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Published 23 Jul 2026, 13:59 BST

Official UK procurement notice

Catering Services · UK public procurement notice

Official notice

Authority: West Mercia Police and Crime Commissioner (Police & fire)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: West Midlands (UKG12)
Published estimate£425,000≈ £142k / year · £510,000 inc. VAT · 1 value update
Submissions closed 22 Sept 2026
Contract term 3 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

West Mercia Police (the Authority) is conducting an open competitive flex two-stage tender under the Procurement Act 2023 for the provision of Catering Services.

All details are contained within the tender documentation. The contract is go live on the 1st April 2027.

The first stage of the two-stage process is a Conditions of Participation (CoP) pass/fail stage. All documents will be provided as part of this stage however, only the CoP document is required to be completed and submitted by the deadline of 12pm noon on the 22nd September 2026.

Those bidders successful in stage 1 CoP will be invited to participate in stage 2 ITT whereby, site visits will be arranged and a formal ITT response is required by 12pm noon on the 26th October 2026 based on a price and quality weighting.

Pre-market engagement was undertaken under - www.find-tender.service.gov.uk/Notice/069753-2026 ↗

Tender Link- sell2.in-tend.co.uk/blpd/publictender-de… ↗

We look forward to your organisation participating in this exercise.

  • How the procedure runs: Two-Stage Stage 1 - Conditions of Participation pass/fail Stage 2 - ITT price and quality weighting

CPV: Canteen and catering services · Catering services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£425,000
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £425,000 exc. VAT · £510,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: 2x 12 months
55500000 Canteen and catering services55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Stage 2 ITT: 70%
  • Stage 2 ITT: 30%
Published award criteria (2)
  • Stage 2 ITT
  • Stage 2 ITT
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jul 2026, 13:59 BST
Last source update
28 Aug 2026, 12:37 BST
Award evaluation window
Submission end – 12 Nov 2026
Authority reference
BO26-2723
FTS notice number
2026/S 000-082157
Latest notice
Tender notice (UK4)
Classification (CPV)
Canteen and catering servicesCatering services
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-06d204 Find a Tender
How it runs

Two-Stage

Stage 1 - Conditions of Participation pass/fail

Stage 2 - ITT price and quality weighting

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
22 Sept 2026, 12:00 BST
Submission deadline
22 Sept 2026, 12:00 BST
Clarification deadline
22 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/publictenders ↗

Timeline

23 Jul 2026 → 1 Apr 2027 · 7 dates
  1. Planning notice published91 days ago
    23 Jul 2026, 13:59 BST
  2. Market engagement77 days ago
    5 Aug 2026, 23:59 BST

    Participation in RFI exercise.

  3. Tender notice published55 days ago
    28 Aug 2026, 12:37 BST
  4. Clarification questions by30 days ago
    22 Sept 2026, 12:00 BST
  5. Submission deadline30 days ago
    22 Sept 2026, 12:00 BST
  6. Today
    22 Oct 2026
  7. Award decision expected byin 22 days
    12 Nov 2026, 23:59 GMT
  8. Contract startsin 161 days
    1 Apr 2027, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 23 Jul 2026
  1. Preliminary market engagement notice published
    23 Jul 2026, 13:59 BST
    UK2
  2. Tender notice published
    28 Aug 2026, 12:37 BST
    UK4
  3. Published value published: £425,000
    28 Aug 2026, 12:37 BST
  4. Status changed to active
    28 Aug 2026, 12:37 BST
  5. Procurement method changed
    28 Aug 2026, 12:37 BST

Contracting authority & participating public bodies

West Mercia Police and Crime Commissioner

Contracting authorityPublic authority - sub-central government GB-PPON: PJHH-5271-ZMQP Hindlip Hall, Hindlip, Worcester, West Midlands, WR3 8SPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure