Official UK procurement notice
British Museum Digital Asset Management System
Authority: The Trustees of the British Museum
What is being bought
Published requirement descriptionThe British Museum wishes to replace its Digital Asset Management System (DAMS), a critical system that stores and distributes images across many systems and departments. It facilitates research and education, enables commercial image sales, and provides material for marketing content. Whilst the DAMS is internal facing it also supplies images to public facing systems, notably the Museum’s online collection database, Collections Online. This procurement includes the following activities:
a) Configuration of a new cloud based DAMS operating on a SaaS basis,
b) Migration of existing assets & metadata from the existing on premises DAMS to the new cloud based DAMS,
c) Integration of the new DAMS with other Museum systems,
d) Ongoing support for the new DAMS.
The estimated total contract value is based on a maximum contract duration of 10 years and assumptions about the volume of data that will be stored in the DAMS over that period so should be treated as being indicative only.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1The procurement of a new DAMS will be conducted as an Open Procedure using the Delta…
The procurement of a new DAMS will be conducted as an Open Procedure using the Delta eSourcing platform. Elements of the tender documents that will be published contain confidential information relating to security aspects of both our current DAMS and the requirements for the new DAMS. To protect this confidential information we require that potential bidders sign a non disclosure agreement (NDA) before we release the full specification and supporting information to them. It will not be possible to directly access the tenderbox via a link in this Contract Notice.
To request a copy of the NDA template please email [email protected] including the text "BM.24.005 NDA request" in the subject line and include the email address that is associated with your account on the Delta eSourcing system.
Those potential bidders that have already completed this process in response to the Prior Information Notice 2024/S 000-014516 will receive an invitation from the Delta eSourcing system allowing them to access the tender documents when this Contract Notice is published and need not take any further action. Other potential bidders will be sent an invitation as soon as a completed NDA is received.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 May 2024, 14:05 BST
- Last source update
- 20 May 2024, 19:05 BST
- Award evaluation window
- 21 Jun 2024 – …
- Authority reference
BM.24.005- FTS notice number
2024/S 000-015922- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04579aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=863156488 GO Reference: GO-2024520-PRO-26118734
How it was run
Official notice- Submission deadline
- 21 Jun 2024, 13:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Jun 2024, 13:00 BST
Timeline
20 May 2024 → 21 Jun 2024 · 4 dates- Next notice expected20 May 2024, 00:00 BST
- Notice published20 May 2024, 19:05 BST
- Submission deadline21 Jun 2024, 13:00 BST
- Bids opened21 Jun 2024, 13:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 20 May 2024- Status changed to active20 May 2024, 19:05 BST
- Procurement method changed20 May 2024, 19:05 BST
- Deadline published: 21 Jun 2024, 13:00 BST20 May 2024, 19:05 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Process and specification contact points (1)
- The British MuseumProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.