Find a TenderCancelledProcurement termination notice

Published 30 May 2025, 09:34 BST

Official UK procurement notice

BCU-FTS-60443- Service, Maintenance and Calibration of Community Equipment across Betsi Cadwaladr University Health Board, Flintshire County Council and Denbighshire County

Procurement agent: Betsi Cadwaladr University Health Board·On behalf of: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50) Delivery: UKWales (UKL11)

Published estimate£5,750,000≈ £1.9m / year · £6,900,000 inc. VAT · 1 value update41.7% below published estimate

Submissions closed 20 Mar 2026

Next notice expected 1 Dec 2025

Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2030 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Betsi Cadwaladr University Health Board, Flintshire County Council and Denbighshire County required a suitably qualified supplier to carry out the appropriate Service, Maintenance and Calibration of Equipment across the Community.

The standstill period will be extended until the end of Friday 28th August 2026.

The authority expects to re-tender this requirement around 13 Jan 2030, 23:59 GMT.

CPV: Miscellaneous repair and maintenance services · Repair and maintenance services of medical and precision equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£5,750,000

Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2030 with extensionsValue: £5,750,000 exc. VAT · £6,900,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: 2x 12 month optional extensions available

50400000 Repair and maintenance services of medical and precision equipment 50800000 Miscellaneous repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Technical: 40%
Commercial: 60%

Published award criteria (2)

Technical : Information on the Technical Requirement is highlighted within the Invitation to Tender
Commercial: Information on the Commercial Requirement is highlighted within the Invitation to Tender

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 13 Jan 2030
First published: 30 May 2025, 09:34 BST
Last source update: 25 Aug 2026, 11:51 BST
Award evaluation window: Submission end – 1 Jun 2026
Authority reference: BCU-FTS-60443
FTS notice number: 2026/S 000-013491
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Miscellaneous repair and maintenance servicesRepair and maintenance services of medical and precision equipment
Delivery area: UKWales (UKL11)
Official registry OCID: ocds-h6vhtk-05294f Find a Tender
Contract terms summary: Further information is to be found within the Tender Pack available.

Review and risk notes

Risks: Further information is to be found within the Tender Pack available.

How it was run

Official notice

Run through: Sell2Wales · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN, CY

Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Submission deadline: 20 Mar 2026
Clarification deadline: 16 Mar 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en, cy

Detailed submission instructions & authority contactsFrom official release

This exercise is being carried out via the eTender Wales Portal with the below references:

Project: project_60443

ITT: itt_123203

Full Tender pack, including a detailed Specification of Requirements is available here.

etenderwales.ukp.app.jaggaer.com/web/login.shtml ↗

Timeline

30 May 2025 → 25 Aug 2026 · 10 dates

Planning notice published
30 May 2025, 09:34 BST
Next notice expected327 days ago
1 Dec 2025, 23:59 GMT
Tender notice published253 days ago
13 Feb 2026, 14:38 GMT
Clarification questions by222 days ago
16 Mar 2026, 12:00 GMT
Submission deadline219 days ago
20 Mar 2026
Award decision expected by145 days ago
1 Jun 2026, 23:59 BST
Contract starts116 days ago
1 Jul 2026, 00:00 BST
Assessment summaries sent81 days ago
5 Aug 2026, 00:00 BST
Standstill ends71 days ago
14 Aug 2026, 23:59 BST
Latest notice published60 days ago
25 Aug 2026, 11:51 BST

Notice history

14 events · 6 releases on Find a Tender · since 30 May 2025

Pipeline notice published
30 May 2025, 09:34 BST
UK1
Tender notice published
13 Feb 2026, 14:38 GMT
UK4
Published value published: £5,750,000
13 Feb 2026, 14:38 GMT
Status changed to active
13 Feb 2026, 14:38 GMT
Procurement method changed
13 Feb 2026, 14:38 GMT
Deadline published: 20 Mar 2026
13 Feb 2026, 14:38 GMT
Buyer details updated
13 Feb 2026, 14:38 GMT
Contract award notice published
5 Aug 2026, 15:52 BST
UK6
Status changed to complete
5 Aug 2026, 15:52 BST
Buyer details updated
5 Aug 2026, 15:52 BST
Contract award notice published
10 Aug 2026, 15:54 BST
UK6
Contract award notice published
13 Aug 2026, 15:54 BST
UK6
Procurement termination notice published
25 Aug 2026, 11:51 BST
UK12
Contract signature expected
14 Sept 2026, 23:59 BST
scheduled

Routine re-releases (6)

2026-08: 1 release · 5 Aug 2026
2026-02: 1 release · 13 Feb 2026
2025-05: 1 release · 30 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,355,0581 award exc. VAT

Bids received 21 from SMEs

Contracts signed 1

Awarded to	Value	Date	Status
Drive DeVilbiss Healthcare Limited1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12 month optional extensions · Amended: The standstill period will be extended until the end of Monday, 17th August 2026, that being the 9th working day after the contract award notice was published. · Amended: The standstill period will be extended until the end of Friday 28th August 2026.	£3,355,058	5 Aug 2026	Awarded

Contracts

Contract 1 · Drive DeVilbiss Healthcare Limited
Signed
date not published
Value
—
Period
… – 30 Jun 2029
Status
cancelled (24 Aug 2026), Following the publication of a tender in respect of the Service, Maintenance and Calibration of Community Equipment across Betsi Cadwaladr University Health Board, Flintshire County Council and Denbighshire County Council, the contracting authorities have decided not to award the contract and wish to cancel the Procurement (BCU-FTS-60443).

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	1	0	—

Contracting authority & participating public bodies

4 public bodies on the notice

Betsi Cadwaladr University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PHBY-3981-QBMR · GB-PPON: PTPM-4795-PZBG Headquarters Ysbyty Gwynedd, Penrhosgarnedd, Bangor, Wales, LL57 2PWContact email

Clients of the procurement agent

Denbighshire County CouncilContracting authorityPublic authority - central governmentWelsh devolved regulations applyGB-PPON: PTPG-8659-JMCD Ruthin, WalesContact name, email
Flintshire County CouncilContracting authorityPublic authority - central governmentWelsh devolved regulations applyGB-PPON: PNJC-2356-PCDV Ewloe, WalesContact name, email
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityPublic authority - central governmentWelsh devolved regulations applyProcurementGB-PPON: PXWV-6492-CGMN Cardiff, WalesContact email

Bidders & participating suppliers

1 commercial party on the notice

Drive Medical LimitedAwarded supplierGB-COH: 04301005 Sidhil Business Park, Industrial Estate, Holmfield, Yorkshire & Humber, HX2 9TNContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsThis exercise is being carried out via the eTender Wales Portal with the below references: Project: project_60443 ITT: itt_123203 Full Tender pack, including a detailed Specification of Requirements is available here.
Technical specifications tenderTechnical specificationsThis exercise is being carried out via the eTender Wales Portal with the below references: Project: project_60443 ITT: itt_123203 Full Tender pack, including a detailed Specification of Requirements is available here.

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender25 Aug 2026, 11:51 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender13 Aug 2026, 15:54 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Aug 2026, 15:54 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender5 Aug 2026, 15:52 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Feb 2026, 14:38 GMT
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender30 May 2025, 09:34 BST