Official UK procurement notice
Beths Grammar School - Catering Services
Authority: BETHS GRAMMAR SCHOOL (Education)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought
Published requirement descriptionBeths Grammar School is currently out to tender for the provision of a full daily catering service.
The services at the school are a outsourced provision.
The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast, morning breaks and full lunch service for each school day.
The catering facilities at the school include the main dining areas and servery, plus also a hot and cold Grab and Go section in the main servery as well as an External pod.
Across the school there are currently 1700 pupils on roll for the academic year 2025/26. Of this figure, 179 pupils are entitled to Free School Meals.
TUPE is expected to apply, details of which can be found in the tender documentation.
The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.
The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
- The authority expects to re-tender this requirement around 28 Nov 2027, 23:59 GMT.
- How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Beths Grammar School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that the school is on one site it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 28 Nov 2027
- First published
- 28 Nov 2025, 09:39 GMT
- Last source update
- 30 Sept 2026, 10:42 BST
- Award evaluation window
- Submission end – 10 Jun 2026
- Authority reference
MPN-10345- FTS notice number
2025/S 000-077943- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eac8Find a Tender
- How it runs
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Beths Grammar School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that the school is on one site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 16 Jan 2026, 17:00 GMT
- Submission deadline
- 16 Jan 2026, 17:00 GMT
- Clarification deadline
- 5 Dec 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender.
Timeline
28 Nov 2025 → 30 Sept 2026 · 7 dates- Tender notice published329 days ago28 Nov 2025, 09:39 GMT
- Clarification questions by321 days ago5 Dec 2025, 17:00 GMT
- Submission deadline279 days ago16 Jan 2026, 17:00 GMT
- Award decision expected by134 days ago10 Jun 2026, 23:59 BST
- Assessment summaries sent114 days ago1 Jul 2026, 00:00 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
- Latest notice published23 days ago30 Sept 2026, 10:42 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Nov 2025- Tender notice published28 Nov 2025, 09:39 GMTUK4
- Contract award notice published1 Jul 2026, 12:45 BSTUK6
- Status changed to complete1 Jul 2026, 12:45 BST
- Contract signature expected29 Jul 2026, 23:59 BSTscheduled
- Contract details notice published30 Sept 2026, 10:42 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Alliance in Partnership Limited1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. | £3,600,505 | 1 Jul 2026 | Awarded |
Contracts
Beths Grammar School - Catering Services · Alliance in Partnership Limited
- Signed
- 1 Sept 2026
- Value
- £3,600,505
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each.
- Options
- The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy for Beths Grammar School
Bidders & participating suppliers
1 commercial party on the notice- Alliance in Partnership LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender