Find a TenderClosed
Published 24 Nov 2021, 11:35 GMT

Official UK procurement notice

Bishop's Stortford, Hertford and Ware CCTV

Official notice

Authority: Bishops Stortford Town Council (Local council)·Consortium: 3 public authorities

GoodsCompetitive dialogue
Published estimate£265,000≈ £88k / year
Submissions closed 31 Jan 2022
Contract term 3 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

HTC, WTC and BSTC ("The Town Councils") are in the process of reviewing the arrangements for the next 3-5 years and are acting jointly to invite tenders for CCTV installation, maintenance and monitoring services to provide CCTV surveillance in the three towns.

CCTV surveillance in the public realm in the towns of Hertford, Ware and Bishop's Stortford is currently provided by the Hertfordshire CCTV partnership ("the Partnership"). The service is currently purchased by the three Town Councils through East Herts District Council (EHDC) (which is a member of the Partnership). EHDC recharges the costs to Ware Town Council (WTC), Hertford Town Council (HTC) and Bishop's Stortford Town Council (BSTC) and the Town Councils also currently bear some costs directly. It is envisaged that one outcome of this review may be that the Town Councils would purchase the service from the provider directly and prospective providers are asked to bid on this assumption.

Monitoring and recording takes place at a monitoring centre in Stevenage, to which the cameras are connected through a communications network leased by the Partnership. The Partnership is also responsible for equipment upgrade and maintenance, both in the field and at the monitoring centre, though on occasion the Town Councils have stepped in and purchased new cameras. Many of the cameras in the field have reached end of life, being rather old analogue PTZ cameras and a field 'technology refresh' is essential within the next 12-24 months or less.

CPV: Security cameras

The lotProcurement structure

single lot · value published
Lot #1 3 yrsPublished value£265,000
Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: East of England · Bishop's Stortford, Hertford and Ware.
Extensions: The duration will be a minimum of three years (with appropriate termination clauses for default etc). Bidders who consider that it might be advantageous to offer a longer contract (but not more than 5 years) are encouraged to do so provided that they make it clear what advantage the Councils may derive from the extended commitment.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Bidders shall be approved by the National Approval Council for Security Systems (NACOSS) and shall have Gold accreditation from the National Security Inspectorate (NSI) for CCTV system, and be ISO 9001:2000 accredited, or equivalent qualifications (which must accompany the bid).

    The security installation shall comply with all relevant statutory regulations and supporting codes of practice at the time of installation and all documentation required to evidence this shall be provided to the Town Councils.

Procedure terms & legal framework

From the official record
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Nov 2021, 11:35 GMT
Last source update
24 Nov 2021, 11:35 GMT
FTS notice number
2021/S 000-029236
Classification (CPV)
Security cameras
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-02f9a3 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
31 Jan 2022, 23:59 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Nov 2021 → 1 Apr 2023 · 4 dates
  1. Notice published
    24 Nov 2021, 11:35 GMT
  2. Submission deadline
    31 Jan 2022, 23:59 GMT
  3. Bids must remain valid until
    30 Sept 2022, 23:59 BST
  4. Contract starts
    1 Apr 2023, 00:00 BST

Contracting authority & participating public bodies

3 public bodies on the notice

Bishops Stortford Town Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Old Monastery, Windhill, BISHOP'S STORTFORD, East of England, CM23 2NDContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Hertford Town CouncilContracting authority HERTFORD, East of EnglandContact name, email
  • Ware Town CouncilContracting authority WARE, East of EnglandContact name, email

Dispute resolution & review bodies

  • High CourtReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria