Find a TenderAwarded
Published 21 Dec 2022, 13:00 GMT

Official UK procurement notice

Clarion Academy Trust - Catering and Cleaning

Official notice

Authority: Clarion Academy Trust

2 lotsServicesRestricted procedureSME suitable
Published estimate£2,487,885total for 2 lots
Submissions closed 1 Feb 2023awarded 19 Jun 2023
Awarded to Edwards & Blake, Crystal Facilities Management2 awards

What is being bought2 lots · detail below

Published requirement description

Clarion Academy Trust is currently out to tender for the provision of a full daily catering service as well as their cleaning services.The Catering services at the Trust schools are currently outsourced to a contractor and the cleaning services are currently managed in-house.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. Please note that at Thurlton there is only a servery as the meals are brought in from another site. Across the Trust there are currently the following pupils on roll for the academic year [2022/23]. Figures for UIFSM and FSM are al so noted against each site.Pakefield High School - 670 pupils total, with 264 entitled to FSMHobart High School - 703 pupils total, with 83 entitled to FSMThurlton Primary School - 61 pupils total, with 22 entitled to UIF

  • Recurrence: Further notices will be published in 2025, 2026 or 2027

CPV: School catering services · School cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£2,487,885 together) · evaluation weights differ by lot
Lot #1Clarion Academy Trust - Lot 1 - CateringAwardedPublished value£1,287,885

Clarion Academy Trust is currently out to tender for the provision of a full daily catering service.The Catering services at the Trust schools are currently outsourced to a contractor.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. Please note that at Thurlton there is only a servery as the meals are brought in from another site. Across the Trust there are currently the following pupils on roll for the academic year [2022/23]. Figures for UIFSM and FSM are al so noted against each site.Pakefield High School - 670 pupils total, with 264 entitled to FSMHobart High School - 703 pupils total, with 83 entitled to FSMThurlton Primary School - 61 pupils total, with 22 entitled to UIF. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: East of England
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #2Clarion Academy Trust - Lot 2 - CleaningAwardedPublished value£1,200,000

Clarion Academy Trust is currently out to tender for their cleaning services.The cleaning services are currently managed in-house. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: East of England · Full Details in Tender Documentation
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

What this means for your bid
  • Price carries 10–30 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices will be published in 2025, 2026 or 2027
First published
21 Dec 2022, 13:00 GMT
Last source update
3 Jul 2023, 10:33 BST
Authority reference
MPN-10235
FTS notice number
2023/S 000-018791
Classification (CPV)
School catering servicesSchool cleaning services
Delivery area
East of England (UKH15)
Official registry OCID
ocds-h6vhtk-03934f Find a Tender
Review and risk notes
Review procedure

Clarion Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
1 Feb 2023, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Feb 2023 → 3 Jul 2023 · 3 dates
  1. Submission deadline
    1 Feb 2023, 17:00 GMT
  2. Invitations to tender expected
    8 Mar 2023
  3. Notice published
    3 Jul 2023, 10:33 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Jul 2023, 10:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £4,050,3292 contracts exc. VAT
Bids received 73 from SMEs
Contracts signed 2latest 19 Jun 2023
Awarded toValueDateStatus
Lot 1 · Clarion Academy Trust - Lot 1 - Catering1 award
Edwards & BlakeCatering Services£2,487,885 †—Awarded
Lot 2 · Clarion Academy Trust - Lot 2 - Cleaning1 award
Crystal Facilities ManagementCleaning Services£1,562,444 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Clarion Academy Trust - Lot 1 - Catering3bids · 3 electronic1——
2 · Clarion Academy Trust - Lot 2 - Cleaning4bids · 4 electronic2——

Contracting authority & participating public bodies

Clarion Academy Trust

Contracting authorityEducation InstituteEducation Hobart High School Kittens Lane, Loddon, Norwich, East of England, NR14 6JUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria