Official UK procurement notice
Bridgwater Fair - Electric Supply
Authority: Bridgwater Town Council (Local council)
What is being bought
Published requirement descriptionSt Matthews Fair, Market Electricity Supply.
Date & Time:
Annually on the Last Wednesday of September, install to be in place before 9am on the Tuesday of fair week.
Duration: Electricity supply available daily from 09.00 - 00.00 Tuesday until end of event Saturday 23.00. Cabling to be removed before 10am Sunday morning when the highway reopens.
Location:
West Street, Bridgwater, Somerset.
Requirements:
8 Generators at various locations on West Street Bridgwater.
Generator 1 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 2 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 3 - Min 100KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Supply up to 63amp 3 phase. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 4 - Min 100KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Supply up to 63amp single phase. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 5 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 6 - 30KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 7 - 60KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Ranging from 16 - 32amp. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Generator 8 - Min 100KVA Silent generator. Feed up to 14 power supplies ranging up to 75m in length per outlet. Supply up to 63amp 3 phase. All in minimum IP44 protection or above. Using HO7RN-F type cable.
Cable ramp protection to be used on all public footpaths offering ADA level or suitable for wheelchair access.
All generators to have external fuel tanks or battery towers to last the duration of the event Tuesday - Saturday. Generators are located behind stalls and not accessible for fuel delivery's during the event.
All fuel costs to be included in tender costs.
Fuel to be as sustainable as possible. Hydrotreated Vegetable Oil (HVO) or other solutions.
Electrical cover to be provided on site during opening hours 08.00 - 00.00 Tuesday to Saturday. Power shut off overnight.
All transport costs to be included in tender price.
- Contractor Requirements
The contractor must be a fully licensed provider, with a track record of delivering large-scale public events.
Provide all necessary documentation, including risk assessments, method statements, and proof of insurance.
Work in liaison with Bridgwater Town Council to agree on safety measures, and any other necessary arrangements.
Be responsible for all necessary setup, maintenance, and clean-up operations.
Ensure all waste is disposed of in an environmentally responsible manner.
Contractors should provide a detailed quotation on BTCSMF06.
CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Electricity, heating, solar and nuclear energy · Installation services of electrical and mechanical equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 2 yrs 2 mo · up to 4 yrs 2 mo from 1 Sept 2026
Published description of the framework
The Council will evaluate each Tender and award the contract to the supplier/s that offers the most advantageous tender proposal based upon the Councils' overriding requirements.
As part of this procurement the Council accepts no obligation in any way to award the contract to the lowest or any bidder; or consider any additional information received from suppliers other than that requested as part of the Tender.
Each Tender will be checked initially for compliance with all requirements of the ITT, where information is deemed to be unsuitable or missing a tender will be disqualified. Mandatory Information is not scored. Information scored on a Pass/Fail weighting must be provided. Unsatisfactory responses may result in your tender being disqualified.
Tenders will be evaluated against the award criteria detailed in BTCSMF08. The Council shall not be obliged to accept the lowest tender.
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Relevant experience: 20%
- Equipment: 15%
- Health and Safety: 10%
- Warranties: 5%
- Price: 40%
- Environmental responsibility: 10%
Published award criteria (6)
- Price: The pricing element of Applicants' Bid will be evaluated using the following scoring system. The lowest tendered price will be allocated a maximum score of 40%. Other tendered prices which are higher will be scored using the following equation: % score = lowest tendered price ____________________ X 40% your tendered price
- Relevant experience: Provide a detailed description of the event service you can offer. Outline how your proposal meets our requirements, including your ability to deliver a high-quality service. Highlight your past experience, showcasing previous similar events you have delivered. List any relevant qualifications, certifications, or industry accreditations that demonstrate your suitability for this contract.
- Equipment: 2) Detail the equipment you will use to deliver the event, including generators, fuel type, and safety mechanisms. Specify the number of staff available for the event, their roles, and their relevant experience. Explain how you will ensure adequate staffing levels for setup, operation, and clean-up.
- Health and Safety: Describe your approach to health and safety, including compliance with relevant UK legislation and industry standards. Explain how you will mitigate risks associated with electrical supply and safe cable systems, emergency procedures, and weather contingencies. Provide details of your risk assessment process and any staff training in health and safety
- Warranties: 4) Outline any warranties or guarantees provided with your service, including your commitment to addressing any issues that may arise. Specify contingency plans in case of delivery issues and cancellation due to unforeseen circumstances such as extreme weather conditions.
- Environmental responsibility: 5) Environmental Responsibility - Outline your approach to sustainability, including the use of recyclable materials, reduction of single-use plastics, and responsible disposal of waste. Specify any hazardous chemicals used and the measures taken to minimise environmental impact.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Bridgwater Fair - Electric Supply” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Apr 2026, 12:23 BST
- Last source update
- 10 Apr 2026, 12:23 BST
- Authority reference
BTCMF- FTS notice number
2026/S 000-032786- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067fe9Find a Tender
How it was run
Official notice- Appointment period ends
- 8 May 2026, 12:00 BST
- Clarification deadline
- 29 Apr 2026, 17:00 BST
- Electronic submission
- Not allowed
Submissions will only be accepted if they are returned:
Via post to:
Bridgwater Town Council, High Street, Bridgwater, Somerset, TA6 3AS
Marked for the attention of: Rob Semple, Community Services Director.
Tender returns must remain anonymous until the tender opening is completed. There must not be any markings showing your company name on the envelope and the envelope must be marked 'Electrical Services for Bridgwater Fair and Related Services Tender.' Bids received which include the identify of the bidder on the packaging or delivery note and bids received which do not provide all of the information or that arrive after the 12 noon deadline will be disqualified. It is for bidders to ensure that their submission is compliant. No claims will be accepted where a bidder or his delivery organisation has delivered a late bid for any reason.
Timeline
10 Apr 2026 → 1 Sept 2026 · 4 dates- Tender notice published195 days ago10 Apr 2026, 12:23 BST
- Clarification questions by176 days ago29 Apr 2026, 17:00 BST
- Admission / appointment period ends167 days ago · period end, not a bid countdown8 May 2026, 12:00 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Apr 2026, 12:23 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender