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Published 20 Feb 2025, 15:31 GMT

Official UK procurement notice

Call-off from Lot 4 of the Software Licence Resellers Agreement

Official notice

Authority: University of the Highlands and Islands (Education)·Consortium: 3 public authorities

8 lotsServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: UKScotland (UKM6)
Published estimate£990,000,000total for 8 lots
Submissions closed 24 Mar 2025awarded 3 Jul 2026
Awarded to Softcat Plc

What is being bought8 lots · detail below

Published requirement description

This is a contract award under a Call-off from Lot 4 of the Software Licence Resellers Agreement (ITS4052 SU) for the Provision of Graduate Education Manager Software, supplied by Cayuse LLC.

CPV: Business transaction and personal business software package · Communication and multimedia software package · Database and operating software package · Document creation, drawing, imaging, scheduling and productivity software package · Industry specific software package · Information systems and servers · Information technology services · Miscellaneous software package and computer systems · Networking, Internet and intranet software package · Software package utilities

Lots and requirements (8)Procurement structure

8 lots · all with a published value (£1,040,000,000 together)
Lot #1Software License Resellers Agreement (SLRA) (1)AwardedRenewal UK, ScotlandPublished value£400,000,000

This award notice relates to a call-off contract awarded via Lot 4 of the Software Licence Resellers Agreement (ITS4052 SU), for the Provision of Graduate Education Manager software, supplied by Cayuse LLC.

Delivery: UK, Scotland
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 monthsSecond stage: up to 12 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #2VMWareRenewal UKPublished value£40,000,000

This lot includes VMware software, licences, support, maintenance, renewals, and related services, including VMware-specific consultancy.

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Second stage: up to 10 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #3Commercial Off The Shelf software (COTS)Renewal UKPublished value£300,000,000

This lot involves the sourcing and provision of various software solutions, licenses, and related services, including comprehensive support and license renewals.

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Second stage: up to 12 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #4Adobe ETLARenewal UKPublished value£100,000,000

Sub-Lot 2a relates to Adobe software products aligned with ETLA agreements, including site licences, multi-site licences, and unlimited licences.

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Second stage: up to 10 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #5Adobe VIP/CLPRenewal UKPublished value£50,000,000

Sub-Lot 2b encompasses Adobe CLP Agreements (perpetual licences and optional upgrade protection), VIP Agreements (named user/device subscription licences), and other Adobe products.

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Variant bids: not allowed
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #6Software Asset ManagementRenewal UKPublished value£50,000,000

Software Asset Management (SAM) to include tracking and managing software licenses to ensure compliance and optimise costs

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Second stage: up to 12 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #7Cloud Readiness AssessmentsRenewal UKPublished value£50,000,000

Cloud Readiness Assessments and other related Services to include the evaluations of an organisation’s readiness to transition to cloud infrastructure

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Second stage: up to 12 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package
Lot #8Cyber Security Assessment ServicesRenewal UKPublished value£50,000,000

Cyber Security Assessment Services that provides in-depth evaluations of the member’s security provisions, ensuring that they provide effective protection against cyber threats and compliant with industry regulations. This sub-lot encompasses a range of critical security services designed to strengthen both on-premise and cloud-based environments

Delivery: UK
Extensions: SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months. · SUPC will award this Framework Agreement on the basis of 24 months, with option to extend for 2 periods of 12 months.Second stage: up to 12 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
48100000 Industry specific software package48200000 Networking, Internet and intranet software package48300000 Document creation, drawing, imaging, scheduling and productivity software package48400000 Business transaction and personal business software package48500000 Communication and multimedia software package48600000 Database and operating software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30%
  • Price: 70%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Feb 2025, 15:31 GMT
Last source update
3 Aug 2026, 10:11 BST
Authority reference
CS-UHI-42535
FTS notice number
2026/S 000-073036
Classification (CPV)
Business transaction and personal business software packageCommunication and multimedia software packageDatabase and operating software packageDocument creation, drawing, imaging, scheduling and productivity software packageIndustry specific software packageInformation systems and serversInformation technology servicesMiscellaneous software package and computer systemsNetworking, Internet and intranet software packageSoftware package utilities
Delivery area
UKScotland (UKM6)
Official registry OCID
ocds-h6vhtk-04e549 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Call-off contract awarded via Lot 4 of the Software Licence Resellers Agreement (ITS4052 SU) on behalf of the UHI Academic Partnership. (SC Ref:839040)

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
24 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

24 Mar 2025 → 3 Aug 2026 · 4 dates
  1. Submission deadline
    24 Mar 2025, 12:00 GMT
  2. Invitations to tender expected
    5 May 2025, 00:00 BST
  3. Bids must remain valid until243 days ago
    20 Feb 2026, 23:59 GMT
  4. Notice published80 days ago
    3 Aug 2026, 10:11 BST

Notice history

4 events · 3 releases on Find a Tender · since 24 Jun 2025
  1. Buyer details updated
    24 Jun 2025, 16:02 BST
  2. Status changed to complete
    3 Aug 2026, 10:11 BST
  3. Procurement method changed
    3 Aug 2026, 10:11 BST
  4. Buyer details updated
    3 Aug 2026, 10:11 BST
Published amendments (1)

Modification issued to inform of company name change from Southern Universities Purchasing Consortium to Southern Universities Procurement Consortium

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £46,5001 contract exc. VAT
Bids received 1
Contracts signed 1latest 3 Jul 2026
Awarded toValueDateStatus
Lot 1 · Software License Resellers Agreement (SLRA) (1)1 award
Softcat Plc£46,500 †—Awarded

Contracts

  • Contract 073036-2026-CS-UHI-42535-1 · Softcat Plc

    Signed
    3 Jul 2026
    Value
    £46,500
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Software License Resellers Agreement (SLRA) (1)1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

4 public bodies on the notice

University of the Highlands and Islands

Contracting authorityEducationBody governed by public lawEducation UHI House, Old Perth Road, Inverness, UK, IV2 3JHContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Inverness Sheriff and Justice of the Peace CourtReview body Inverness
  • Southern Universities Purchasing ConsortiumReview body ReadingContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Softcat PlcAwarded supplier Thames Industrial Estate, Fieldhouse Lane, Marlow, UK, SL7 1LW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria