Official UK procurement notice
Barbican Theatre LED Lights
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)
What is being bought
Published requirement descriptionThe Barbican Centre is refurbishing its main theatre over the period of February 2026 to May 2026 and is seeking to replace its tungsten production lighting system with more energy efficient LED production light systems during this time.
This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free.
This is a supply only contract. The delivery of the lights for the main theatre is required within 8 weeks from when the purchase order is raised and those for the pit theatre (e.g. small moving profile lights) are required within 10 weeks from when the purchase order is raised to align with the period of refurbishment and the production schedule of the theatre.
The estimated contract value given at sections 31 and 32 is for the supply of the Theatre LED Lights. The estimated total value is £620,000 excluding VAT.
- No preliminary market engagement: The City has not conducted any Preliminary Market Engagement prior to the issuing of the Tender Notice, as the Barbican Theatre Lighting team is experienced and has a clear understanding on the specifications of lights needed to meet theatre productions. The team are well qualified to specify the technical requirements on these lights.
CPV: Lighting equipment and electric lamps
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£620,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Questions: 15%
- Responsible Procurement Questions: 15%
- Commercial Response: 70%
Published award criteria (3)
- Commercial Response
- Technical Questions
- Responsible Procurement Questions
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Jan 2026, 12:23 GMT
- Last source update
- 23 Apr 2026, 11:38 BST
- Award evaluation window
- Submission end – 24 Mar 2026
- Authority reference
prj_911- FTS notice number
2026/S 000-006608- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060e6aFind a Tender
How it was run
Official notice- Submission deadline
- 23 Feb 2026, 12:00 GMT
- Clarification deadline
- 13 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free.
Timeline
26 Jan 2026 → 23 Apr 2026 · 8 dates- Tender notice published273 days ago26 Jan 2026, 12:23 GMT
- Clarification questions by255 days ago13 Feb 2026, 23:59 GMT
- Submission deadline245 days ago23 Feb 2026, 12:00 GMT
- Assessment summaries sent218 days ago23 Mar 2026
- Award decision expected by216 days ago24 Mar 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Standstill ends208 days ago1 Apr 2026, 23:59 BST
- Latest notice published186 days ago23 Apr 2026, 11:38 BST
Notice history
5 events · 3 releases on Find a Tender · since 26 Jan 2026- Tender notice published26 Jan 2026, 12:23 GMTUK4
- Contract award notice published23 Mar 2026, 15:26 GMTUK6
- Status changed to complete23 Mar 2026, 15:26 GMT
- Contract signature expected3 Apr 2026, 23:59 BSTscheduled
- Contract details notice published23 Apr 2026, 11:38 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Adlib AudioSME6 Apr 2026 – 30 Jun 2026 | £589,892same award published again · counted once | 23 Mar 2026standstill to 1 Apr 2026 | Standstill |
| Adlib AudioSME | £589,892 † | — | Awarded |
Contracts
Contract 2 · Adlib AudioSME
- Signed
- 20 Apr 2026
- Value
- £589,892
- Period
- 20 Apr 2026 – 30 Jun 2026
- Status
- active
No agreed KPIs: Contract for delivery of goods and value below £5m.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Adlib Audio LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender