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Published 30 Mar 2026, 16:05 BST

Official UK procurement notice

Award of Procurement for Green Screen VFX cameras and the VFX production unit

Official notice

Authority: University of South Wales (Education)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Wales (UKL15)
Published estimate£50,000£60,000 inc. VAT8.9% above published estimate
Submissions closed 21 Apr 2026awarded 19 Jun 2026
Awarded to Pro AV
Contract term 1 moends 31 Jul 2026 · starts 1 Jul 2026

What is being bought

Published requirement description

The award of the provision of high‑end digital cinema cameras s for use within the Green Screen VFX Studio and a mobile VFX Production Unit. The equipment must deliver consistent large‑format image quality, colour accuracy, and metadata reliability to ensure seamless integration between studio and on‑location workflows. The VFX Production Unit should support professional‑standard on‑set practices, enabling captured material to be transferred directly into the studio pipeline without loss of fidelity. The resulting system will form a unified, future‑ready production environment for advanced cinematography and VFX training.

CPV: Cinematographic projectors · Photographic equipment · Radio, television, communication, telecommunication and related equipment

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 moSMEVCSEPublished value£50,000
Contract period: 1 Jul 2026 – 31 Jul 2026 (1 mo)Value: £50,000 exc. VAT · £60,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
32000000 Radio, television, communication, telecommunication and related equipment38650000 Photographic equipment38652000 Cinematographic projectors

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 55%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Mar 2026, 16:05 BST
Last source update
19 Jun 2026, 11:51 BST
Authority reference
2097
FTS notice number
2026/S 000-029257
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cinematographic projectorsPhotographic equipmentRadio, television, communication, telecommunication and related equipment
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-06782a Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
21 Apr 2026, 12:00 BST
Clarification deadline
13 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/go/42478779019D3F464B73 ↗

Timeline

30 Mar 2026 → 1 Jul 2026 · 5 dates
  1. Tender notice published204 days ago
    30 Mar 2026, 16:05 BST
  2. Clarification questions by190 days ago
    13 Apr 2026, 12:00 BST
  3. Submission deadline182 days ago
    21 Apr 2026, 12:00 BST
  4. Latest notice published123 days ago
    19 Jun 2026, 11:51 BST
  5. Contract starts112 days ago
    1 Jul 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 30 Mar 2026
  1. Tender notice published
    30 Mar 2026, 16:05 BST
    UK4
  2. Contract details notice published
    19 Jun 2026, 11:51 BST
    UK7
  3. Status changed to complete
    19 Jun 2026, 11:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £54,4401 contract exc. VAT
Contracts signed 1latest 19 Jun 2026
Awarded toValueDateStatus
Pro AVSME£54,440 †—Awarded

Contracts

  • Green Screen VFX cameras and the VFX production unit · Pro AVSME

    Signed
    19 Jun 2026
    Value
    £54,440
    Period
    19 Jun 2026 – 30 Jun 2026
    Status
    active

Contracting authority & participating public bodies

University of South Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 1140312 University of South Wales,, Pontypridd, Wales, CF37 1DLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PROACTIVE UK LIMITEDAwarded supplierGB-PPON: PZDZ-2484-CMJJ Unit 1-2, Eastman Way, Hemel Hempstead, East of England, HP2 7DUContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender