Official UK procurement notice
Catering Services at Whitefriars School
Authority: HEATHLAND WHITEFRIARS FEDERATION (Public body)·On behalf of: ACE Advice Limited
What is being bought
Published requirement descriptionThe school is an all-through school serving the community in Harrow.
The provision of catering services to the school requires a contractor to be able to provide freshly prepared meals and snacks which are compliant to the school food plan to over 1500 students and 6th form
- How the procedure runs: The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: • Selection Stage and Shortlisting • Invitation to Tender (ITT) and Shortlisting for Presentation • Presentation of Proposal to the Authority • Reference Checking The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process. Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,325,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality will be assessed through a combination of the written response, presentation, and references provided by bidders. Moderation will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Dec 2025, 12:11 GMT
- Last source update
- 3 Jun 2026, 09:50 BST
- Award evaluation window
- Submission end – 1 Jun 2026
- FTS notice number
2025/S 000-078451- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ebdcFind a Tender
- How it runs
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
- Selection Stage and Shortlisting
- Invitation to Tender (ITT) and Shortlisting for Presentation
- Presentation of Proposal to the Authority
- Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
How it was run
Official notice- Requests to participate (first stage)
- 18 Dec 2025, 12:00 GMT
- Submission deadline
- 18 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 Dec 2025 → 1 Aug 2026 · 6 dates- Tender notice published325 days ago1 Dec 2025, 12:11 GMT
- Submission deadline308 days ago18 Dec 2025, 12:00 GMT
- Award decision expected by143 days ago1 Jun 2026, 23:59 BST
- Assessment summaries sent142 days ago3 Jun 2026, 00:00 BST
- Latest notice published141 days ago3 Jun 2026, 09:50 BST
- Contract starts83 days ago1 Aug 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 1 Dec 2025- Tender notice published1 Dec 2025, 12:11 GMTUK4
- Contract award notice published3 Jun 2026, 09:50 BSTUK6
- Status changed to complete3 Jun 2026, 09:50 BST
- Contract signature expected17 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Nourish Contract Catering Ltd1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: 2 x 12 month extensions are available if all parties agree in writing · Options: Other schools in the Trust may join this contract, when any pre-existing contracts end in accordance with the agreed terms. | £3,200,000 inc. VAT | 2 Jun 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- ACE Advice LimitedBeneficiary authority
- ACE ADVICE LTDProcess contact pointProcuring entityProcurement Support
Bidders & participating suppliers
1 commercial party on the notice- NOURISH CONTRACT CATERING LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents will be made available via Bidiful, following expressions of interest from potential bidders Please email; [email protected] or call 07833 265675 for access to the tender documentation
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender