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Published 2 Sept 2025, 13:47 BST

Official UK procurement notice

CANOLFAN WEITHREDIADAU DIOGELWCH ALLANOL | EXTERNAL SECURITY OPERATIONS CENTRE

Official notice

Authority: Grwp Cynefin (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: Wales (UKL11)
Published estimate£240,000≈ £60k / year · £288,000 inc. VAT
Submissions closed 7 Oct 2025
Contract term 4 yrsends 31 Dec 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Mae Grŵp Cynefin yn gwahodd tendrau ar gyfer Canolfan Weithrediadau Diogelwch Allanol.

Grŵp Cynefin is currently inviting tenders for the provision of an External Security operations Centre.

  • No preliminary market engagement: No market engagement has been undertaken.

CPV: IT services: consulting, software development, Internet and support · Security services · Security software package

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEPublished value£240,000
Contract period: 1 Jan 2026 – 31 Dec 2029 (4 yrs) · up to 31 Dec 2031 with extensionsValue: £240,000 exc. VAT · £288,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Opsiwn i ymestyn am 2 yn ddibynnol ar gytundeb terfynol rhwng y ddau barti. Option to extend for a further 2 years subject to the final agreement of both parties.
48730000 Security software package72000000 IT services: consulting, software development, Internet and support79710000 Security services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Gweler y dogfennau tendr.

    See tender documents.

  • Technical & professional ability

    Gweler y dogfennau tendr.

    See tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    Gweler y dogfennau tendr.

    See tender documents.

  • Technical & professional ability

    Gweler y dogfennau tendr.

    See tender documents.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Sept 2025, 13:47 BST
Last source update
2 Sept 2025, 13:47 BST
Award evaluation window
Submission end – 27 Oct 2025
Authority reference
SG0459
FTS notice number
2025/S 000-053159
Latest notice
Tender notice (UK4)
Classification (CPV)
IT services: consulting, software development, Internet and supportSecurity servicesSecurity software package
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-059230 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Oct 2025, 00:00 BST
Clarification deadline
30 Sept 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Mae'r dogfennau tendr ar gael ar Blatfform Caffael Grŵp Cynefin drwy ddilyn y ddolen (in-tendhost.co.uk/grwpcynefin/aspx/Home ↗).

Tender Documentation can be found on Grŵp Cynefin's Procurement Platform by following this link (in-tendhost.co.uk/grwpcynefin/aspx/Home ↗).

Bydd angen i gwmniau sydd a diddordeb gofrestru ar y Platfform er mwyn cael mynediad i'r dogfennau.

Interested Parties will be required to register on the platform before accessing the documents.

Bydd rhaid cyflwyno unrhyw gwestiynau ynglyn â'r broses a chyflwyno'r tendr drwy Blatfform Caffael Grŵp Cynefin.

Tender Clarification requests and Tender submissions must be received via the Grŵp Cynefin Procurement Platform.

Timeline

2 Sept 2025 → 1 Jan 2026 · 5 dates
  1. Tender notice published
    2 Sept 2025, 13:47 BST
  2. Clarification questions by388 days ago
    30 Sept 2025, 00:00 BST
  3. Submission deadline381 days ago
    7 Oct 2025, 00:00 BST
  4. Award decision expected by360 days ago
    27 Oct 2025, 23:59 GMT
  5. Contract starts295 days ago
    1 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    2 Sept 2025, 13:47 BST
    UK4

Contracting authority & participating public bodies

Grwp Cynefin

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: IP21194R Ty Silyn, Y Sgwar, Caernarfon, Wales, LL54 6LYContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender