Official UK procurement notice
Bulk storage replacement · UK public procurement notice
Authority: UK Biobank Ltd (Public body)
What is being bought
Published requirement descriptionUK Biobank (‘UKBB’) is issuing this tender to invite Bids for a replacement to its existing Petabyte level storage system. The system hosts a data repository and consists of three identical DDN EXAScaler appliances, each sited in a different location.
Whilst the appliances have performed well, they are approaching end-of-life and need to be replaced. Consequently, UKBB is seeking to procure a new set of storage systems capable of hosting the repository for at least the next 5 years.
CPV: Computer storage units · Computer-related equipment · Hardware installation services
The lotProcurement structure
single lot · no lot value publishedLot #1The proposed solution must consist of identical, standalone systemsAwardedRenewal
The proposed solution must consist of identical, standalone systems.
The ability of the systems to store a large volume of data is essential. Whilst most files comprising the data are typically a few hundred MB in size, the total number of files mean each system must offer a minimum usable capacity of 1.5 Petabytes.
Whilst the performance demands on the systems will not be high, the systems must meet certain criteria in respect of size, connectivity, and operational standards. In particular, each system must be no more than 20U in height and fit into a standard rack with an external width of 60cm and external depth of 120cm deep.
The systems should be easy to use and include features that allow for file recovery, event notification, and reporting.
The existing appliances are covered by support until 30 November 2023. Consequently, all purchased systems need to be installed, commissioned, and handed over to UKBB in advance of this date.
Following installation and commissioning, a 5-year service support contract is required for each of the systems.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Functional Capabilities: 8%
- Security and Resilience: 10%
- Delivery, Installation, and Commissioning: 4%
- Management and Support: 23%
- price: 55%
Published award criteria (5)
- Functional Capabilities: 8%
- Security and Resilience: 10%
- Delivery, Installation, and Commissioning: 4%
- Management and Support: 23%
- Price: 55%
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 May 2023, 15:09 BST
- Last source update
- 1 Nov 2023, 15:01 GMT
- Award evaluation window
- 26 Jun 2023 – …
- Authority reference
UKBB016- FTS notice number
2023/S 000-032335- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ce50Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: UK Biobank reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UK Biobank shall not be liable for any costs or expenses incurred by any organisation in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised. UK Biobank has obligations under the UK General Data Protection Regulation and to its stakeholders to ensure that its information is stored, transmitted and processed securely, with appropriate organisational and technical measures in place. UK Biobank must also take reasonable steps to ensure that information it shares continues to be protected with adequate security. These requirements represent a generic level of security standards for data storage, retrieval and usage that suppliers and partners of UK Biobank must comply with. The estimated contract value for the initial purchase of 1 system may be in the range of 450,000 – 550,000 GBP, but it is not possible to provide an overall maximum estimated value for the contract. However, based on the initial purchase above, and whilst recognising the value may vary, the overall maximum value for the purchase of 1 system if the contract lasts for the full 5 year period could be in the range of 850,000 – 900,000 GBP. UK Biobank will incorporate a standstill period at the point the decision in relation to the award of the contracts is notified to bidders. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful bidders to lodge an appeal in regards to the award decisions, before the contracts are entered into. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:230643)
How it was run
Official notice- Submission deadline
- 26 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Jun 2023, 12:00 BST
Timeline
26 Jun 2023 → 1 Nov 2023 · 4 dates- Submission deadline26 Jun 2023, 12:00 BST
- Bids opened26 Jun 2023, 12:00 BST
- Bids must remain valid until25 Sept 2023, 23:59 BST
- Notice published1 Nov 2023, 15:01 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Nov 2023, 15:01 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Define Tech LtdSME | £572,000 † | — | Awarded |
Contracts
Contract 032335-2023-1 · Define Tech LtdSME
- Signed
- 1 Nov 2023
- Value
- £572,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic · 10 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Define Tech LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria