Find a TenderAwarded
Published 3 Nov 2021, 16:35 GMT

Official UK procurement notice

C142/2021/2022 - Inclusion Services Wales

Official notice

Authority: Welsh Government

2 lotsServicesOpen procedure
Published estimate£3,750,000total for 2 lots
Submissions closed 15 Dec 2021awarded 24 Jan 2022
Awarded to Welsh Refugee Council, VICTIM SUPPORT4 awards

What is being bought2 lots · detail below

Published requirement description

The Welsh Government is seeking to procure two services as part of the new Inclusion Services programme - The Wales Hate Support Centre and Sanctuary Seekers Support Service. The Inclusion Services contract aims to procure suitable service provision, through an open procurement process under two separate lots for the two specific areas Lot 1 - Wales Hate Support Centre & Lot 2 – Sanctuary Seekers Support Services.

CPV: Civic betterment and community facility support services · Community action programme · Community health services · Other community, social and personal services · Provision of services to the community

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£3,575,000 together) · same evaluation weights on every lot
Lot #1Wales Hate Support CentreAwardedRenewalPublished value£1,800,000

The Client aims to award a 3 year contract to deliver a Wales Hate Support Centre to provide enhanced advocacy and support for victims of hate crimes and incidents across Wales. The contract must deliver a free easily accessible public service, independent of Police and criminal justice agencies and have a continued focus on increasing awareness of reporting across Wales.

The Successful Bidder (s) will support the development and implementation of the Welsh Government’s strategic approach to tackling hate crime in Wales.

The key objectives we expect the Wales Hate Crime Support Service to achieve are:

  • Provision of an independent, inclusive and high-quality support, advocacy and advice service which promotes victim-centred choices for all Hate Crime and hate incident victims across Wales.
  • Innovative outreach and engagement using a range of methods on a pan-Wales basis, which includes reaching socially and geographically excluded communities, to increase awareness and encourage reporting.
  • Work closely with Welsh Government to develop and deliver positive and innovative awareness-raising campaigns across Wales to encourage reporting and awareness and reduce offending behaviour.
  • Provide leadership and expertise to the Public, Private and Third Sectors through high-quality information, resources and training.
  • Supporting partnership structures to ensure victim voices are heard and to influence collaboration across sectors and organisations.
  • Develop and coordinate support for victims to self-advocate for changes and improvements.
Delivery: Wales · Across Wales
Extensions: The contract is a 3 year initial contract term with a 2 year extension option.Variant bids: not allowed
Lot #2Sanctuary Seekers Support ServiceAwardedRenewalPublished value£1,775,000

The Sanctuary Seekers Support Service aims to provide a national support service for people seeking sanctuary on a pan-Wales basis. The

service aims to draw upon a number of inter-related areas with a pan-Wales geographical spread and collaborative working to fulfill the

themes and outcomes.

The key objectives we expect the Sanctuary Seekers Support Service to achieve are:

  • Ensuring anyone living in Wales as a forced migrant can get access to expert advice and advocacy support through this service;
  • Advice would be free to clients, independent of Government, and of a high-quality.
  • The service will dedicated focus on the need for legal immigration advice, support for children and young people in these systems,

women and LGBTQ+ individuals;

  • Advice and advocacy support will be accessible regardless of language needs, location or digital connectivity and a variety of

communication and interpretation methods will be used to ensure this is the case;

  • Sanctuary seekers will receive support towards community integration, including strengthen their skills and capacity to build their lives in

Wales;

  • The project will ensure Welsh Government has the data and insights needed to understand and respond to trends and gaps in required

support;

  • The project will contribute towards building public understanding and awareness of the circumstances, needs and talents of forced

migrants living in Wales. This will involve engagement with the media and local communities.

Delivery: Wales · Across Wales
Extensions: The contract is a 3 year initial contract term with a 2 year extension option.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Nov 2021, 16:35 GMT
Last source update
16 Jan 2025, 10:03 GMT
Award evaluation window
16 Dec 2021 – …
Authority reference
C142/2021/2022
FTS notice number
2025/S 000-001445
Classification (CPV)
Civic betterment and community facility support servicesCommunity action programmeCommunity health servicesOther community, social and personal servicesProvision of services to the community
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-02f33b Find a Tender

Publisher note: updated value of the modification by an additional GBP 10,000 (WA Ref:147337)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
15 Dec 2021, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Bids opened
16 Dec 2021, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Dec 2021 → 16 Jan 2025 · 3 dates
  1. Submission deadline
    15 Dec 2021, 14:00 GMT
  2. Bids opened
    16 Dec 2021, 14:00 GMT
  3. Notice published
    16 Jan 2025, 10:03 GMT

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    11 Feb 2022, 15:24 GMT
Routine re-releases (4)
  • 2021-11: 1 release · 3 Nov 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £5,298,9623 contracts exc. VAT · 1 repeated publication of the same award counted once
Bids received 2
Contracts signed 4latest 24 Jan 2022
Awarded toValueDateStatus
Lot 1 · Wales Hate Support Centre1 award
VICTIM SUPPORT£1,079,962 †—Awarded
Lot 2 · Sanctuary Seekers Support Service3 awards
Welsh Refugee Council£3,154,000 †—Awarded
Welsh Refugee Council£1,065,000 †—Awarded
Welsh Refugee Council£3,144,000 †same award published again · counted once—Awarded

Contracts

  • Sanctuary Seekers Support Service · Welsh Refugee Council

    Signed
    24 Jan 2022
    Value
    £3,154,000
    Status
    active
    • Change Additional funding is required to place enough resource for services across Wales meeting the needs of increased numbers from the Home Office’s Asylum Dispersal Plan and any potential new immigration routes being established. This modification is not to extend the contract term, but for the additional funding required to sustainably deliver the expanded contract services during the contract extension period., Need for additional works, services or supplies by the original contractor/concessionaire: For the contract to remain sustainable for the supplier, for the expansion of the service across all LAs in Wales; when utilising the extension period so as not to create issues of interoperability, claims of two-tier approaches and significant duplication of costs.
  • Wales Hate Support Centre · VICTIM SUPPORT

    Signed
    24 Jan 2022
    Value
    £1,079,962
    Status
    active
  • Sanctuary Seekers Support Service · Welsh Refugee Council

    Signed
    24 Jan 2022
    Value
    £1,065,000
    Status
    active
  • Sanctuary Seekers Support Service · Welsh Refugee Council

    Signed
    24 Jan 2022
    Value
    £3,144,000
    Status
    active
    • Change Additional funding is required to place enough resource for services across Wales meeting the needs of increased numbers from the Home Office’s Asylum Dispersal Plan and any potential new immigration routes being established. This modification is not to extend the contract term, but for the additional funding required to sustainably deliver the expanded contract services during the contract extension period., Need for additional works, services or supplies by the original contractor/concessionaire: For the contract to remain sustainable for the supplier, for the expansion of the service across all LAs in Wales; when utilising the extension period so as not to create issues of interoperability, claims of two-tier approaches and significant duplication of costs.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Wales Hate Support Centre1bids · 1 electronic · 1 from abroad0——
2 · Sanctuary Seekers Support Service1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

Welsh Government

Contracting authorityNational or federal agency/officeGeneral public services Corporate Procurement Services, Cathays Park, Cardiff, Wales, CF10 3NQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria