Find a TenderAwarded
Published 31 Aug 2021, 11:56 BST

Official UK procurement notice

BTA1586 - Exhibition Stand Design Build & Support Services Framework Agreement

Official notice

Authority: VisitBritain/VisitEngland

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£2,000,000framework ceiling, not attributable revenue
Submissions closed 27 Sept 2021awarded 10 Nov 2021

What is being bought

Published requirement description

VisitBritain is seeking to establish a multi supplier Framework Agreement with a maximum of 3 suppliers for a the provision of non-exclusive exhibition stand & design Services with a suitably qualified and experienced suppliers.<br/>The successful bidders appointed to the Framework Agreement are expected to deliver the supply, construction, storage, transportation, installation, dismantling and removal of exhibition stands, including the design and build of exhibition and conference stands.

CPV: Design support services · Event services · Exhibition equipment · Exhibition stands · Fair and exhibition organisation services · Graphic design services

How this framework works

From the published notice
Places
up to 3 suppliers · 2 bids received (0.7 per place) · 1 appointed

The lotProcurement structure

single lot · value published
Lot #1VisitBritain/VisitEngland seeks to procure a non-exclusive Exhibition Stand Design…AwardedRenewalPublished value£2,000,000

VisitBritain/VisitEngland seeks to procure a non-exclusive Exhibition Stand Design Build & Support Services Framework Agreement, and appoint suitably qualified & experienced suppliers that supports British tourism interest and values, and shares our goal in challenging perceptions of Britain.<br/><br/>VisitBritain/VisitEngland anticipates attending the following exhibitions/events:<br/><br/>IMEX America (November 2021)<br/>IBTM World (November / December 2021)<br/>ITB Berlin (March 2022) <br/>IMEX Frankfurt (April 2022) <br/><br/>Future events at the above locations, or alternative locations may be required for call offs under the terms of the Framework Agreement. <br/><br/>VisitBritain/VisitEngland is conducting this ‘Open’ tender process via ContractsFinder & Find a Tender Service for a multi supplier framework agreement. A maximum of three (3) suppliers will be appointed to the Framework Agreement for an initial term of 12 months from date of award, with the option to extend for a further two (2) periods of 12 months each. VisitBritain/VisitEngland will Call Off the required Services via ‘Direct Award’ or ‘Further Competition’ during the term of the Framework Agreement. <br/><br/>The appointed suppliers must be able to provide a fully integrated (end to end) Exhibition Stand Design & Support Services including: Storage, Transport & Logistics.<br/><br/>Bidders should note that as part of this tender process, VisitBritain/VisitEngland will simultaneously invite bidders to submit a Further Competition Response for the IMEX America 2021 requirement. VisitBritain/VisitEngland will only evaluate the Further Competition Responses from the three (3) bidders who are recommended for contract award and appointed onto the Framework Agreement.

Delivery: London · International
Extensions: The Framework Agreement can be extended for up to two further periods of 12 months each.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70.00%
  • Price: 30.00%
Conditions of participation1
  • Suitability

    As stated in the procurement documentation.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “BTA1586 - Exhibition Stand Design Build & Support Services Framework…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
31 Aug 2021, 11:56 BST
Last source update
7 Jan 2022, 11:22 GMT
Award evaluation window
27 Sept 2021 – …
Authority reference
BTA1586
FTS notice number
2022/S 000-000437
Classification (CPV)
Design support servicesEvent servicesExhibition equipmentExhibition standsFair and exhibition organisation servicesGraphic design services
Delivery area
London (UKI3)
Official registry OCID
ocds-h6vhtk-02db27 Find a Tender
Review and risk notes
Review procedure

The BTA will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

Publisher note: For additional information please register interest: https://visitbritain.force.com/s/Welcome

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://visitbritain.force.com/s/Welcome ↗

Appointment period ends
27 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
27 Sept 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Sept 2021 → 7 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Sept 2021, 12:00 BST
  2. Bids opened
    27 Sept 2021, 12:00 BST
  3. Bids must remain valid until
    27 Dec 2021, 23:59 GMT
  4. Notice published
    7 Jan 2022, 11:22 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Jan 2022, 11:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 10 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 000437-2022-1

    Signed
    10 Nov 2021
    Value
    £2,070,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

VisitBritain/VisitEngland

Contracting authorityNational Tourism BodyTourism 3 Grosvenor Gardens, Victoria, London, London, SW1W 0BDContact name, email Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice
  • The Equinox GroupFramework contractor09432531 3365 Century Way, Thorpe Park, Leed, Leeds, London, LS15 8ZB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria