Official UK procurement notice
Asbestos Surveys · UK public procurement notice
Authority: Trent and Dove Housing (Public body)·On behalf of: GBS Procure Limited
What is being bought
Published requirement descriptionTrent & Dove Housing is seeking to appoint a single suitably qualified and experienced Contractor to provide a comprehensive asbestos surveying service across its housing portfolio.
The Contract includes, but is not limited to, the delivery of Management Surveys, Refurbishment and Demolition (R&D) Surveys, Reinspection Surveys, targeted surveys, communal area surveys, roofline and guttering surveys, consultancy support, asbestos sampling, laboratory analysis, asbestos register updates and associated compliance reporting.
The successful Contractor will be responsible for undertaking surveys in occupied and void properties, communal areas and other assets owned or managed by Trent & Dove Housing. Survey information shall be provided electronically and integrated with Trent & Dove Housing's asbestos management system to support statutory compliance, asset management and ongoing risk management.
The Contract also includes resident liaison, programme management, quality assurance, technical support, performance reporting and the provision of professional advice to assist Trent & Dove Housing in meeting its duties under the Control of Asbestos Regulations 2012.
The proposed Contract term is an initial period of three (3) years with the option to extend for two further periods of twelve (12) months (3+1+1).
- The authority expects to re-tender this requirement around 3 Jun 2031, 23:59 BST.
- How the procedure runs: This procurement will be conducted using the Competitive Flexible Procedure under Section 20 of the Procurement Act 2023. The procurement will comprise two stages. Stage 1 – Invitation to Participate (Procurement Specific Questionnaire): All interested suppliers will be required to submit a completed Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, exclusion grounds and Stage 1 assessment criteria. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to progress to Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate. Stage 2 – Invitation to Submit a Tender: Shortlisted suppliers will be invited to submit a full tender, including quality and pricing submissions. Tenders will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender. The Contracting Authority reserves the right to seek clarifications where appropriate, amend the procurement in accordance with the Procurement Act 2023 where permitted, and conduct interviews if required to clarify aspects of tender submissions. Contract award will be made following completion of the evaluation process and the mandatory standstill period.
CPV: Building services consultancy services · Building surveying services · Technical building-inspection services · Technical inspection and testing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£291,667
- Economic & financial standing
Suppliers must satisfy the Conditions of Participation relating to legal and financial capacity as set out in the procurement documents. This includes confirmation that the supplier is not subject to any applicable mandatory or discretionary exclusion grounds under the Procurement Act 2023, together with evidence of sufficient economic and financial standing to deliver the Contract. Suppliers must demonstrate a minimum annual turnover of £200,000. Insurance requirements will be confirmed prior to contract award and equivalent evidence will be accepted where appropriate.
- Technical & professional ability
Suppliers must demonstrate the technical ability and professional competence to deliver asbestos surveying services. This includes holding (or demonstrating equivalent standards to) UKAS ISO/IEC 17020 Inspection Body Accreditation covering Management and Refurbishment & Demolition Surveys, ISO 9001 Quality Management certification (or recognised equivalent), and UKAS ISO/IEC 17025 accreditation where asbestos bulk sample analysis is undertaken directly, or evidence of formal arrangements with a UKAS-accredited laboratory. Suppliers must also demonstrate that proposed personnel hold appropriate asbestos surveying qualifications and experience, nominate a suitably qualified Technical Lead, provide a personnel competence matrix, and evidence relevant experience delivering comparable asbestos surveying services in accordance with the published Conditions of Participation.
- Condition of participationshortlisting
Suppliers will be required to complete a Stage 1 Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, including mandatory exclusion grounds, financial standing, economic and financial capacity, technical and professional ability, relevant experience and mandatory organisational accreditations.
Only suppliers meeting all mandatory requirements and achieving the published minimum standards will be considered for shortlisting. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to participate in Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate.
The Conditions of Participation and Stage 1 evaluation methodology are set out in the procurement documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality will be evaluated against the published award criteria set out in the Invitation to Tender. This will include assessment of the Tenderer's proposed approach to service delivery and resident communication, staffing and resourcing, competence and quality assurance arrangements, technology and reporting capabilities, management of a practical asbestos surveying scenario, and delivery of measurable social value outcomes. Evaluation will be undertaken using the published scoring methodology to identify the Most Advantageous Tender.
- Price: Price will be evaluated using the Pricing Matrix included within the procurement documents. Tenderers will be required to submit rates for the full range of asbestos surveying and associated consultancy services. Evaluation will be based on the total evaluated tender price in accordance with the published pricing methodology.
- Economic & financial standing
Suppliers must satisfy the Conditions of Participation relating to legal and financial capacity as set out in the procurement documents. This includes confirmation that the supplier is not subject to any applicable mandatory or discretionary exclusion grounds under the Procurement Act 2023, together with evidence of sufficient economic and financial standing to deliver the Contract. Suppliers must demonstrate a minimum annual turnover of £200,000. Insurance requirements will be confirmed prior to contract award and equivalent evidence will be accepted where appropriate.
- Technical & professional ability
Suppliers must demonstrate the technical ability and professional competence to deliver asbestos surveying services. This includes holding (or demonstrating equivalent standards to) UKAS ISO/IEC 17020 Inspection Body Accreditation covering Management and Refurbishment & Demolition Surveys, ISO 9001 Quality Management certification (or recognised equivalent), and UKAS ISO/IEC 17025 accreditation where asbestos bulk sample analysis is undertaken directly, or evidence of formal arrangements with a UKAS-accredited laboratory. Suppliers must also demonstrate that proposed personnel hold appropriate asbestos surveying qualifications and experience, nominate a suitably qualified Technical Lead, provide a personnel competence matrix, and evidence relevant experience delivering comparable asbestos surveying services in accordance with the published Conditions of Participation.
- Condition of participationshortlisting
Suppliers will be required to complete a Stage 1 Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, including mandatory exclusion grounds, financial standing, economic and financial capacity, technical and professional ability, relevant experience and mandatory organisational accreditations.
Only suppliers meeting all mandatory requirements and achieving the published minimum standards will be considered for shortlisting. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to participate in Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate.
The Conditions of Participation and Stage 1 evaluation methodology are set out in the procurement documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 3 Jun 2031
- First published
- 24 Oct 2025, 10:51 BST
- Last source update
- 10 Jul 2026, 14:20 BST
- Award evaluation window
- Submission end – 21 Oct 2026
- Authority reference
ID692- FTS notice number
2026/S 000-062945- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d324Find a Tender
- How it runs
This procurement will be conducted using the Competitive Flexible Procedure under Section 20 of the Procurement Act 2023.
The procurement will comprise two stages.
Stage 1 – Invitation to Participate (Procurement Specific Questionnaire): All interested suppliers will be required to submit a completed Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, exclusion grounds and Stage 1 assessment criteria. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to progress to Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate.
Stage 2 – Invitation to Submit a Tender: Shortlisted suppliers will be invited to submit a full tender, including quality and pricing submissions. Tenders will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender.
The Contracting Authority reserves the right to seek clarifications where appropriate, amend the procurement in accordance with the Procurement Act 2023 where permitted, and conduct interviews if required to clarify aspects of tender submissions. Contract award will be made following completion of the evaluation process and the mandatory standstill period.
How it was run
Official notice- Requests to participate (first stage)
- 4 Aug 2026, 12:00 BST
- Submission deadline
- 4 Aug 2026, 12:00 BST
- Clarification deadline
- 28 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Oct 2025 → 4 Jan 2027 · 9 dates- Planning notice published363 days ago24 Oct 2025, 10:51 BST
- Market engagement348 days ago7 Nov 2025, 23:59 GMT
Interested suppliers are invited to participate in this Pre-Market Engagement (PME) exercise by reviewing and completing the PME Questionnaire provided with this notice.
The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Asbestos Survey Services procurement. This includes the provision of reinspection, management, targeted, and refurbishment asbestos surveys across our housing stock, along with accurate reporting and data management to maintain regulatory compliance.
Suppliers should:
Download and complete the PME Questionnaire attached to this notice.
Submit their completed response by email to [email protected], clearly marked “PME Response – Asbestos Surveys - ID692”.
Ensure responses are submitted by the stated closing date.
All information gathered will be used solely to inform the future procurement approach and specification. Participation in this exercise is for market research purposes only and does not constitute a formal tender or prequalification.
Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and contract structure. Suppliers who engage in this PME will not be advantaged or disadvantaged in any future tender process.
- Next notice expected173 days ago1 May 2026, 23:59 BST
- Tender notice published110 days ago3 Jul 2026, 15:56 BST
- Latest notice published104 days ago10 Jul 2026, 14:20 BST
- Clarification questions by86 days ago28 Jul 2026, 12:00 BST
- Submission deadline79 days ago4 Aug 2026, 12:00 BST
- Award decision expected byearlier today21 Oct 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 74 days4 Jan 2027
Notice history
9 events · 5 releases on Find a Tender · since 24 Oct 2025- Preliminary market engagement notice published24 Oct 2025, 10:51 BSTUK2
- Tender notice published3 Jul 2026, 15:56 BSTUK4
- Published value updated to £291,6673 Jul 2026, 15:56 BSTwas £291,667
- Status changed to active3 Jul 2026, 15:56 BST
- Procurement method changed3 Jul 2026, 15:56 BST
- Buyer details updated3 Jul 2026, 15:56 BST
- Tender notice published6 Jul 2026, 08:35 BSTUK4
- Tender notice published6 Jul 2026, 08:49 BSTUK4
- Tender notice published10 Jul 2026, 14:20 BSTUK4
Routine re-releases (5)
- 2026-07: 1 release · 3 Jul 2026
- 2025-10: 1 release · 24 Oct 2025
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- GBS Procure LimitedProcuring entityGBS Procure Limited act as the contracting authority's external procurement team, managing this procurement on their behalf, including preparation, tendering, moderating evaluation, and award in full compliance with applicable procurement regulations.
Official documents & specifications (20)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Document 3 - Preliminaries
- Bidding documents and specifications Document 4 - Specification
- Bidding documents and specifications Document 5a - JCT MTC2024
- Bidding documents and specifications Document 5b - JCT MTC2024 Amendments
- Bidding documents and specifications Document 6 - KPI
- Bidding documents and specifications Document 7b - Invitation to Submit a Tender
- Bidding documents and specifications Document 8 - Pricing
- Bidding documents and specifications Appendix 1 - Asbestos Management Procedure
Show 7 more documents
- Bidding documents and specifications Appendix 2 - Complaints Policy
- Bidding documents and specifications Appendix 3 - Code of Conduct
- Bidding documents and specifications Appendix C - Financial Assessment Template
- Bidding documents and specifications Document 7a - PSQ
- Bidding documents and specificationsAccess: The procurement documents will be made available electronically via the mytenders eProcurement Portal immediately following publication of the UK4 Tender Notice. Interested suppliers will be able to access and download the documents free of charge by registering their interest in the procurement through the portal.
- Bidding documents and specifications Document 1 - Invitation to Tender (Information & Instructions)
- Bidding documents and specifications Document 2 - Term Brief
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender