Official UK procurement notice
Audio-Visual Support Services for University Graduation Ceremonies
Authority: Edinburgh Napier University (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.
CPV: Advertising film production · Event services
The lotProcurement structure
single lot · value publishedLot #1The Universities require the services of specialist audio-visual companies to film,…AwardedRenewalPublished value£400,000
The Universities require the services of specialist audio-visual companies to film, record and near-live webcast their Graduation Ceremonies that take place in The Usher Hall, Edinburgh. This includes the provision, installation and set-up, and post-event removal of the necessary equipment. These services are vital to the performance of the ceremonies, to ensure that these high-profile, prestigious events are captured and broadcast on the day of Graduations for internal and external participants; for marketing and external affairs purposes; and as an historical archived record to be viewed on the Universities' websites for the foreseeable future.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Production and post-production facilities and resources.: 15%
- Account Manager and Account Management, including post-event reviews, dispute resolution, escalation routes and contacts.: 10%
- Project Plan and event project management.: 15%
- Methodology, composition and rationale of proposed equipment selection.: 20%
- price: 20%
- Delivery of local value add and social benefits, aimed at UG and PG placements, and possibly CPD for ENU/QMU staff.: 10%
- Technical Innovation and Sustainability, including energy efficient equipment and ethical supply chain.: 10%
Published award criteria (7)
- Production and post-production facilities and resources.: 15%
- Account Manager and Account Management, including post-event reviews, dispute resolution, escalation routes and contacts.: 10%
- Technical Innovation and Sustainability, including energy efficient equipment and ethical supply chain.: 10%
- Project Plan and event project management.: 15%
- Methodology, composition and rationale of proposed equipment selection.: 20%
- Delivery of local value add and social benefits, aimed at UG and PG placements, and possibly CPD for ENU/QMU staff.: 10%
- Price: 20%
- Suitability
Bidders must have, or be able to demonstrate that they will have, at the commencement of contract date, approved audio-visual service provider status with the City of Edinburgh's Usher Hall venue.
- Economic & financial standing
Tenderers will be required to have a minimum “specific” yearly turnover of no less than twice the value of the contract for each of the last 2 years, in the business area covered by the contract. Tenderers will be required to provide 2 years audited accounts or equivalent when requested prior to the confirmation by the
Universities of the successful Tenderer.
Tenderers must meet the minimum standards of liquidity ratios detailed below.
It is a requirement of this contract that the Tenderers will hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.
Minimum: For Financial years 2023 and 2024, a minimum current ratio (current assets divided by current liabilities) of no less than 1.5 A minimum acid test or quick ratio (current liquid assets divided by current liabilities) of no less than 1.0 A minimum specific annual turnover of 800,0… - Technical & professional ability
Bidders must be pre-approved by the Graduations Ceremonies venue as an audio-visual services provider.
Minimum: Bidders must be pre-approved by The City of Edinburgh Council's Usher Hall venue as an audio-visual services provider. Contact details for the events staff at The Usher Hall are Richard Eggleton and Linda Alexander. Telephone +44 (0)131 228 1155 or e-mail customer.enquiries@ushe…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Nov 2025, 14:50 GMT
- Last source update
- 18 Feb 2026, 14:09 GMT
- Award evaluation window
- 8 Dec 2025 – …
- Authority reference
410SSS-ENU-2425-0127-PRF763- FTS notice number
2026/S 000-014809- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05db16Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:822690)
How it was run
Official notice- Submission deadline
- 8 Dec 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 8 Dec 2025, 13:00 GMT
Timeline
8 Dec 2025 → 18 Feb 2026 · 3 dates- Submission deadline318 days ago8 Dec 2025, 12:00 GMT
- Bids opened318 days ago8 Dec 2025, 13:00 GMT
- Notice published246 days ago18 Feb 2026, 14:09 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Feb 2026, 14:09 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Catalyst Event Production ServicesSME | £380,935 † | — | Awarded |
Contracts
Contract 014809-2026-410SSS-ENU-2425-0127-PRF763-1 · Catalyst Event Production ServicesSME
- Signed
- 4 Feb 2026
- Value
- £380,935
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | 7 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Queen Margaret UniversityContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Catalyst Event Production ServicesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.