Official UK procurement notice
Borden Grammar School - Cleaning Tender
Authority: Borden Grammar School (Education)·On behalf of: RIVA Partnership Ltd
What is being bought
Published requirement descriptionWe are a small and personal community school with approximately 970 students. We are committed to supporting and inspiring our young people to achieve their potential in a modern world. This means creating successful young people who understand that their future matters and so always try their best. However, the goal is not just a personal one. We genuinely want all our students to leave us with a fully developed ‘moral compass’ able to navigate the world and driven to make it a better place.
Further information regarding the School can be obtained here: https://www.bordengrammar.kent.sch.uk/
Tender information:
The successful tenderer will be required to provide excellent cleaning services at Borden Grammar School. Cleaning services here are currently delivered in house.
The contract term being tendered is for just under 3 years, from 20/10/2025 – 31/07/2028. There is an option for a further extension period for up to two additional years to 31/07/2030. The initial term of the contract is set such that this aligns with the end of the Summer term in 2028.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
Read the full description (1,829 more characters)
The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school has a keen focus on ensuring a smooth TUPE transfer process for the current in house staff. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.
Additional requirements and information:
•The Trust has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000
•There are incumbent cleaning staff currently within the Local Government Pension Scheme.
•The cleaning services are currently run in house.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-KENT:-School-cleaning-services./UT8FHFC9MM
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/UT8FHFC9MM
How the procedure runs: Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, more…
will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Step 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 40% price and 60% quality.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1Lot 1CancelledRenewalPublished value£603,500
- Value
- £603,500 exc. VAT · £724,200 inc. VAT
- Extensions
- The contract may be extended from 31/07/2028 for up to a maximum of 2 years to 31/07/2030 subject to satisfactory performance
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2 — 60%
- Criterion 1 — 40%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Mar 2026, 14:21 GMT
- Last source update
- 17 Mar 2026, 14:21 GMT
- Award evaluation window
- Submission end — 16 Sept 2025, 00:59 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052434Find a Tender
- How it runs
Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the more…
criteria set out for the procurement and a minimum score of 60% must be achieved. Step 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 40% price and 60% quality.
How it was run
Official notice- Expression of interest (EOI)
- 20 Jun 2025, 13:00 BST
- Submission deadline
- 20 Jun 2025, 13:00 BST
- Clarification deadline
- 20 Jun 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 published dates · Europe/London- Tender notice published23 May 2025, 16:05 BST
- Clarification questions by20 Jun 2025, 13:00 BST
- Expressions of interest by20 Jun 2025, 13:00 BST
- Submission deadline20 Jun 2025, 13:00 BST
- Award decision expected by374 days ago16 Sept 2025, 00:59 BST
- Contract starts340 days ago20 Oct 2025, 01:00 BST
- Latest notice published191 days ago17 Mar 2026, 14:21 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 17 Mar 2026 | Cancelled |
Notice history
6 events · 2 releases on Find a Tender · since 23 May 2025- Procurement termination notice published17 Mar 2026, 14:21 GMTUK12
- Published value updated17 Mar 2026, 14:21 GMTwas £603,500
- Status changed to cancelled17 Mar 2026, 14:21 GMT
- Procurement method changed17 Mar 2026, 14:21 GMT
- Buyer details updated17 Mar 2026, 14:21 GMT
- Tender notice published23 May 2025, 16:05 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- RIVA Partnership LtdProcuring entityProcurement Consultancy supporting the Contracting Authority
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender