Find a TenderAwardedContract details notice

Published 24 Mar 2025, 13:47 GMT

Official UK procurement notice

Bus Shelter Advertising Concession and Maintenance Services

Official notice

Authority: West Northamptonshire Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdConcessionVCSE suitable

Sectors: Transport Equipment & Vehicles (34)Construction Materials & Prefab (44)Construction & Civil Engineering (45)

+2 more

Repair & Maintenance (50)Business Services & Consultancy (79)

Delivery: East Midlands (UKF24)

Concession value (operator's revenue)£15,000,000operator revenue, not the authority's budget · 1 value update

Submissions closed 15 May 2025awarded 25 Sept 2025

Awarded to Clear Channel UK Ltd

Contract term 10 yrsends 2 Nov 2035 · up to 2 Nov 2040 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

West Northamptonshire Council sought tenders for the following services: Bus Shelter Advertising Concessions and Maintenance Services, from which the maintenance of the bus shelters is to be funded, with the aim of the Authority also receiving an income. The contract will provide for the operator to provide and install new shelters.

The scope of the services was further detailed in the procurement documents made available on the publication of the Tender Notice and these documents were further refined during the procurement process.

The procurement was undertaken using the Competitive Flexible procedure under the Procurement Act 2023.

At Tender Notice and considering existing service scope the Authority estimated a total value of £15,000,000 excluding VAT as per Schedule 3, para. 3(2) of the Procurement Act 2023. The estimated capital financing, maintenance cost and income to WNC are based on the financial element of the tender evaluation the actual total cost is unknown due to the nature being a concessions contract and is an estimated value.

The authority expects to re-tender this requirement around 1 Jan 2040, 23:59 GMT.
How the procedure runs: The Authority has adopted the Competitive Flexible Procedure under the PA23 to include a dialogue phase to identify and define the solutions which are best suited to meeting the needs of the Authority as set out in the procurement documents. The Competitive Flexible Procedure consists of two stages; • Stage one: Procurement Specification Questionnaire (PSQ) - Conditions of Participation • Stage two: Invitation to Submit Final Tender (ISFT) - to include dialogue. The Authority does not intend to use the PSQ to reduce the number of Qualified Bidders down to the next stage of the Competitive Flexible process. The Authority does not intend to reduce the number of Qualified Bidders down during the dialogue stages by applying the award criteria. An indicative timetable for the procurement is detailed in the ISFT document together with the proposed approach to the dialogue process.

CPV: Advertising and marketing services · Advertising services · Bus shelters · Bus-stop shelter construction work · Miscellaneous repair and maintenance services · Road furniture · Transport equipment and auxiliary products to transportation

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 10 yrsVCSEPublished value£15,000,000

Contract period: 3 Nov 2025 – 2 Nov 2035 (10 yrs) · up to 2 Nov 2040 with extensionsValue: £15,000,000 exc. VAT · £18,000,000 inc. VAT

Delivery: East MidlandsEligibility: VCSE eligible

Extensions: The Authority may, by giving the Supplier not less than 12 months' written notice prior to expiry of the Initial Term, request the extension of this agreement in respect of the whole (or part) of the Services and on the same terms mutatis mutandis, for a period of up to five years from the day following expiry of the Initial Term.

34000000 Transport equipment and auxiliary products to transportation 34928000 Road furniture 44212321 Bus shelters 45213315 Bus-stop shelter construction work 50800000 Miscellaneous repair and maintenance services 79340000 Advertising and marketing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Full details on the award criteria for the PSQ stage (Procurement Specific Questionnaire) and the ISFT stage (Invitation to Submit Final Tender) are located in the tender pack on the WNC In-Tend portal, project ref WNC00000512. PSQ Stage: - Bidders who do not meet the minimum requirements set out within the PSQ will be disqualified from the Tender process. Full details are set out within the 'Procurement Specific Questionnaire Guidance' document located in the tender pack. The PSQ comprises of the Preliminary questions, Part 1 (confirmation of core supplier information), Part 2 (additional exclusions information) and Part 3 questions (conditions of participation). The Authority does not intend to use the PSQ to reduce the number of Qualified Bidders down to the next stage of the Competitive Flexible process. ISFT Stage: - The weighting is based on 50% Price and 50% Quality (including Social Value). Quality including Social Value: will be evaluated by reference to the questions and award criteria set out in the ISFT document. All responses to the Quality Questions will be evaluated and scored a maximum of 4 marks (full details are set out in the 'Award Criteria' Table in the ISFT document). The moderated scores will be divided by 4 and multiplied by the sub weighting (%) of the relevant Quality Question, to give a final score (%) for each Quality Question (see example within the ISFT document). There is a set minimum quality threshold where a response may be rejected, where the response to any Quality Question fails to achieve a score of 2, even if it scores relatively well against all other criteria. Pricing : The Potential Supplier with the highest overall compliant income price will be awarded the full Price score. All other Tender Responses will be scored in accordance with the following calculation: Score = Price Weighting - ((max price - bidder price) / (max price - min price)) x price weighting. Qualified Bidders who receive a minus score will receive a zero (0) score for price for the purposes of evaluation. An example is provided within the ISFT document.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 1 Jan 2040
First published: 24 Mar 2025, 13:47 GMT
Last source update: 14 Jan 2026, 12:41 GMT
Award evaluation window: Submission end – 23 Sept 2025
Authority reference: WNC 00000512
FTS notice number: 2025/S 000-015519
Latest notice: Contract details notice (UK7)
Classification (CPV): Advertising and marketing servicesAdvertising servicesBus sheltersBus-stop shelter construction workMiscellaneous repair and maintenance servicesRoad furnitureTransport equipment and auxiliary products to transportation
Delivery area: East Midlands (UKF24)
Official registry OCID: ocds-h6vhtk-04f7e9 Find a Tender

How it runs

The Authority has adopted the Competitive Flexible Procedure under the PA23 to include a dialogue phase to identify and define the solutions which are best suited to meeting the needs of the Authority as set out in the procurement documents.

The Competitive Flexible Procedure consists of two stages;

Stage one: Procurement Specification Questionnaire (PSQ) - Conditions of Participation
Stage two: Invitation to Submit Final Tender (ISFT) - to include dialogue.

The Authority does not intend to use the PSQ to reduce the number of Qualified Bidders down to the next stage of the Competitive Flexible process.

The Authority does not intend to reduce the number of Qualified Bidders down during the dialogue stages by applying the award criteria.

An indicative timetable for the procurement is detailed in the ISFT document together with the proposed approach to the dialogue process.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Requests to participate (first stage): 15 May 2025, 12:00 BST
Submission deadline: 15 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/wnc/aspx/Home ↗

Timeline

24 Mar 2025 → 14 Jan 2026 · 9 dates

Planning notice published
24 Mar 2025, 13:47 GMT
Next notice expected
2 Apr 2025, 00:59 BST
Tender notice published
16 Apr 2025, 12:17 BST
Submission deadline
15 May 2025, 12:00 BST
Award decision expected by395 days ago
23 Sept 2025, 23:59 BST
Assessment summaries sent390 days ago
29 Sept 2025, 00:00 BST
Standstill ends380 days ago
8 Oct 2025, 23:59 BST
Contract starts355 days ago
3 Nov 2025
Latest notice published282 days ago
14 Jan 2026, 12:41 GMT

Notice history

12 events · 7 releases on Find a Tender · since 24 Mar 2025

Preliminary market engagement notice published
24 Mar 2025, 13:47 GMT
UK2
Tender notice published
16 Apr 2025, 12:17 BST
UK4
Published value published: £15,000,000
16 Apr 2025, 12:17 BST
Status changed to active
16 Apr 2025, 12:17 BST
Procurement method changed
16 Apr 2025, 12:17 BST
Tender notice published
22 Apr 2025, 08:17 BST
UK4
Tender notice published
23 Apr 2025, 11:22 BST
UK4
Contract award notice published
29 Sept 2025, 08:50 BST
UK6
Status changed to complete
29 Sept 2025, 08:50 BST
Contract signature expected
31 Oct 2025, 23:59 GMT
scheduled
Contract details notice published
19 Nov 2025, 09:27 GMT
UK7
Contract details notice published
14 Jan 2026, 12:41 GMT
UK7

Published amendments (1)

Technical error with CDP

Routine re-releases (7)

2025-04: 3 releases · 16 Apr 2025, 23 Apr 2025
2025-03: 1 release · 24 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £5,000,0001 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 31 Oct 2025

Awarded to	Value	Date	Status
Clear Channel UK Ltd3 Nov 2025 – 2 Nov 2035 · up to 2 Nov 2040Extensions: The Authority may, by giving the Supplier not less than 12 months' written notice prior to expiry of the Initial Term, request the extension of this agreement in respect of the whole (or part) of the Services and on the same terms mutatis mutandis, for a period of up to five years from the day following expiry of the Initial Term.	£5,000,000	25 Sept 2025	Awarded

Contracts

Bus Shelter Advertising Concession and Maintenance Services · Clear Channel UK Ltd
Signed
31 Oct 2025
Value
£5,000,000
Period
3 Nov 2025 – 2 Nov 2035 · up to 2 Nov 2040 with extensions
Status
active
Extensions
The Authority may, by giving the Supplier not less than 12 months' written notice prior to expiry of the Initial Term, request the extension of this agreement in respect of the whole (or part) of the Services and on the same terms mutatis mutandis, for a period of up to five years from the day following expiry of the Initial Term.
6 agreed KPIs: Performance Measurement - Urgent Faults Resolved · Performance Measurement - Non-urgent Faults resolved · Performance Measurement - Offensive Graffiti or Fly Posting Removed …
- Performance Measurement - Urgent Faults Resolved, Percentage of Urgent Faults resolved in specified time - Target 95% The Operator shall self-monitor and report on performance on a monthly basis to the Authority.
- Performance Measurement - Non-urgent Faults resolved, Percentage of Non-urgent Faults resolved in specified time - Target 90% The Operator shall self-monitor and report on performance on a monthly basis to the Authority.
- Performance Measurement - Offensive Graffiti or Fly Posting Removed, Percentage of offensive graffiti or fly posting removed in specified time - Target 95% The Operator shall self-monitor and report on performance on a monthly basis to the Authority.
- Performance Measurement - Mandatory Inspections and Required Follow-up Works, Percentage of statutory / mandatory inspections and required follow-up works completed in required time - Target 98% The Operator shall self-monitor and report on performance on a monthly basis to the Authority.
- Performance Measurement - Planned Inspections and Maintenance Works, Percentage of other planned inspections and maintenance works completed in scheduled time (scheduled time to meet the requirements of this Specification) - Target 90% The Operator shall self-monitor and report on performance on a monthly basis to the Authority.
- Performance Measurement - Time the Customer Response Facilities are Available, Percentage of time the customer response facilities are available and responded to in accordance with clause 22.3 - Target 99% The Operator shall self-monitor and report on performance on a monthly basis to the Authority.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	0	0	—

Who bid

wonBauer Media Outdoor UK Ltd · Greater London

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

West Northamptonshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGDV-8944-CMBP Angel Street, Northampton, East Midlands, NN1 1EDContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Bauer Media Outdoor UK LtdAwarded supplierGB-PPON: PMNX-4662-JYYH 33 Golden Square, London, London, W1F 9JTContact email, phone

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsAccess: The Tender documents are available via the WNC In-Tend portal - https://in-tendhost.co.uk/wnc/aspx/Home The project, WNC00000512 is located within the 'Tenders/Current' section of the portal. Potential Suppliers will need to select 'view details' then 'express an interest' on the project prior to viewing the associated tender documents. Potential Suppliers will need to be registered on the In-Tend portal (or logged in) before the 'express an interest' button is visible. When the 'express an interest' has been selected, the project can then be located within the 'Tenders/My Tenders' section (bidders must be logged in to view 'My Tenders'). By expressing an interest on the In-Tend project is not an automatic acceptance to be invited to or submit a tender response. Please read all of the guidance within the Tender pack. All Potential Suppliers must complete and submit the PSQ response as part of the first stage of the tender process.
Signed contract contractSigned contractPDFRedacted contract published on 14.01.2026

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Jan 2026, 12:41 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender19 Nov 2025, 09:27 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 Sept 2025, 08:50 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Apr 2025, 11:22 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Apr 2025, 08:17 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Apr 2025, 12:17 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender24 Mar 2025, 13:47 GMT