Official UK procurement notice
Case File Quality · UK public procurement notice
Authority: Mayor's Office for Policing and Crime (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Metropolitan Police Service (MPS) is seeking to procure a robust, scalable case file quality solution to support operational policing, compliance, and improve submissions to the CPS.
The MPS is looking to improve the quality and completeness of case files submitted to the CPS, reduce time and effort spent on reworking or resubmitting files and ensure compliance with CPS requirements, national policing standards, and internal triage criteria.
The MPS are looking to support officers and staff with tools that enable them to focus on content, not just process and to standardise quality assurance across the MPS.
- How the procedure runs: This opportunity is only available to members of our Precise Policing Dynamic Market. • Stage 1: Procurement Selection Questionnaire (PSQ) Release (UK4 Tender Notice): Estimated Release by 6th February 2026 The Procurement Selection Questionnaire (PSQ) will be used by the MPS to score Supplier responses. There will be a combination of Pass/Fail and Scored questions, which will enable the MPS to identify suppliers best able to address the MPS needs. • Stage 2: PSQ Response Deadline: Estimated Deadline 13th February 2026 The Top Scoring Suppliers (Max. 5) from the PSQ Responses will be invited to Discovery Phase. • Stage 3: Invite Successful Suppliers into Discovery: Estimated 20th February 2026 • Stage 4: MPS Assess Bids and a Single Successful Supplier Invited into Negotiations for Alpha Contract: Estimated 13th March 2026 • Stage 5: Contract Signed: Estimated 27th March 2026 • Stage 6: Alpha Testing Phase Commences: Estimated 3rd April 2026 Please note: The MPS reserves the right not to proceed into Alpha Testing Phase if the capability is not there for our use case following the Discovery Phase. The submission deadline stated in this notice refers specifically to the deadline for submitting your PSQ response. A completed PSQ must be submitted in order to participate in this opportunity. Submission deadlines for later stages will be updated and communicated as we progress through the process. The contract start and end dates stated in this notice refer to the length of the Alpha Contract only, not Beta.
CPV: IT services: consulting, software development, Internet and support
How this dynamic market works
From the published notice- Type
- Dynamic market
- Call-offs
- call-offs may be awarded directly or by further competition
- Market period
- 3 mo from 27 Mar 2026
The lotProcurement structure
single lot · value publishedLot #1Published value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Price: 30%
Published award criteria (2)
- Price: These are estimated as we undergo an initial Discovery Phase. These will be clarified once the ITT documents have been officially released.
- Technical: These are estimated as we undergo an initial Discovery Phase. These will be clarified once the ITT documents have been officially released.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Case File Quality” is a dynamic market: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2025, 10:54 BST
- Last source update
- 4 Feb 2026, 11:33 GMT
- Award evaluation window
- Submission end – 27 Mar 2026
- Authority reference
2283- FTS notice number
2026/S 000-009885- Accelerated
- Using dynamic market
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0594baFind a Tender
- How it runs
This opportunity is only available to members of our Precise Policing Dynamic Market.
- Stage 1: Procurement Selection Questionnaire (PSQ) Release (UK4 Tender Notice): Estimated Release by 6th February 2026
The Procurement Selection Questionnaire (PSQ) will be used by the MPS to score Supplier responses. There will be a combination of Pass/Fail and Scored questions, which will enable the MPS to identify suppliers best able to address the MPS needs.
- Stage 2: PSQ Response Deadline: Estimated Deadline 13th February 2026
The Top Scoring Suppliers (Max. 5) from the PSQ Responses will be invited to Discovery Phase.
- Stage 3: Invite Successful Suppliers into Discovery: Estimated 20th February 2026
- Stage 4: MPS Assess Bids and a Single Successful Supplier Invited into Negotiations for Alpha Contract: Estimated 13th March 2026
- Stage 5: Contract Signed: Estimated 27th March 2026
- Stage 6: Alpha Testing Phase Commences: Estimated 3rd April 2026
Please note:
The MPS reserves the right not to proceed into Alpha Testing Phase if the capability is not there for our use case following the Discovery Phase.
The submission deadline stated in this notice refers specifically to the deadline for submitting your PSQ response. A completed PSQ must be submitted in order to participate in this opportunity. Submission deadlines for later stages will be updated and communicated as we progress through the process.
The contract start and end dates stated in this notice refer to the length of the Alpha Contract only, not Beta.
- Call-off under framework Precise Policing 2
How it was run
Official notice- Requests to participate (first stage)
- 31 Oct 2025, 23:59 GMT
- Admission period ends
- 14 Feb 2026, 00:01 GMT
- Clarification deadline
- 10 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Responses must be submitted through the Coupa portal. For any technical issues with Coupa, please send a message to the contact email on this notice.
Timeline
5 Sept 2025 → 27 Mar 2026 · 9 dates- Planning notice published5 Sept 2025, 10:54 BST
- Expressions of interest by353 days ago31 Oct 2025, 23:59 GMT
- Market engagement270 days ago22 Jan 2026, 23:59 GMT
Engagement deadlines:
- Stage 1: Preliminary Market Engagement Notice: Estimated 16th January 2026
- Stage 2: Supplier 1 Hour MS Teams Event to outline Upcoming Opportunity: Estimated 23rd January 2026
- Stage 3: Procurement Selection Questionnaire (PSQ) Release (UK4 Tender Notice): Estimated Release: w/c 2nd February 2026
- Stage 4: PSQ Response Deadline: Estimated Deadline 13th February 2026
- Stage 5: Internal Assessment of PSQ: Estimated 20th February 2026
- Stage 7: Successful Suppliers Invited to Discovery Phase: Estimated 23rd February 2026
- Stage 8: Successful Supplier Invited to Alpha Phase: Estimated 2nd April 2026
Engagement process description:
Please use the link provided to join our Supplier Engagement Event being held online on Friday 23rd January 11:00 - 12:00:
Join: teams.microsoft.com/meet/31920259679016 ↗
Meeting ID: 319 202 596 790 16
Passcode: Wk3aC9S7
The Procurement Selection Questionnaire (PSQ) will be used by the MPS to score supplier responses - there will be a minimum pass score to be included in Discovery Phase. There will be up to 10 questions, some Pass / Fail and others which will enable the MPS to identify suppliers best able to address the problem statement.
Further Phases will be outlined in the PSQ.
Particular suitability
Please Note: Suppliers MUST be members of the Precise Policing Phase 2 Dynamic Market to take part in this upcoming tender.
Submission Deadline for Dynamic Market Applications: Estimated Deadline 30th January 2026
1)To be able to apply for membership all interested parties will have to register on Coupa and request to participate in the Precise Policing 2 Sourcing Event #2283
- In the 'Details' section of Event 2283 you will need to download, respond and sign, where applicable, the following documents:
Precise_Policing_Phase_2__Technical_CoM_Assessment_Requirements
Precise_Policing_Stage_2_-_Conditions_of_Membership_commercial
Terms_Of_Agreement_Precise_Policing_2-_Dynamic_Market_Agreement_UPDATED
- Once completed, attach the documents in 'My Responses' in Event 2283 to submit your application. Please ensure the instructions in each document are read fully before returning your submissions.
- The deadline to submit applications is 30th January 2026 11:59pm (estimated).
- Suppliers who are successful in their submission will be added to the Dynamic Market on w/c 2nd February 2026 (estimated)
- Next notice expected259 days ago2 Feb 2026, 23:59 GMT
- Tender notice published258 days ago4 Feb 2026, 11:33 GMT
- Clarification questions by251 days ago10 Feb 2026, 23:59 GMT
- Admission / appointment period ends248 days ago · period end, not a bid countdown14 Feb 2026, 00:01 GMT
- Contract starts207 days ago27 Mar 2026
- Award decision expected by206 days ago27 Mar 2026, 23:59 GMT
Notice history
12 events · 8 releases on Find a Tender · since 5 Sept 2025- Planned procurement notice published5 Sept 2025, 10:54 BSTUK3
- Planned procurement notice published10 Oct 2025, 11:48 BSTUK3
- Preliminary market engagement notice published16 Jan 2026, 17:05 GMTUK2
- Buyer details updated16 Jan 2026, 17:05 GMT
- Preliminary market engagement notice published16 Jan 2026, 17:11 GMTUK2
- Preliminary market engagement notice published19 Jan 2026, 08:58 GMTUK2
- Preliminary market engagement notice published19 Jan 2026, 14:42 GMTUK2
- Preliminary market engagement notice published22 Jan 2026, 13:00 GMTUK2
- Tender notice published4 Feb 2026, 11:33 GMTUK4
- Published value updated4 Feb 2026, 11:33 GMT
- Status changed to active4 Feb 2026, 11:33 GMT
- Deadline published: 14 Feb 2026, 00:01 GMT4 Feb 2026, 11:33 GMT
Routine re-releases (8)
- 2026-01: 3 releases · 16 Jan 2026, 19 Jan 2026
- 2025-10: 1 release · 10 Oct 2025
- 2025-09: 1 release · 5 Sept 2025
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Metropolitan Police ServiceContracting authorityPublic authority - sub-central government
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender