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Find a TenderAwardedContract details notice
Published 20 Jul 2026, 09:42 BST

Official UK procurement notice

IPRFQ007-26-07 Audio and Video Managed Services

Official notice

Authority: Leicestershire County Council, trading as ESPO (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: East Midlands (UKF21)
Published estimate£125,000≈ £42k / year · £150,000 inc. VAT12.2% below published estimate
Submissions closed 7 Aug 2026awarded 17 Sept 2026
Awarded to PREMIER BUSINESS AUDIO LIMITED (06329855)
Contract term 3 yrsends 16 Sept 2029 · up to 16 Sept 2031 with extensions · starts 17 Sept 2026

What is being bought

Published requirement description

ESPO conducted a procurement exercise (UK4 Tender Notice: 2026/S 000-068071; Procurement identifier (OCID): ocds-h6vhtk-06ce75) seeking Audio and video content creation including the management and hosting of this, to enhance customer experience across ESPO's contact centre touchpoints.

Note: The Contract was concluded (signed) on 22/09/2026, with this notice being published to follow on from this.

CPV: Content management software development services · Design support services · Marketing management consultancy services · Promotional services · System, storage and content management software development services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£125,000
Contract period: 17 Sept 2026 – 16 Sept 2029 (3 yrs) · up to 16 Sept 2031 with extensionsValue: £125,000 exc. VAT · £150,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The Contract will be established for an initial period of three years (36 months) with an option to extend at ESPO’s sole discretion for a further period or periods up to a total of two additional years (24 months), taking the contract term to a maximum of 5 years (60 months). The total estimated value captured in this notice includes this option to extend the contract as noted here.
72212780 System, storage and content management software development services72212783 Content management software development services79342200 Promotional services79413000 Marketing management consultancy services79933000 Design support services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Refer to the Request for Quotation documents for conditions of participation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (2)
  • Price: 40%
  • Non-Price: 60%
Published award criteria (2)
  • Price
  • Non-Price
Conditions of participation1
  • Condition of participation

    Refer to the Request for Quotation documents for conditions of participation.

What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jul 2026, 09:42 BST
Last source update
2 Oct 2026, 14:42 BST
Authority reference
IPRFQ007-26-07
FTS notice number
2026/S 000-068071
Latest notice
Contract details notice (UK7)
Classification (CPV)
Content management software development servicesDesign support servicesMarketing management consultancy servicesPromotional servicesSystem, storage and content management software development services
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-06ce75 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowed
Access & registration note: Free regional portal
Submission deadline
7 Aug 2026, 12:00 BST
Clarification deadline
31 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please refer to all instructions captured via www.eastmidstenders.org ↗

Timeline

20 Jul 2026 → 2 Oct 2026 · 5 dates
  1. Tender notice published88 days ago
    20 Jul 2026, 09:42 BST
  2. Clarification questions by77 days ago
    31 Jul 2026, 12:00 BST
  3. Submission deadline70 days ago
    7 Aug 2026, 12:00 BST
  4. Contract starts30 days ago
    17 Sept 2026, 00:00 BST
  5. Latest notice published14 days ago
    2 Oct 2026, 14:42 BST

Notice history

3 events · 2 releases on Find a Tender · since 20 Jul 2026
  1. Tender notice published
    20 Jul 2026, 09:42 BST
    UK4
  2. Contract details notice published
    2 Oct 2026, 14:42 BST
    UK7
  3. Status changed to complete
    2 Oct 2026, 14:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £109,7501 contract exc. VAT
Contracts signed 1latest 17 Sept 2026
Awarded toValueDateStatus
PREMIER BUSINESS AUDIO LIMITED (06329855)SME——Awarded

Contracts

  • Audio and Video Managed Services · PREMIER BUSINESS AUDIO LIMITED (06329855)SME

    Signed
    17 Sept 2026
    Value
    £109,750
    Period
    17 Sept 2026 – 16 Sept 2029 · up to 16 Sept 2031 with extensions
    Status
    active
    Extensions
    ESPO may extend the contract (Term) for a period or periods of up to 2 years (24 months). The total contract value captured in this notice includes the option to extend in full as noted above.

Contracting authority & participating public bodies

Leicestershire County Council, trading as ESPO

Contracting authorityPublic authority - sub-central government GB-PPON: PYDD-1122-TCVN Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsPlease refer to the Request for Quotation documentation (see above for further details including summary instructions on how to access these).
  • Bidding documents and specifications tenderBidding documents and specificationsTo quote: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity IPRFQ007-26-07 (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the Request for Quotation doc…

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender