENAwarded supplier
- CAUDWELL CHILDRENAwarded supplier
- CHASE AQUA RURAL ENTERPRISE CICAwarded supplier
- CHUCKLE PRODUCTIONS LIMITEDAwarded supplier
- DOVES CARE & SUPPORT LTDAwarded supplier
- GARTMORE RIDING SCHOOLAwarded supplier
- GARTMORE RIDING SCHOOLAwarded supplier
- LET US PLAY (WOLVERHAMPTON)Awarded supplier
Show 8 more suppliers
- LET US PLAY (WOLVERHAMPTON)Awarded supplier
- LET US PLAY (WOLVERHAMPTON)Awarded supplier
- SHERRATTS WOOD CICAwarded supplier
- SHERRATTS WOOD CICAwarded supplier
- STAFFORDSHIRE WILDLIFE TRUSTAwarded supplier
- STAFFORDSHIRE WILDLIFE TRUSTAwarded supplier
- STOKE CITY COMMUNITY TRUSTAwarded supplier
- STOKE CITY COMMUNITY TRUSTAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.