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Published 18 Feb 2022, 15:35 GMT

Official UK procurement notice

BR-012-2022 - Provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast.

Official notice

Authority: NI Assembly

ServicesCompetitive procedure with negotiation
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Hotel, restaurant and retail trade services (55)Cleaning & Environmental Services (90) Delivery: Northern Ireland (UKN06)
Published estimate£6,040,000exc. VAT
Submissions closed 21 Mar 2022

What is being bought

Published requirement description

The Northern Ireland Assembly Commission (the Assembly Commission) is seeking to procure a single contractor for the provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast. This includes the deliverables set out below:

  • Provision of catering for Parliament Buildings pass holders in the Blue Flax Restaurant and the Members’ Bar and Coffee Lounge, and vending machines in the Blue Flax Restaurant;
  • Provision of catering for visitors and pass holders in the Members’ Dining Room (MDR) and the ‘Speaker’s Corner’;
  • Provision of hospitality for events and functions, as requested, within Parliament Buildings;
  • Cleaning of Parliament Buildings and litter picking within the immediate environs of Parliament Buildings;
  • Operation of retail outlet: The Speaker’s Corner which houses a gift shop, a Post Office;
  • Provision of silk flower arrangements and fresh floral displays as required (also referred to as “ad-hoc services”);
  • Provision of catering and non-catering porterage within Parliament Buildings and its immediate environs;
  • Other related services including cold beverage and confectionary vending, ancillary cleaning (air fresheners, feminine hygiene, floor mats, washroom vending, roller towels); and
  • Sourcing of ‘pass through’ services e.g. water fonts; flower ordering and dry cleaning within the gift shop.
  • Recurrence: 5 Years

CPV: Accommodation cleaning services · Beverage-serving services · Building-cleaning services · Canteen and catering services · Cleaning and sanitation services · Cleaning services · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Office cleaning services · Restaurant and food-serving services · Retail trade services

The lotProcurement structure

single lot · value published
Lot #1RenewalPublished value£6,040,000
Delivery: Northern Ireland
Extensions: After the initial contract period there will be an option of one 2-year extensionVariant bids: not allowed
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products55400000 Beverage-serving services55500000 Canteen and catering services55900000 Retail trade services90900000 Cleaning and sanitation services90910000 Cleaning services

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 5 Years
First published
18 Feb 2022, 15:35 GMT
Last source update
18 Feb 2022, 15:35 GMT
FTS notice number
2022/S 000-004697
Classification (CPV)
Accommodation cleaning servicesBeverage-serving servicesBuilding-cleaning servicesCanteen and catering servicesCleaning and sanitation servicesCleaning servicesFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsOffice cleaning servicesRestaurant and food-serving servicesRetail trade services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-0318f5 Find a Tender

Publisher note: Electronic ordering, invoicing and payment will be used.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
21 Mar 2022, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.etendersni.gov.uk ↗ or NI Assembly Commission, Belfast, United Kingdom. NUTS code: UKN06. [email protected], www.etendersni.gov.uk ↗

Timeline

18 Feb 2022 → 19 Jul 2022 · 3 dates
  1. Notice published
    18 Feb 2022, 15:35 GMT
  2. Submission deadline
    21 Mar 2022, 15:00 GMT
  3. Bids must remain valid until
    19 Jul 2022, 23:59 BST

Contracting authority & participating public bodies

NI Assembly

Contracting authorityRegional or local authorityLegislature Parliament Buildings, Belfast, UK, BT4 3XXContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Not applicableReview body Belfast

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.