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ClosedFind a Tender · UK4

BT225 - Grants Management System

Buyer: Westminster City Council →

View official notice ↗Official source

BuyerWestminster City Council
StatusClosed
Deadline23 Jan 2026
Value£80,000
Published12 Jan 2026

What is being bought

Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes. In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives: • To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don’t have to re-input the same information multiple times when applying for grants. • To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error. • To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.

Categories

Software package and information systems 48000000Industry specific software package 48100000Compliance software package 48170000Contact management software package 48333000Financial information systems 48812000Industry specific software development services 72212100Compliance software development services 72212170Provision of services to the community 75200000Financial management consultancy services 79412000Other community, social and personal services 98000000

Lot details

Lot 1

No lot description published.

Statusactive
Value£80,000
Contract periodFrom 9 Feb 2026 to 8 Feb 2028
SME suitabilitySuitable for SMEs

What is included

ItemCategoryQuantity
1Industry specific software package, Industry specific software development services, Financial information systems, Financial management consultancy services, Compliance software development services, Provision of services to the community, Software package and information systems, Contact management software package, Other community, social and personal services, Compliance software packageNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 486,8361 median · 9.6 average (2,488 of 6,836 with a bid count)1.7 average (2,927 of 6,836 with named award suppliers)Not published
Same buyer5Not publishedNot publishedNot published
Similar published value (0.5×–2×)2403 median · 3 average (1 of 240 with a bid count)1 average (1 of 240 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05f140
Latest release ID002367-2026
Latest release timestampMon Jan 12 2026 15:41:51 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/002367-2026
Tender statusactive
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryservices
Above thresholdNo
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-01-23T17:00:00+00:00
Expression of interest deadlineNot published
Enquiry deadline2026-01-21T17:00:00+00:00
Award period: startNot published
Award period: endNot published
Submission method detailsYou can click 'register' to create a log in for the procurement portal via this link: https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=95cbae3a-3db5-476e-8d1a-8e09cf1fba37&_ncp=1743164084024.1755011-1 Once you have created an account, you can log into the opportunity via this link: https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F
Submission languagesNot published
Electronic catalogue policyNot published
Total tender value£80,000
Tender lots in source1
Tender items in source1
Tender documents in source1
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
12 Jan 2026tenderUpdate002367-2026
8 Dec 2025tender080831-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "You can click 'register' to create a log in for the procurement portal via this link:\nhttps://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=95cbae3a-3db5-476e-8d1a-8e09cf1fba37&_ncp=1743164084024.1755011-1\nOnce you have created an account, you can log into the opportunity via this link: https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PJVD-6261-BPPJ",
      "name": "Westminster City Council",
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}
Complete JSON history (2 releases)
12 Jan 2026 · 002367-2026 · tenderUpdate
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    },
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    "submissionTerms": {
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    "procurementMethod": "open",
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    "submissionMethodDetails": "You can click 'register' to create a log in for the procurement portal via this link:\nhttps://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=95cbae3a-3db5-476e-8d1a-8e09cf1fba37&_ncp=1743164084024.1755011-1\nOnce you have created an account, you can log into the opportunity via this link: https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F",
    "procurementMethodDetails": "Below threshold - open competition"
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8 Dec 2025 · 080831-2025 · tender
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  },
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